Carter County Highway Dept. - 19E and 143 Off Roads Repairs

REQUEST FOR PROPOSAL
19E and 143 Off Roads Repairs
Tennessee for DR-4832-TN
Bid Number 08112026
Carter County Government
From: 801 E. Elk Ave, Elizabethton TN 37643
August 11th, 2026, at 10:00 AM
RFP Due Date:
19E and 143 Off Roads Repairs
Subject:
August 5th, 2026, at 11:00 AM
Mandatory Pre-bid meeting:
Nate Wetzel
Contact:
423-547-4018
Contact Phone Number:
Wetzeln@cartercountytn.gov
Contact Email:
August 5th, 2026, at 11:00 AM
All questions due on:

https://www.tn.gov/content/dam/tn/generalservices/documents/cpo/procurement-
commission-meetings/pc-meeting-12-14-17/cpo-and-library-
page/Procurement_Procedures_Manual_of_the_CPO_finalcopy_12.14.17.docx
Respondents shall acknowledge their Legal Counsel has reviewed the CPO
guidelines in their response.
Pricing is sought for IMMEDIATE RAPID Services for the following :
1. 19E and 143 Off Roads Repairs: 27 Sites
Compliance with Federal Law, Regulations and Executive Orders
This is an acknowledgement that FEMA financial assistance will be used to fund this
Contract. The contractor will comply with all applicable federal laws, regulations,
executive orders, FEMA policies, procedures, and directives.
The objective:
Carter County Government will receive proposals from firms having specific
experience and qualifications in the areas identified in this request. For consideration,
information must contain evidence of experience and abilities in the specified area and
other disciplines directly related to SCOPE OF WORK Other information required by
the Carter County Government may be included elsewhere in the request.
All Respondents shall provide key resumes of staff to be assigned to projects
including an organizational chart with Legal Counsel reflected. References and
examples of similar work, and other data that demonstrates the respondent's
experience in major road repairs.
A. (Carter County Government) Disaster Committee will review and assess all
responses. The committee will only have the responses to the request to review for
selection of finalists. It is, therefore, important that Respondent emphasize specific
information pertinent to the work. Assessments/Scoring of the responses will be
based as follows:
A. The overall quality of the plan for performing road repairs. The plan must
maintain a full understanding of the requested services, integrity, and
compliance with public policy. Consideration will be given to the entirety and
specific requirements of the request. (Important-25 points)
B. Respondent ability to perform the road repairs as reflected by general
experience, specific experience in providing the services, and the qualifications
and abilities of personnel to be assigned to perform such services. (Very
Important - 25 points)

C. The personnel, equipment, facilities, technical, and financial resources to
perform this type of service currently available or demonstrated to be made
available at the time of request and possible future contracting. (Important -
15 points)
D. Record of past performance of similar work. (Critical - 15 points)
E. Price (Critical-20 points)
Respondent's Response shall contain the following Information:
1. Be authorized and in good standing in the state of the Respondent's Business
Headquarters. If contracted be able to register with the Tennessee Secretary of
States (SOS) office within 7 days if not currently registered.
2. Be willing and capable of performing the Services in a timely manner,
including, but not limited to, maintenance of proper documentation, proper
documentation preparation and management and event closure services.
3. Be knowledgeable and have experience in the provision of the Services and in
ensuring that Services are in line with standard FEMA/FHWA/State practices.
4. Be able to perform the Services in a timely manner and on short notice,
recognizing that in the event of issuance of a Task Order, the Carter County
Government desires maximum percentage of completion of project(s) within the
expedited time frame.
Respondent additional information:
1. Name of respondent, location of respondent's principal place of business,
and the place of performance of possible contract(s).
2. Age of respondent's business and the average number of employees over the
past three (3) years.
3. Listing of three projects under which services similar in scope, services,
or discipline were performed or undertaken, including at least three
awarded during the past five (5) years.
4. List three (3) projects to include the names and addresses of the projects,
the scope of the project, and the names and telephone numbers of the clients
for reference purposes. All information in this request must be completed.
Responses containing incomplete data will be rejected.
5. A Technical Plan giving as much detail as practical explaining how the
services will be performed.
6. Plan for subcontractor participation. Note, Vendors are advised to contact
and utilize small, minority, women-owned, and labor surplus area firms.
Respondents can utilize the Tennessee Governor's Office of Diversity Business
Enterprises (GoDBE); or other state systems, to assist in identifying such
companies. A Disadvantaged Business Enterprise (DBE) may also be considered.
Respondent shall provide a minimum one-half page article on how they will

address this request.
INSURANCE AND BONDING REQUIREMENTS
Respondents must provide proof of Insurability and maximum amount.
A. General Liability in the amount of a minimum of $2,000,000.
B. Workers Comp in the amount $1,000,000.
C. Auto Insurance in the amount of $1,000,000.
D. Errors and Omissions in the amount of $2,000,000.00
E. Performance Payment Bond
Response
All submitted RFPs become the property of the Carter County Government and subject
to all applicable public records laws including the Tennessee Public Records Act.
The release of this Request for Proposal does not form an acceptance of any offer, nor
does such release in any way obligate the Carter County Government to execute a
contract with any other party. Carter County Government reserves the right to
accept, reject, or negotiate any or all responses on the basis of the criteria contained
within this document. The final decision to execute any contract with any party will be
decided by the Carter County Government.
Response Acceptance
The original and five (5) copies of the response and all attachments (six copies total)
along with one electronic copy of the response saved as a .pdf file and stored on a CD
or jump drive shall be signed and submitted in a sealed envelope or package to: the
address listed on page 1. Timely submission of the RFP is the responsibility of the
respondent. Responses received after the specified time shall be rejected and returned
to the respondent unopened. The envelope or package shall be marked with the
RFP opening date and time and the number of the request for RFP (BID NUMBER
121625). The time and date of receipt shall be indicated on the envelope or package
by the Carter County Finance Department.

DELIVERY ADDRESS: 801 E Elk Ave STE 203 Elizabethton, TN 37643. Each page
of the RFP, all attachments and the Jump Drive shall be identified with the name
of the respondent and page numbers.
Proprietary Information
The respondent should clearly mark any and all pages of the response considered to
be proprietary information which may remain confidential in accordance with current
Codes.
When the Carter County Government receives a request to release information properly
designated as confidential or proprietary by a respondent, the Carter County
Government shall give the owner of this information a reasonable time to obtain a court
order protecting the information as confidential. If the Carter County Government
receives a court order it must then notify the requestor that the information is protected
by court order and cannot be furnished.
Debarment
By submitting a response to the RFP, the respondent certifies that he/she is not
currently debarred from participating in any Federal or State Grant Programs.
Procurement Regulations and Guidelines
Respondents are required to review the Tennessee Central Procurement Office (CPO)
Rules and Regulation that will be utilized for contracts
https://www.tn.gov/content/dam/tn/generalservices/documents/cpo/procurement-
commission-meetings/pc-meeting-12-14-17/cpo-and-library-
page/Procurement_Procedures_Manual_of_the_CPO_finalcopy_12.14.17.docx.
Respondent must accept these guidelines to establish a quick and clear understanding
of the Carter County Government guidelines.
The following clauses are required conditions when soliciting information for personnel
or services:
1. Acknowledgment of Amendments
Respondent shall acknowledge receipt of any amendments by copying and signing
and being a part of the request. Amendments may include Questions/Answers. An
Amendment Tab is required in the response for quick reference.
2. Applicable Law
Any Contract as a result of this RFP shall be governed by and construed in
accordance with the laws of the State of Tennessee, excluding is conflicts of law's
provisions, and any litigation with respect thereto shall be brought in the courts of
the state. The Respondent shall comply with applicable federal, state, and local
laws and regulations.
3. Availability of Funds
It is expressly understood and agreed that the obligation of the Carter County
Government to issue a contract is conditioned upon the appropriation of funds by
the Carter County Government.
4. Representation Regarding Contingent Fees
Respondent represents that it has not retained a person to solicit or secure future

contracts upon an agreement or understanding for a commission, percentage,
brokerage, or contingent fee, except as disclosed in Respondent response.
5. Representation Regarding Gratuities
The Respondent represents that it has not violated, is not violating, and promises
that it will not violate the prohibition against gratuities set forth in Section 6-204
(Gratuities) of the Tennessee Personal Service Contract Procurement Regulations.
6. Compliance with Laws
The Respondent understands that the Carter County Government is an equal
opportunity employer and therefore maintains a policy which prohibits unlawful
discrimination based on race, color, creed, sex, age, national origin, physical
handicap, disability, or any other consideration made unlawful by federal, state, or
local laws. All such discrimination is unlawful and the Respondent agrees
during the term of agreements that the Respondent will
strictly adhere to this policy in its employment practices and provision
of services. The Respondent shall comply with, and all activities under this
agreement shall be subject to, all applicable federal, State of Tennessee, and local
laws and regulations, as now existing and as may be amended or modified.
7. E-Verification
Respondent represents and warrants that it will ensure its compliance with the
Tennessee Employment Protection Act (Senate Bill 2988 from the 2008 Regular
Legislative Session- AN ACT TO CREATE THE TENNESSEE EMPLOYMENT
PROTECTION ACT; TO PROVIDE PROCEDURES FOR NEWLY HIRED EMPLOYEES
AND THEIR EMPLOYERS; TO ENACT DEFINITIONS; TO REQUIRE EMPLOYEE
VERIFICATION; TO PROVIDE EMPLOYER LIABILITY; TO SET UP EMPLOYER-
EMPLOYEE PROGRAMS; TO MAKE PROVISIONS FOR THIRD-PARTY EMPLOYERS;
TO DEFER TO FEDERAL LAW IN STATE LAW; TO ENACT EXEMPTIONS; TO
DESIGNATE ENFORCEMENT DUTIES UNDER THE ACT; TO PROVIDE PENALTIES
FOR VIOLATIONS OF THIS ACT; AND FOR RELATED PURPOSES). And will register
and participate in the status verification system for all newly hired employees. The
term "employee" as used herein means any person that is hired to perform work
within the State of Tennessee. As used herein, "status verification system" means
the Illegal Immigration Reform and Immigration Responsibility Act of 1996 that is
operated by the United States Department of Homeland Security, also known as
the E-Verify Program, or any other successor electronic verification system
replacing the E-Verify Program. Respondent agrees to maintain records of such
compliance and, upon request of the Carter County Government, to provide a copy
of each such verification to the Carter County Government. Respondent further
represents and warrants that any person assigned to perform services hereunder
meets the employment eligibility requirements of all immigration laws of these
warranties, the breach of which may subject Respondent to the following:
(1.) Termination of any Agreement and ineligibility for any local/ state or
public contract in Tennessee for up to three (3) years, with notice of such
cancellation/termination being made public; or,
(2.) The loss of any license, permit, certification or other document granted
to Respondent by an agency, department or governmental entity for the right
to do business in Tennessee for up to one (1) year; or,
(3.) Both.
In the event of such termination/cancellation, the Respondent would also be liable

for any additional costs incurred by the CARTER COUNTY GOVERNMENT due to
contract cancellation of license or permits.
8. Transparency
Contracts, including any accompanying exhibits, attachments, and appendices,
are subject to the "Tennessee Open Records Act," and its exceptions. See
Tennessee Comptroller of the Treasury
(https://www.comptroller.tn.gov/openrecords/faq.asp).
9. Redactions
Information identified by Respondent as trade secrets or other proprietary
information which is deemed confidential by state or federal law or outside the
applicable freedom of information statutes will be redacted.
10. Approval
It is understood that any contract requires approval by the Board of Commissioners
for Carter County. If any contract is not approved, it is void and no payment shall be
made hereunder.
11. Confidential Information
"Confidential Information" shall mean: (a) those materials, documents, data, and
other information which the Respondent has designated in writing as proprietary
and confidential; and, (b) all data and information which Respondent acquires as a
result of its contact with and efforts on behalf of the customer and any other
information designated in writing as confidential by the Carter County Government.
Each party to this agreement agrees to the following:
(1.) to protect all confidential information provided by one party to the other;
(2.) to treat all such confidential information as confidential to the extent
that confidential treatment is allowed under local/state and/or federal
law; and,
(3.) except as otherwise required by law, not to publish or disclose such
information to any third party without the other party's written permission; and,
(4.) to do so by using those methods and procedures normally used to protect
the party's own confidential information.
Any liability resulting from the wrongful disclosure of confidential information on
the part of Respondent or its subcontractors shall rest with the Responder.
12. Confidentiality
Notwithstanding any provision to the contrary contained herein, it is recognized
that the Carter County Government is a public entity in the State of Tennessee
and is subject to the Tennessee Public Records Act.
Tenn. Code Ann. 10-7-501 et seq. If a public records request is made for any
information provided to the CARTER COUNTY GOVERNMENT pursuant to the
agreement, the CARTER COUNTY GOVERNMENT shall promptly notify the
disclosing party of such request and will respond to the request only in accordance
with the procedures and limitations set forth in applicable law. The disclosing party
shall promptly institute appropriate legal proceedings to protect its information. No
party shall be liable to the other party for disclosures of information required by
court order or required by law.

13. Attorney's Fees and Expenses
Subject to other terms and conditions of future agreements and or contracts, in the
event the Respondent defaults in any obligations under the agreement, the
respondent shall pay to the CARTER COUNTY GOVERNMENT all costs and
expenses (including, without limitation, investigative fees, court costs, and
attorney's fees) incurred by the CARTER COUNTY GOVERNMENT in enforcing any
agreement or otherwise reasonably related thereto.
Respondent agrees that under no circumstances shall the CARTER COUNTY
GOVERNMENT be obligated to pay any attorneys' fees or costs of legal action to
any Respondent.
14. Authority to Contract
Respondent warrants: (a) that it is a validly organized business with valid authority
to enter into an agreement; (b) that it is qualified (or is in process) to do business
and in good standing in the State of its Origin; (c) that entry into and performance
under any agreement is not restricted or prohibited by any loan, security,
financing, contractual, or other agreement of any kind, and (d) notwithstanding
any other provision of agreements to the contrary, that there are no existing legal
proceedings or prospective legal proceedings, either voluntary or otherwise, which
may adversely affect its ability to perform its obligations under any agreement.
15. Respondent Personnel
The CARTER COUNTY GOVERNMENT shall, when contracting, have the right of
reasonable rejection and approval of staff or subcontractors.
16. Failure to Deliver
In the event of failure of the Respondent to deliver services in accordance with the
terms and conditions of any contract, the CARTER COUNTY GOVERNMENT, after
due written notice, may procure the services from other sources and hold the
Respondent responsible for any resulting additional purchase and administrative
costs. This remedy shall be in addition to any other remedies that the CARTER
COUNTY GOVERNMENT may have.
17. Failure to Enforce
Failure by the CARTER COUNTY GOVERNMENT at any time to enforce
contractual provisions will not be construed as a waiver of any such provisions.
Such failure to enforce shall not affect the validity of any contract or any part
thereof or the right of the CARTER COUNTY GOVERNMENT to enforce any
provision at any time in accordance with its terms.
18. Independent Respondent Status:
Respondent shall, at all times, be regarded as an independent Respondent or
Contractor under contract and shall at no time act as an agent for the CARTER
COUNTY GOVERNMENT. Nothing contained herein shall be deemed or construed by
the CARTER COUNTY GOVERNMENT, the Respondent, or any third party as
creating the relationship of principal and agent, master and servant, partners, joint
ventures, employer and employee, or any similar relationship between the CARTER
COUNTY GOVERNMENT and the Respondent.
19. No Limitation of Liability
Nothing in any Agreement shall be interpreted as excluding or limiting any tort
liability of the Respondent for harm caused by the intentional or reckless conduct

of the Respondent or for damages incurred through the negligent performance of
duties by the Respondent or the delivery of products that are defective due to
negligent construction.
20. Notices
All notices required or permitted to be given under any agreement must be in
writing and personally delivered or sent by certified United States mail, postage
prepaid, return receipt requested, to the party to whom the notice should be given
at the address set forth below. Notice shall be deemed given when actually received
or when refused. The parties agree to promptly notify each other in writing of any
change of address.
For the Respondent: Name/Title:
Respondent:
Address:
For the CARTER COUNTY GOVERNMENT:
21. Ownership of Documents and Work Papers
The CARTER COUNTY GOVERNMENT shall own all documents, files, reports, work
papers and working documentation, electronic or otherwise, created in connection
with any contract services, except for the Respondent's internal administrative and
quality assurance files and internal project correspondence. The Respondent shall
deliver such documents and work papers to the CARTER COUNTY GOVERNMENT
upon termination or completion of each project. The Respondent shall be entitled to
retain a set of such workpapers for its files. Respondent shall be entitled to use such
work papers only after receiving written permission from the CARTER COUNTY
GOVERNMENT and subject to any copyright protections.
22. Record Retention and Access to Records
Provided the Respondent is given reasonable advance written notice and such
inspection is made during normal business hours of the Respondent, the CARTER
COUNTY GOVERNMENT or any duly authorized representatives, shall have
unimpeded, prompt access to any of the Respondent's books, documents, papers,
and/or records which are maintained or produced as a result of any contract for
the purpose of making audits, examinations, excerpts, and transcriptions. Record
retention shall be maintained and all documentation per activation for three (3)
years following any and all declaration closeouts. However, if any audit, litigation
or other action arising out of or related in any way to this contract is commenced
before the end of the three (3) year period, the records shall be retained for one (1)
year after all issues arising out of the action are finally resolved or until the end of
the three (3) year period, whichever is later.
23. Right to Inspect Facility
The CARTER COUNTY GOVERNMENT may at reasonable times inspect the place of
business of a Respondent or any Subcontractor which is related to the performance
of any Contract awarded by the CARTER COUNTY GOVERNMENT.
24. Termination for Cause and Convenience
(1.) Termination. The CARTER COUNTY GOVERNMENT may, when the
interests of the CARTER COUNTY GOVERNMENT so require, terminate any
contract in whole or in part, for the convenience of the CARTER COUNTY

GOVERNMENT. The CARTER COUNTY GOVERNMENT shall give written
notice of the termination to the Respondent specifying the part of the
contract terminated and when termination becomes effective.
(2.) Respondent's Obligations. Respondent shall incur no further obligations in
connection with the terminated work and on the date set in the notice of
termination the Respondent will stop work to the extent specified. The
Respondent shall also terminate outstanding orders and subcontracts as
they relate to the terminated work. The Respondent shall settle the liabilities
and claims arising out of any termination of subcontracts and orders
connected with the terminated work. The CARTER COUNTY GOVERNMENT
may direct the Respondent to assign the Respondent's right, title, and
interest under terminated orders or subcontracts to the CARTER COUNTY
GOVERNMENT. The Respondent must still complete the work not terminated
by the notice of termination and may incur obligations as are necessary to do
so.
25. Termination for Default (for future contracts)
(1.) Default. If Respondent refuses or fails to perform any of the provisions of
this agreement with such diligence as will ensure its completion within the time
specified in a contract or any extension thereof, or otherwise fails to timely
satisfy contract provisions, or commits any other substantial breach, the
CARTER COUNTY GOVERNMENT may notify Respondent in writing of the delay
or nonperformance and if not cured in ten (10) days or any longer time specified
in writing by the CARTER COUNTY GOVERNMENT, such officer may terminate
Respondent's right to proceed with a contract or such part of the contract as to
which there has been delay or a failure to properly perform. In the event of
termination in whole or in part, the CARTER COUNTY GOVERNMENT may
procure similar supplies or services in a manner and upon terms deemed
appropriate by the CARTER COUNTY GOVERNMENT. Respondent shall
continue performance of a contract to the extent it is not terminated and shall
be liable for excess costs incurred in procuring similar goods or services.
(2.) Respondent's Duties. Notwithstanding termination of any contract
and subject to any directions from the CARTER COUNTY
GOVERNMENT, Respondent shall take timely, reasonable, and necessary
action to protect and preserve property in the possession of Respondent
in which the CARTER COUNTY GOVERNMENT has an interest.
(3.) Compensation. Payment for completed services delivered and accepted by the
CARTER COUNTY GOVERNMENT shall be at a contract price. The CARTER
COUNTY GOVERNMENT may withhold from amounts due Respondent such
sums as the CARTER COUNTY GOVERNMENT deems to be necessary to protect
the CARTER COUNTY GOVERNMENT against loss because of outstanding liens
or claims of former lien holders and to reimburse the CARTER COUNTY
GOVERNMENT for the excess costs incurred in procuring similar goods and
services.
(4.) Excuse for Nonperformance or Delayed Performance. Except with respect to
defaults of subcontractors, Respondent shall not be in default by reason of any
failure in performance of any contract in accordance with its terms (including
any failure by Respondent to make progress in the prosecution of the work
hereunder which endangers such performance) if Respondent has notified the
CARTER COUNTY GOVERNMENT within 15 days after the cause of the delay