PD Cruiser

TOWN OF FREEPORT, MAINE
Police Department
Request for Proposals
2027_001
Police Interceptor SUV and/or
Civilian Mini Van
August 3, 2026
(Rev. 06/2024)

Note: It is the applicant's responsibility to check the Town's website or to
contact the RFP point-of-contact identified in the RFP for any addenda
issued to this RFP. The Town shall not be responsible for any incomplete
proposal submitted as a result of missing addenda, attachments or other
information regarding the RFP.
(Rev. 06/2024)

August 3, 2026
REQUEST FOR PROPOSALS
One Police Interceptor
One Civilian Style Mini-Van
2027_001
The Town of Freeport is requesting proposals from qualified applicants to establish price
agreements (labor and materials inclusive) for one Police Interceptor SUV and one
civilian style Mini-Van for the Freeport Police Department.
Proposals can be submitted for one or both vehicles.
Proposals must be submitted and received no later than 4:30 p.m. on August 31, 2026, at
the site designated on the Proposal Information Sheet. Proposals received or delivered
after the submittal deadline shall be considered late and rejected. There are no exceptions
to this requirement.
The deadline for submission of written questions is 4:30 p.m. on August 17, 2026. All
written questions will receive a written response from the Town on or about August 24,
2026.
Any inquiries and requests regarding this RFP should be directed to Nathanial
Goodman at 16 Main St. Freeport, ME 04032, e-mail: ngoodman@freeportmaine.com.
RFP Notice/Cover Letter (Rev. 06/2024)

RFP #
PROPOSAL INFORMATION SHEET
NUMBER OF COPIES TO BE SUBMITTED: 2
ALL PROPOSALS SHALL BE SUBMITTED AND RECEIVED NO LATER THAN 4:30pm, August 31,
2026 at the Town of Freeport's Town Hall, 30 Main Street, Freeport, ME 04032. Electronic and
facsimile submissions will not be considered.
All Mail-ins All Drop-offs RFP COORDINATOR
Town of Freeport Town of Freeport Nathanial Goodman
Attn: Nathanial Goodman Attn: Nathanial Goodman ngoodman@freeportmaine.com
30 Main St. 30 Main St.
Freeport, ME 04032 Freeport, ME 04032
Proposals must be submitted in a sealed envelope marked:
Police Interceptor SUV/Mini-Van 2027_001
Proposal Mail-In and Delivery Info (Rev. 06/2024)

RFP Table of Contents
Section 1 Administrative Overview
1.1 Procurement Timetable ......................................................................................1-1
1.2 Website Reference..............................................................................................1-1
1.3 RFP Organization...............................................................................................1-1
1.4 Purchasing Agent...............................................................................................1-2
1.5 RFP Contact Person............................................................................................1-2
1.6 Submission of Questions....................................................................................1-2
1.7 Submission of Proposals....................................................................................1-3
1.8 Opening of Proposals.........................................................................................1-3
1.9 Additional Materials and Documentation..........................................................1-3
1.10 RFP Amendments...............................................................................................1-4
1.11 Cancellation of Request for Proposals...............................................................1-4
1.12 Costs for Proposal Preparation...........................................................................1-4
1.13 Rejection of Proposals........................................................................................1-4
1.14 Notice of Award .................................................................................................1-4
1.15 Availability of Funds..........................................................................................1-4
Section 2 - Project Specifications
2.1. Project Overview.................................................................................................2-1
2.2. Specifications.......................................................................................................2-1
2.3. Financial..............................................................................................................2-3
A. Compensation .............................................................................................2-3
B. Method of Payment....................................................................................2-3
C. Other Financial Related Materials..............................................................2-3
Section 3 - Proposal Application Instructions
General Instructions for Completing Applications ..........................................................3-1
3.1. Project Delivery..................................................................................................3-1
3.2. Financial.............................................................................................................3-1
Section 4 - Proposal Evaluation
4.1. Introduction........................................................................................................4-1
4.2. Evaluation Process .............................................................................................4-1
Section 5 - Attachments
5.1 General Bid Form ...............................................................................................5-1
RFP Table of Contents (Rev. 06/2024)
i

Section 1
Administrative Overview

Section 1
Administrative Overview
Applicants are encouraged to read each section of the RFP thoroughly. While sections
such as the administrative overview may appear similar among RFPs, additional
information is added as applicable. It is the responsibility of the applicant to understand
the requirements of each RFP.
1.1 Procurement Timetable
Note that the procurement timetable represents the Town's best estimated schedule.
If an activity on this schedule is delayed, the rest of the schedule will likely be shifted
by the same number of days.
Activity Scheduled Date
Public notice announcing Request for Proposals (RFP) August 3, 2026
Distribution of RFP August 3, 2026
Closing date for submission of written questions for written responses August 17, 2026 @
4:30PM
Town's response to applicants' written questions August 24, 2026
Proposal submittal deadline August 31, 2026
Proposal evaluation period Between
Sept 1-3, 2026
Provider selection By Sept 3, 2026
Notice of statement of findings and decision By Sept 3, 2026
1.2 Website Reference
The Town of Freeport's RFP website is https://www.freeportmaine.com/357/Requests-for-
Proposals
1.3 RFP Organization
This RFP is organized into five sections:
Section 1, Administrative Overview: Provides applicants with an overview of the
procurement process.
Section 2, Project Specifications: Provides applicants with a general description of the
tasks to be performed, delineates provider responsibilities, and defines deliverables (as
applicable).
Section 3, Proposal Application Instructions: Describes the required format and content
for the proposal application.
1-1 RFP Administrative Overview (Rev. 06/2024)

Section 4, Proposal Evaluation: Describes how proposals will be evaluated by the Town
purchasing agent.
Section 5, Attachments: Provides applicants with information and forms necessary to
complete the application.
1.4 Purchasing Agent
The Purchasing Agent is responsible for overseeing the contract(s) resulting from this
RFP. The Purchasing Agent is the Town Manager:
Sophia Wilson, Town Manager
30 Main St. Freeport, ME 04032
207-865-4743 x107
swilson@freeportmaine.com
1.5 RFP Contact Person
From the release date of this RFP until the selection of the successful provider(s), any
inquiries and requests shall be directed to the sole point-of-contact identified below.
Nathanial Goodman
16 Main St. Freeport, ME 04032
ngoodman@freeportmaine.com
1.6 Submission of Questions
Applicants may submit questions to the RFP Contact Person identified in Section 1.5.
Written questions should be received by the date and time specified in Section 1.1
Procurement Timetable. The Town will respond to written questions by way of an
addendum to the RFP.
Deadline for submission of written questions:
Dates:s August 17, 2026 Time: 4:30pm EST
Town responses to applicant written questions will be provided by:
Date: August 24, 2026
1.7 Submission of Proposals
A. Proposal Application. Applicant shall submit comprehensive narratives that
address all proposal requirements specified in Section 3, Proposal Application
Instructions, including a cost proposal/budget, if required.
1-2 RFP Administrative Overview (Rev. 06/2024)

B. Program Specific Requirements. Program specific requirements are included in
Sections 2 and 3, as applicable.
C. Multiple or Alternate Proposals. Multiple or alternate proposals shall not be
accepted unless specifically provided for in Section 2. In the event alternate
proposals are not accepted and an applicant submits alternate proposals, but clearly
indicates a primary proposal, it shall be considered for award as though it were the
only proposal submitted by the applicant.
D. Compliance Requirements. Providers shall be in compliance with all applicable
laws of the federal and state governments relating to workers' compensation,
unemployment compensation, payment of wages, and safety.
E. Confidential Information. If an applicant believes any portion of a proposal
contains information that should be withheld as confidential, the applicant shall
request in writing nondisclosure of designated proprietary data to be confidential
and provide justification to support confidentiality. Such data shall accompany the
proposal, be clearly marked, and shall be readily separable from the proposal to
facilitate eventual public inspection of the non-confidential sections of the proposal.
Note that price is not considered confidential and will not be withheld.
H. Proposal Submittal. All proposals must be submitted and received by the Town
no later than the submittal deadline indicated on the attached Proposal Information
Sheet, or as amended. Proposals shall be rejected when received either by mail or
hand delivered after the designated date and time.
The number of copies required is located on the Proposal Information Sheet.
Deliveries by private mail services such as FEDEX shall be considered hand
deliveries and shall be rejected if received after the submittal deadline. Dated
USPS shipping labels are not considered postmarks. Electronic and facsimile
submissions will not be considered.
1.8 Opening of Proposals
Upon the Town's receipt of a proposal at a designated location, proposals, modifications
to proposals, and withdrawals of proposals shall be date-stamped, and when possible,
time-stamped. All documents so received shall be held in a secure place by the Town
and not examined for evaluation purposes until the submittal deadline.
Procurement files shall be open to public inspection after a contract has been awarded
and executed by all parties.
1.9 Additional Materials and Documentation
Upon request from the Town, each applicant shall submit additional materials and
documentation reasonably required by the Town in its evaluation of the proposals.
1-3 RFP Administrative Overview (Rev. 06/2024)

1.10 RFP Amendments
The Town reserves the right to amend this RFP at any time prior to the closing date for
final revised proposals.
1.11 Cancellation of Request for Proposal
The RFP may be canceled and any or all proposals may be rejected in whole or in part,
when it is determined to be in the best interest of the Town.
1.12 Costs for Proposal Preparation
Any costs incurred by applicants in preparing or submitting a proposal are the applicants'
sole responsibility.
1.13 Rejection of Proposals
The Town reserves the right to consider as acceptable only those proposals submitted in
accordance with all requirements set forth in this RFP and comply with the project
specifications. Any proposal offering any other set of terms and conditions contradictory
to those included in this RFP may be rejected without further notice.
1.14 Notice of Award
A decision shall be provided to each responsive and responsible applicant by mail or e-
mail upon completion of the evaluation of the proposals.
Any agreement arising out of this solicitation is subject to the approval of the Purchasing
Agent.
1.15 Availability of Funds
The award of a contract and any allowed renewal or extension thereof, is subject to
allotments made by the Purchasing Agent and is subject to the availability of funds.
1-4 RFP Administrative Overview (Rev. 06/2024)