Request for Proposal North Scott Community School District Trash Service

Request for Proposal
North Scott Community School District
Trash Service
Prepared by: Scott Roenfeldt
July 8, 2026
Proposals Due
July 29, 2026 by 1:00 PM CDT

1.1 Purpose and Scope
The purpose of the Request for Proposal (RFP) is to solicit proposals for Trash service at
buildings throughout the North Scott Community School District (The District). General information
about the District can be found on the District's website at http://www.north-scott.k12.ia.us
A copy of this Request for Proposal (RFP) may be obtained from the District's web site at
www.north-scott.k12.ia.us/district/notice-to-bidders.
1.2 Services Requested
Cost for : Trash pickup at the following locations:
John Glenn - 308 N Main Street, Donahue, Iowa
) 1- 8 yard trash 1x a week
) 1 - 8 yard recycle 1x a week
Alan Shepard - 220 West Grove Street, Long Grove, Iowa
) 1- 8 yard trash 2x a week
) 1- 8 yard recycle 2x a week
Virgil Grissom - 500 Lost Grove Road, Princeton, Iowa
) 1- 8 yard trash 1x a week
) 1- 8 yard recycle 1x a week
Neil Armstrong - 212 South Parkview Drive, Eldridge, Iowa
) 1- 8 yard trash 2x a week
) 1 - 4 yard recycle 1x a waak
Ed White - 121 S 5th Street, Eldridge, Iowa
) 1- 8 yard trash 3x a waak
) 1- 8 yard recycle 1x per week
) 1- 2 yard 1x a week
) 1- 8 yard 3x a week
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North Scott Jr. High - 502 S 5th Street, Eldridge, Iowa
) 2- 8 yard trash 2x per week
) 1- 6 yard recycle 1x per week
North Scott High School - 200 S 1st Street, Eldridge, Iowa
) 3- 8 yard trash 3x a week
) 1- 2 yard trash 1x per week
) 1- 8 yard recycle 2x per week
Transportation Facility - 120 North Scott Park Road, Eldridge, Iowa
) 1- 4 yard 1x a week
Administration complex - 251 East Iowa Street
) 2- 4 yard 1x a week
) 1- 2 yard 1x a week
) 1- 6 yard 1x a week
RIC - 2205 S 1st Street, Eldridge, Iowa
) 2- 8 yard 2x a week
) 1 8 yard 1x a week
Sports Building - 401 S 14th Ave, Eldridge, Iowa
) 1- 2yard 1x a week
The RFP will include:
All costs for the services requested.
Cost breakdown by location and container
Cost for roll off service:
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20 yard
30 yard
40 yard
Per dump
Service company will provide all containers at each site
A 1 year contract will be offered with no automatic renewal and a 30 day cancellation by either party.
1.3 Evaluation Process
The evaluation will be performed by appropriate staff for the services proposed. The evaluators will
consider how well the vendor's proposed solution meets the needs and criteria set forth in the fair and
competitive bidding process using the below matrix. It is important that bids be clear and complete so
that the evaluators can adequately understand all aspects of the proposal. Evaluation results are
confidential and the property of The District.
The proposals will be evaluated on the following scale:
Numb Factor Points
er
1 The cost of products and services, including unit prices, shipping 5
charges, engineering support.
2 Mandatory contractor meeting 4
3 Proposal Preparation, thoroughness and responsiveness to this RFP 2
Vendor's experience, timeliness of warranty returns, based upon
performance record and availability of sufficient high quality vendor
4 personnel with the required skills and experience meeting the needs of 2
NSCSD concerning this project.
5 The extent to which the vendor's proposed solution fulfills NSCSD's 2
stated requirements as set out in this RFP.
Total Points Possible 15
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1.4 Schedule
Hard copy and email responses and related material must be delivered / received by July 29th, 2026,
1:00 PM CDT, as specified in the RFP. Late responses will be rejected at the sole discretion of the
North Scott Community School District.
An approximate schedule for selection is as follows:
Issue RFP / Publish to the District Website 07/08/2026
Mandatory Contractor meeting NA
Proposals Due 07/29/2026
@1:00pm
1.5 Deadline for Questions
Questions with regard to the RFP must be asked via email. Official answers will be emailed to all
proposing vendors. In order to make information available to all proposing vendors, no questions will
be answered past 7/19/2026 by 11:59 pm as stated in schedule in Section 1.4. Questions and answers
will be posted on the following
www.north-scott.k12.ia.us/district/notice-to-bidders
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1.6 RFP Submission
Please submit one (1) hard copy of the proposal, in its entirety to 251 E. Iowa Street and E-Mail
a copy to the contact below no later than 1:00 PM on 07/29/2026.
Scott Roenfeldt
North Scott CSD
251 E. Iowa Street
Eldridge, Iowa 52748
scott.roenfeldt@north-scott.k12.ia.us
Attn: North Scott Trash Service
1.7 Proposal Validity Period
Submission of the proposal will signify the vendor's agreement that their proposal and the content
thereof are valid for 90 days following the submission deadline and will become part of the contract
that is negotiated between the District and the successful vendor.
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1.8 Vendor Communication
Upon release of this RFP, all vendor communications concerning the overall RFP should be
directed to the District Maintenance Supervisor listed below. Unauthorized contact regarding this
RFP with District employees will not help.
Vendors should rely only on written, faxed, or emailed statements issued by the District
Network Specialist Scott Roenfeldt
200 S 1st Street
Eldridge, Iowa 52748
Office: 563-285-3109
Email: scott.roenfeldt@north-scott.k12.ia.us
1.9 Right of Selection/Rejection - Waiver of Informalities or Irregularities
The District reserves the right to reject any or all proposals, to waive any minor informalities or
irregularities contained in any proposal, and to accept any proposal deemed to be in the best interest of
the District. Selection of a vendor solution shall not be construed as an award of contract, but as a
commencement of contract negotiation, including but not limited to the contract price proposed.
1.10 Compensation
No payment of any kind will be provided to the submitting vendor, or parties they represent, for
obtaining any of the information solicited. Procurement of all equipment and services will be in
accordance with subsequent contractual action.
1.11 Commitments
All quotes should be submitted initially on the most complete basis and with the most favorable
financial terms available. The selected vendor's proposal may, at the North Scott Community School
District's option, be made part of the final purchase contract and all representations in the vendor's
proposal may be considered commitments to supply the system as described.
1.12 Contract Award and Execution
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The District reserves the right to make an award without further discussion of the proposal submitted.
Therefore, the proposal should be initially submitted on the most favorable terms the vendors can
offer. It is understood that the proposal will become a part of the official file on this matter without
obligation to the District. The general conditions and
specifications of the RFP and the successful vendor's response, as amended by agreements between the
District and the vendor, will become part of the contract documents. Additionally, the District will
verify vendor representations that appear in the proposal. Failure of the vendor's products to meet the
mandatory specifications may result in elimination of the vendor from competition or in contract
cancellation or termination. The vendor selected as the apparently successful vendor will be expected
to enter into a contract with the District on terms similar to those presented in the copy of the District's
standard Professional Services Agreement. If the selected vendor fails to sign and return the contract
within ten (10) business days of delivery of the final contract, the District may elect to cancel the
award and award the contract to the next-highest-ranked vendor. No cost chargeable to the proposed
contract may be incurred before the vendor has received a fully executed contract.
1.13 Payment Terms and Conditions
The proposal must contain a fee schedule that includes line items for equipment, software, professional
services, warranties, project management, and installation and training fees. Shipping is to be included
on all quotes where required, NSCSD prefers that bulk items be palletized and shipped freight.
1.14 Robo or Spam Bids
Robo-bids and bids sent as SPAM without regard to products and services listed on the RFP will be
disqualified and will not be evaluated. District reserves the right to cancel this request for bids and to
reject all related proposals.
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2. Requested 2026 North Scott Trash Service Bids
The following or the functional equivalent are the products we wish to purchase. The District reserves
the right to determine whether alternate products are equivalent, vendors should provide documentation
explaining how their proposed products are functional equivalent.
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North Scott Community School District
2026 North Scott Trash Service
Proposal Form
This form is to be attached to the requested information in the Request For
Proposal Document. We submit the following proposal for North Scott Community Schools:
Vendor:_________________________________________________________
Vendor SAM.gov Unique Entity ID:_________________________________
Address:____________________________
City, State,_________________Zip:__________________________________
AuthorizedSignature:____________________________________________
ContactEmail:___________________________________________________
Phone #:____________________________Fax #________________________
Total Cost: ___________________________________
Labor_______________________________________
Materials ____________________________________
Equipment___________________________________
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