Request for Proposal: Lease for an existing corporate aircraft hangar

Download Proposal Form: https://www.cityofportlandtn.gov/DocumentCenter/View/1657/Hanger-RFP

Issue Date: AUGUST 24,2026

City of Portland

100 S. Russell St

Portland, TN 37148

Attn: Rachel Slusser, Finance Director

1. Invitation

The Portland Airport Authority of Portland, Tennessee ("Authority") is soliciting sealed proposals from qualified individuals, businesses, corporations, or other entities interested in entering into a lease for an existing corporate aircraft hangar located at the Portland Municipal Airport.

The Authority seeks a qualified tenant that will make appropriate aviation-related use of the facility, maintain the leased premises in a professional manner, comply with all applicable airport requirements, and contribute to the continued operation and development of the Portland Municipal Airport.

This Request for Proposals ("RFP") describes the property being offered, minimum qualifications, proposed lease requirements, insurance requirements, proposal submission procedures, and criteria the Authority may use in evaluating proposals.

1. Property and Hangar Description

The facility includes an approximately 8,000-square-foot box hangar, measuring approximately 80 feet wide by 100 feet long. The hangar is equipped with a bi-fold aircraft door approximately 60 feet wide by 19 feet high.

The facility also includes approximately 500 square feet of office space, together with separate men's and women's restroom facilities.

The facility will be leased in its existing condition unless otherwise specifically agreed to by the Authority in the final lease.

Proposers are encouraged to inspect the property before submitting a proposal and to independently determine whether the hangar, aircraft door clearance, office space, restroom facilities, and associated premises are suitable for their intended aircraft and operations.

1. Permitted Uses

The Tenant covenants and agree that the Leased Premises shall be used solely for lawful airport-related purposes, including aircraft storage, flight school operations, aircraft maintenance, and other aviation or airport-related activities approved by the Authority.

The Leased Premises shall not be used for aircraft painting operations or as a primary living residence on Airport property.

Any use of the Leased Premises must comply with all applicable federal, state, and local laws, regulations, ordinances, airport rules, Federal Aviation Administration requirements, and the terms of the final lease agreement.

Any proposed use not specifically identified above shall require prior written approval from the Authority.

1. Proposed Use

The proposal should include, as applicable:

1. The type and number of aircraft expected to be based at the facility;
2. The make, model, or general class of aircraft, if known;
3. The nature of the proposer's aviation activities;
4. The anticipated frequency of aircraft operations;
5. Any proposed commercial or business aviation activities;
6. The anticipated number of employees or personnel regularly using the facility.

All activities conducted on the premises shall comply with applicable federal, state, and local laws and regulations; Portland Municipal Airport rules and requirements; Federal Aviation Administration requirements; and the terms of the final lease agreement.

1. Lease Term

The Authority intends to enter into a lease with the successful proposer for an initial term of one

(1) year, with the opportunity to continue the lease for up to four (4) additional years, for a potential total lease period of five (5) years, subject to the terms and conditions of the final lease agreement.

The minimum acceptable rental amount shall be as follows:

• Year 1: Minimum annual rent of $60,000.00
• Year 2: Minimum annual rent of $60,000.00
• Year 3: Minimum annual rent of $60,000.00
• Year 4: Minimum annual rent of $60,000.00
• Year 5: Minimum annual rent of $60,000.00
• Proposers may offer an annual rental amount greater than the required minimum. Proposals offering less than $60,000.00 per year shall not meet the minimum financial requirement of this RFP.

The Authority reserves the right to consider the proposed rental amount together with the proposed use of the premises, qualifications and experience of the proposer, financial capability, proposed investment in the facility, and the overall benefit of the proposal to the Portland Municipal Airport.

1. Tenant Qualification

Proposers shall provide sufficient information to demonstrate their ability to fulfill the obligations associated with a lease of the facility.

Each proposal should include:

1. Legal name of the individual or entity proposing to lease the facility;
2. Business address and primary contact information;
3. Type of business entity, if applicable;
4. Description of the proposer's business and aviation experience;
5. Description of current aircraft ownership, operation, or management, as applicable;
6. Relevant experience operating from airports or leasing aviation facilities;
7. Financial information sufficient to demonstrate the ability to meet the proposed lease obligations;
8. Business or professional references, if requested by the Authority;
9. Disclosure of any material bankruptcy, default, or termination of an airport or governmental lease within the previous five years; and
10. Any additional information the proposer believes demonstrates its qualifications and ability to serve as a responsible tenant.

The Authority reserves the right to request additional financial, business, or background information from any proposer prior to making an award.

1. Insurance Requirements

The successful proposer shall be required, at its own expense, to obtain and maintain insurance appropriate for its operations and acceptable to the Authority throughout the term of the lease.

1. Maintenance and Condition of Premises

The successful proposer will be expected to maintain the leased premises in clean, safe, orderly, and professional condition.

The final lease agreement will establish the respective responsibilities of the Authority and Tenant for routine maintenance, structural maintenance, utilities, repairs, grounds, hangar doors,

HVAC systems, electrical systems, plumbing, pavement, and other components of the leased premises.

No material alteration, addition, construction, or improvement to the premises may be undertaken without prior written approval from the Authority and compliance with all applicable permitting, building, fire, environmental, and airport requirements.

1. Compliance with Airport Requirements

The successful proposer shall comply with all applicable:

• Ordinances, policies, and requirements;
• Portland Municipal Airport rules and regulations;
• Federal Aviation Administration requirements;
• Tennessee aviation requirements;
• Environmental requirements;
• Airport safety and security requirements; and
• Other federal, state, and local laws and regulations applicable to the premises or the proposer's activities.

The final lease agreement may contain additional requirements necessary to preserve compliance with obligations applicable to Portland Municipal Airport.

1. Proposal Requirements

All proposals must include the Hangar Proposal Form - See page 7.

Proposals should be organized clearly and contain, at a minimum, the following:

• A. Proposer Information

Legal name, address, telephone number, email address, primary contact person, and organizational information.

• B. Qualifications and Experience

Description of relevant aviation, business, aircraft ownership or operation, and airport facility experience.

• C. Proposed Use

Detailed description of the proposed use of the hangar and associated premises.

• D. Aircraft Information

Description of aircraft expected to be based on or regularly operated from the facility.

• E. Lease Term

Requested initial lease term and renewal options.

• F. Financial Proposal

Proposed monthly and annual rental payments, proposed escalation provisions, and any other proposed financial terms.

• H. Financial Capability

Information reasonably demonstrating the proposer's ability to meet the financial obligations associated with the proposed lease.

• I. References

Business, aviation, banking, or professional references, as appropriate or as requested by the city.

1. Proposal Submission

Proposals must be received no later than:

Date: OCTOBER 29. 2026

Time: 2:30pm

Proposals shall be clearly identified and labeled on the envelope:

"RFP - PORTLAND MUNICIPAL AIRPORT CORPORATE AIRCRAFT HANGAR LEASE"

Proposals shall be delivered to:

City of Portland, Tennessee

Attn: Rachel Slusser, Finance Director

100 South Russell Street

Portland, Tennessee 37148

The proposer is solely responsible for ensuring that its proposal is received by the required deadline.

Late proposals will be rejected.

1. Authority Reservation of Rights

The Authority reserves the right, to the extent permitted by applicable law, to:

1. Reject any or all proposals;
2. Waive informalities or irregularities;
3. Request clarification or additional information;
4. Conduct interviews or negotiations with one or more proposers;
5. Modify, postpone, or cancel this RFP;
6. Negotiate terms determined to be in the Authority's best interest;
7. Verify information provided by a proposer;
8. Consider the overall benefit of a proposal rather than rental price alone; and
9. Make no award if the Authority determines that doing so is in its best interest.

All costs associated with preparing and submitting a proposal are the sole responsibility of the proposer.

1. Non-Discrimination

The Portland Municipal Airport ("Authority") shall administer this Request for Proposals and evaluate all responsive proposals in a fair and nondiscriminatory manner.

The Authority shall not discriminate against any proposer on the basis of race, color, national origin, sex, religion, creed, age, disability, or any other classification protected by applicable federal, state, or local law.

All qualified proposers shall be afforded a fair opportunity to submit a proposal and to be considered for the lease of the premises in accordance with the requirements and evaluation criteria established in this RFP.

Nothing contained in this provision shall restrict the Authority's right to establish reasonable qualifications, minimum rental requirements, aviation-use requirements, financial requirements, safety standards, insurance requirements, or other lawful criteria applicable to the lease and operation of property at the Portland Municipal Airport.

The Authority reserves the right to select the proposal determined to be in the best overall interest of Portland Municipal Airport, provided that such selection is made in accordance with applicable law and the terms of this RFP.

All questions or appointments to inspect the facility should be directed to:

DOUGLAS HUNTER

601 AIRPORT ROAD

PORTLAND, TN 37148

1-615-323-7500