Bid Name Lab Parameters

May 19, 2026
To Whom It May Concern:
The City of Sumter is soliciting SEALED bids for the items listed on page 2 and attachment. Please list
the cost of each item separately. Delivery charges and taxes will also be listed separately. All bids MUST be
received by David Ferrell on or before Tuesday, June 23, 2026 at 2:00 PM / ET in the City of Sumter Public
Works. SEALED Bids may be mailed, overnighted or hand delivered (Address is on page 2). Bids that are e-
mailed or faxed will be deemed unresponsive and rejected.
*PLEASE SEE ATTACHMENT FOR QUANTITIES, DESCRIPTION, DETAILS AND SPECIFICATIONS.
*ALL BIDS MUST SPECIFY PER UNIT COST WHEN SHOWN IN SPECIFICATIONS, IF
APPLICABLE. DO NOT PROVIDE LUMP SUM ONLY IF YOU CAN PROVIDE UNIT COST.
*ALL DEVIATIONS FROM REQUESTED SPECIFICATIONS MUST BE CLEARLY NOTED ON BID
RESPONSE.
*ALL PRICES QUOTED WILL REMAIN VALID FOR ONE YEAR (1 JULY 2026 - 30 JUNE 2027)
The bid AITB number and name must appear on the envelope. Please email questions concerning
specifications/items via email to Ella Vearil: evearil@sumtersc.gov. If you have questions concerning the bid
process, email David Ferrell: dferrell@sumtersc.gov
Sincerely,
David Ferrell
Asset and Operations Manager
AITB #3-26/27 Lab Parameters for FY 2027 Page 1 of 10

CITY OF SUMTER BID FORM
City of Sumter, South Carolina, a Body Politic and Corporate and Political Subdivision of the State of SC
ANNUAL INVITATION-TO-BID: AITB #3-26/27
NAME OF BID: Lab Parameters for FY 2027
BID MUST BE RECEIVED BY: Tuesday, June 23, 2026 at 2:00 pm ET at the below address.
City of Sumter Public Works
Attention: Procurement Dept.
303 East Liberty St.
Sumter, SC 29150
BID: AITB #3-26/27 Lab Parameters for FY 2027
(The bid AITB number and name must appear on the envelope)
Quantity Size/Description/Specs/Details
*PLEASE SEE ATTACHMENT FOR QUANTITIES, DESCRIPTION, DETAILS AND SPECIFICATIONS.
*ALL PRICES QUOTED WILL REMAIN VALID FOR ONE YEAR (1 JULY 2026 - 30 JUNE 2027).
(1) NPDES AQUEOUS SAMPLE MATRIX (37 Items): $__________________________________________
(2) PRETREATMENT (26 Items): $____________________________________________________________
(3) NPDES SOLID SAMPLE MATRIX (11 Items): $______________________________________________
(4) FATS, OILS AND GREASE PROGRAM (1 Item): $___________________________________________
(5) DRINKING WATER (1 Item): $____________________________________________________________
(6) SAMPLE PICK-UPS (4 Items): $____________________________________________________________
8% SC SALES TAX (If Applicable): $__________________________________________________________
TOTAL BID PRICE: $_______________________________________________________________________
Contract Lab shall provide routine sample pick up EVERY Tuesday and Thursday during the
contract period. Contract Lab MUST be available for *non-routine pickup within 24 hours (*list
this cost separately when bidding).
*NON-ROUTINE PICK-UP SURCHARGE (24 HRS): $___________________________________
Delivery To: City of Sumter Wastewater Treatment Plant
Attn: Ella Vearil
600 Justin Lane
Sumter, SC 29150
AITB #3-26/27 Lab Parameters for FY 2027 Page 2 of 10

VENDOR NAME:___________________________________________________________________________
ADDRESS:_________________________________________________________________________________
CITY-STATE-ZIP:__________________________________________________________________________
TELEPHONE NO:_____________________________ EMAIL:______________________________________
FEDERAL ID (TAX ID) NO: __________________________________________________________________
AUTHORIZED SIGNATURE (WRITTEN): _____________________________________________________
AUTHORIZED SIGNATURE (TYPED):____________________________________ DATE______________
I certify that this bid is made without prior understanding, agreement, or connection with any corporation, firm, or
person submitting a bid for the same materials, supplies, or equipment, and is in all respects fair and without
collusion or fraud. I agree to abide by all conditions of this bid and verify that I am authorized to sign this bid for
the offerer. I further state that the company affiliated with this bid currently complies with all applicable federal
and state laws and directives relative to non-discriminatory practices in employment.
The Bidder, in compliance with your Invitation-To-Bid, and having read and understood the Project Documents,
and being familiar with all of the conditions surrounding the proposed project, including the availability of
materials, labor, and work site environmental conditions, hereby proposes to furnish all permits, labor, materials,
supplies, and equipment and to perform the duties in accordance with the contract documents of which this Bid
Form is a part.
The undersigned, as Bidder, hereby declares that the only person or persons interested in the Bid as principal(s)
is, or are, named herein and that no other person has any interest in the Bid or in the contract to be entered into;
that this Bid is made without connection with any other person, company or parties making a bid; and that is in
all respects fair and in good faith without collusion or fraud.
The Bidder further proposes and agrees, if this Bid is accepted, to contract with City of Sumter, to furnish all
permits, materials, equipment, tools, apparatus, means of transportation, removal, over head, profit insurance,
taxes, and other such costs both indirect and direct, and labor necessary hereto, and to complete the proposed
project in full and complete accordance with the Project Documents, to the full and entire satisfaction of the
Owner, at the prices listed in the Bid Schedule.
Unit prices and/or lump sums are shown in the Bid Schedule section below. In case of error in extension, the
Unit Price shall govern rather than the Amount. Where Lump Sum Amounts are bid, the amount for each bid
item shall govern rather than the total of any several items.
NOTIFICATION OF PRICE ADJUSTMENTS:
Unit prices offered shall remain firm throughout the term of the contract. Any request for price adjustment, with
proper documented justification, shall be submitted in writing to the City of Sumter two weeks prior to the
requested date of the price adjustment and will only take effect after the awardee has received written
acceptance of price adjustment from the City of Sumter. Any price adjustment invoiced without prior written
approval from the City of Sumter shall not be paid and the invoice returned to the awardee for correction. Price
adjustments shall be made in good faith with awardees and the City. The City of Sumter reserves the right to
reject any price adjustments and cancel the renewal of any contract containing unaccepted increase in prices.
NOTE: Price adjustments must be proven and out of the ordinary for contracts one year or less.
AITB #3-26/27 Lab Parameters for FY 2027 Page 3 of 10

VENDOR AGREEMENTS
City of Sumter reserves the right to obtain clarification or additional information necessary to properly evaluate a bid. Failure
of vendor to respond to a request for additional information or clarification could result in rejection of that vendor's bid. City
of Sumter reserves the right to award proposals received on the basis of individual items, groups of items, or the entire list of
items; to reject any and all proposals in whole or in part, and to waive any technicalities. In every case, the City reserves the
right to make awards deemed to be in the best interest of the City and to negotiate further the offer determined by the City to
be in the best interest of the City. City of Sumter also reserves the right to make purchases outside of the awarded
contracts where it is deemed in the best interest of the City.
Each responder, by submitting a bid to the City of Sumter a result of this Invitation-to-Bid, agrees to and acknowledges its
acceptance of and agreement with the procedures outlined herein and all terms, conditions and requirements of the applicable
City of Sumter Bid documents. If a vendor cannot agree to these terms, or violates these procedures, the response will be
judged non-responsive and not considered. If the procedures are violated during the evaluation process or prior to the issuance
of a contract by the City of Sumter, the offer of the firm in question will be void and City of Sumter will procure the
goods/services in question from other eligible vendors.
Responses submitted are final and complete offers by the vendor. No additions, corrections, modifications, changes, or
interpretations will be allowed. In the event questions arise on what is meant by an offer, the Procurement Manager will make
a determination as to the city's interpretation of the vendor's offer. If, after informing the vendor of the city's opinion,
disagreement as to scope of the offer is present, the offer will be declared void.
Unit prices will govern over extended prices. Prices must be stated per unit and extended for the total quantity. Sales, use, or
excise tax, as well as any handling and shipping charges, must be shown as separate items.
Responders must clearly mark as "Confidential" each part of their offer which they consider proprietary information that
could be exempt from disclosure under Section 30-4-40, Code of Laws of South Carolina, 1976 as amended (Freedom of
Information Act). If any part is designated as "confidential", there must be attached to that part an explanation of how this
information fits within one or more categories listed in Section 30-4-40. City of Sumter reserves the right to determine
whether this information should be exempt from disclosure and no legal action may be brought against City of Sumter or its
agents for its determination in this regard.
The Owner reserves the right to increase or decrease the amount of work under the Contract at the unit prices quoted in the bid
received from the successful responder.
The responder's attention is directed to the fact that all applicable Federal, State and Local laws, statutes, ordinances, and the
rules and regulations of all authorities having jurisdiction over the project shall apply to the contract and the project
throughout, and they will be deemed to be included in the contract the same as though herein written out in full.
The Responder agrees to secure at Responder's own expense all personnel necessary to carry out Responder's obligations
under this Bid. Such personnel shall not be deemed to be employees of the City nor shall they or any of them have or is
deemed to have any direct contractual relationship with the City. The respondent shall obtain and maintain all licenses and
permits required by law for performance of this contract by him.
Upon award of the contract or Purchase Order, the bidder shall maintain, throughout the performance of its obligations a
policy of Worker's Compensation insurance with such limits as may be required by SC law, and a policy or policies of general
liability insurance insuring against liability for injury to, and death of, persons and damage to, destruction of, property arising
out of, or based upon, any act or omission of the bidder or any of its subcontractors of their respective officers, directors
employees or agents. Such liability insurance shall have limits sufficient to cover any loss or potential loss resulting from this
contract. City of Sumter must be listed as additional insured. The certificate must allow a minimum of a 30 day written notice
of cancellation. The Bidder shall provide a Certificate of Insurance to the City of Sumter Procurement office prior to start of
work.
AITB #3-26/27 Lab Parameters for FY 2027 Page 4 of 10

The bidder shall satisfy itself as to the actual requirements of the bid by personal examination of its location or other means, to
enable the bidder to make an informed bid. Failure to do so shall not relieve the successful bidder of its obligation to furnish
all materials, products, and/or labor necessary to complete the provision of the awarded contract and failure to do so may
result in the claims against bonds. No allowance will be made for any claims that a bid and/or response was based on
incomplete information as to the nature and character of the sites and of the work involved.
The responder shall indemnify, defend and hold harmless City of Sumter, its officers, agents and employees from liability and
any claims, suits, judgments, and damages of any nature brought because of, arising out of, or due to breach of the agreement
by Responder, its subcontractors, suppliers, agents, or employees or due to any negligent act or occurrence or any omission or
commission of Responder, its subcontractors, suppliers, agents, or employees.
The successful responder shall indemnify and hold harmless the City of Sumter, its officers, agents and employees from all
suits or claims of any character resulting from patent, trademark or copyright infringement or accidents/injury at any point in
the delivery of goods/services.
Should any responder fail to perform or comply with any provision or terms and conditions of any documents referenced and
made part hereof, City of Sumter may terminate this contract, in whole or in part, and may consider such failure or non
compliance a breach/default of contract.
City of Sumter may terminate this agreement with or without cause at anytime. In the event of termination by either party,
uncontested fees due for services satisfactorily performed or goods accepted prior to the termination shall be paid.
Upon award of a contract or Purchase Order under this bid, the person, partnership, association, or corporation to whom the
award is made must comply with the laws of South Carolina, which require such person or entity to be authorized and/or
licensed to do business in this state. Notwithstanding the fact that applicable statutes may exempt or exclude the successful
responder from requirements that it be authorized and/or licensed to do business in this state, by submission of this signed
proposal, the responder agrees to subject itself to the jurisdiction and process of the courts of the State of South Carolina, to all
matters and disputes arising or to arise under the contract and performance thereof, including any questions as to the liability
for taxes, licenses, or fees levied by the State.
AITB #3-26/27 Lab Parameters for FY 2027 Page 5 of 10

ATTACHMENT:
Lab Parameters for City of Sumter Lab 43551 - Pocotaligo WWTP
Description:
- Contract Lab shall perform analysis on aqueous and solid samples from July 1, 2026, to June 30, 2027.
- Contract Lab shall perform the analysis/analyses as scheduled by the City of Sumter to meet the requirement of its
NPDES permit and General Pretreatment Program.
- Contract Lab shall provide appropriate sample bottles to the City of Sumter and deliver properly preserved sample
bottles within one week of receiving a request from the City of Sumter.
- Contract Lab shall analyze the sample and email a certified lab report to the City of Sumter within 14 days of sample
pickup.
- Contract Lab shall provide routine sample pick up on Tuesdays and Thursdays and be available for *non-routine
pickup within 24 hours (*list this cost separately when bidding - SEE PAGES 2 AND 7-10 ).
- Contract Lab shall be certified by SCDES to perform each analysis or must use a certified lab for the analysis. Please
provide certification information with bid for your lab and any lab that will be used to perform analyses.
- Contact Ella Vearil at (803) 774-7809 or evearil@sumtersc.gov if you have any questions.
Bid Schedule:
- List a unit price and total for each parameter.
- List a total amount based on the quantity of analyses required during the contract period.
- List total amount for each analysis grouping on the chart on Page 2, AND Pages 7-10 of this bid document.
- Please list the unit price, extended price, and total amounts. Return the ENTIRE bid document when submitting your
bid.
AITB #3-26/27 Lab Parameters for FY 2027 Page 6 of 10

Category (1) - NPDES Aqueous Sample Matrix [37 Line Items]
Parameter Quantity Unit Price Misc. Fees Total Price
Antimony 2
Arsenic 2
Barium 2
Beryllium 2
Cadmium 2
Chromium 2
Cobalt 2
Copper 7
Chloride 2
Herbicides 2
Lead 2
Low Level Mercury Analysis and Sampling 2
Molybdenum 7
Nickel 2
Nitrate-Nitrite-N 7
Oil and Grease 2
Total Cyanide 7
Pest/Pcb 2
PFAS 1633 2
pH 2
Phenolics 2
Potassium 2
Reactive Cyanide 2
Reactive Sulfide 2
Selenium 2
Silver 2
Sulfate 2
SVOC 2
Thallium 2
Tin 2
Titanium 2
TKN 7
AITB #3-26/27 Lab Parameters for FY 2027 Page 7 of 10

Category (1) - NPDES Aqueous Sample Matrix [37 Line Items] (CONT.)
Total Phosphorous 7
TPH-DRO 2
Vanadium 2
VOC 2
Zinc 2
Total Price:
* For subcontracted items, please list the estimated shipping fee separate.
AITB #3-26/27 Lab Parameters for FY 2027 Page 8 of 10

Category (2) - Pretreatment [26 Line Items]
Parameter Quantity Unit Price Misc. Fees Total Price
Antimony 9
Arsenic 11
Barium 19
Beryllium 1
Cadmium 20
Chromium 21
Copper 22
Cobalt 3
Cyanide 17
Flashpoint 1
Lead 21
Mercury 5
Nickel 20
Oil and Grease 3
Phenols 1
Selenium 8
Silver 13
SVOC 6
Tin 3
Titanium 2
TKN 1
TPH-DRO 6
TTO 9
Vandium 1
VOC 6
Zinc 23
Total Price:
* For subcontracted items, please list the estimated shipping fee
separate.
AITB #3-26/27 Lab Parameters for FY 2027 Page 9 of 10

Category (3) - NPDES Solid Sample Matrix [11 Line Items]
Parameter Quantity Unit Price Misc. Fees Total Price
Fecal Coliform MPN 5
Metals: As, Cd, Pb, Hg, Ni, Se, Zn 5
PCBS 5
PFAS 1633 2
TCLP- Herbicides 2
TCLP Metals 2
TCLP Pesticides 2
TCLP Volatile Organics 2
TCLP Semi-Volatile Organics 2
Total Oxidizable Precursor (TOP) 2
Total Solid 5
Total Price:
* For subcontracted items, please list the estimated shipping fee separate.
Category (4) - Fats, Oil and Grease Program [1 Line Item]
Parameter Quantity Unit Price Misc. Fees Total Price
Oil and Grease (HEM) 200
Total Price:
* For subcontracted items, please list the estimated shipping fee separate.
Category (5) - Drinking Water [1 Line Item]
Parameter Quantity Unit Price Misc. Fees Total Price
Fluoride 14
Total Price:
* For subcontracted items, please list the estimated shipping fee separate.
Category (6) - Sample Pick-up [4 Line Items]
Parameter Quantity Unit Price Total Price
Routine Sample Pick-up 150
Price per non routine Sample Pick-up As needed
Grab fee per Sample As needed
Composite fee Per Sample As needed
Total Price:
AITB #3-26/27 Lab Parameters for FY 2027 Page 10 of 10