Landscaping Services (PDF, 5MB)

July 31, 2026
TO: All Potential Bidders
SUBJECT: Landscaping Services
Bid Ref. #27-004
Bid Opening Date & Time: August 10, 2026, 2:30 p.m.
ADDENDUM NO. #3
The items contained in this addendum are added to and/or deleted from and become part of the
specifications and proposal documents for the above-referenced Invitation to Bid. Bidders must
acknowledge receipt of the Addendum on the Bid Form, located in the invitation to bid, when
the bids are submitted.
ADD/DELETE:
ADD: Please see the attached, revised, Bid Form that addresses the 3 "on-call" cuts.
QUESTIONS/ANSWERS:
QUESTION #1: Is there any existing survey, plat, or GIS data available for the 14 sites listed in
the Scope of Work that the City could share with bidders? Or is a physical site
visit the only way to determine square footage for pricing purposes? Can we
receive the acreage for the sites?
Answer: Please see the pictures below that outline the locations that
are to be serviced in this contact. The approximate acreage is as
followed: Ray Charles Plaza - 2; River Walk - 2; Area directly behind
Albany Herald - 0.03; Chamber of Commerce Parking lot - 0.0757;
Parking lot between Chamber of Commerce & LEC Building - 0.035;
Law Enforcement Center - 3.56; Albany Dougherty Drug Unit - 1.37;
Micro Enterprise Business Center - 1.95; Charles Sherrod Park - 1.3;
Alley behind the Flint and Brewery - 0.03; Civil Rights Parking lot -
1.39; Airport - 17; Harlem Street Scape - 0.22; Government Building
- 0.05.
QUESTION #2: Can you provide us with a total bale count that is needed per application?
Answer: Approximately 120 bales.
QUESTION #3: Please confirm that straw/mulch is required two times annually, in March and
September, and not quarterly.
Answer: Yes, the straw/mulch is required two times annually.
QUESTION #4: Please confirm whether the City has a preferred format for date/time-stamped
photo submissions by lot.
Answer: There is no specific format; email or text are fine.

QUESTION #5: Please confirm whether standard fallen limb and trash cleanup during routine
mowing is included in the per-cut price, while storm cleanup and heavy debris
require written approval under unit pricing.
Answer: Ayes, standard is included, storm cleanup will require a
quote and is outside of the standard cut price.
QUESTION #6: Please confirm whether a subcontractor's municipal grounds maintenance
references may support the field performance experience requirement when the
prime remains responsible for performance.
Answer: We are not responsible for subcontractors. We will only deal
with the primary contractor who wins the bid. We will hold the
primary contractor responsible for any concerns regarding the
properties.
QUESTION #7: For the "on call cuts" on the bid form, this number could fluctuate based on
which property is being asked to cut. For example, the airport and the alley
would be very different services. How would you like us to proceed with pricing
for this?
Answer: Please do not include the "on-call" cuts in your bid. Instead,
we ask that the winning vendor invoice Facilities Management
separately for these 3 "on-call" cuts once they take place. A new,
revised, Bid Form is attached below to reflect this change.
End of Addendum 3
Destin Adams
Destin Adams, Buyer
Cc: Anthony Trice, Operations Manager
Theresa Jones, Administrative Manager
Tripp Swilley, Deputy Director of Facilities Management
Don Gray, Director of Facilities Manager

*COMPLETE AND SUBMIT*
BID FORM
Landscaping Services
Bid Ref. #27-004
Contractor
Name:_____________________________________________Date:__________________
The undersigned hereby declares that (he, she, they) has (have) made field inspection of the sites to be
serviced and the work described in the Scope of Work; read Scope of Work, General Conditions, Special
Instructions to Bidders, and other Contract Documents and proposes to perform the work for the below
listed unit price:
1.(Base Bid) Mowing to include finish mowing, all necessary hand labor and/or manual labor necessary to
perform scope of work contained in this bid document:
Ray Charles Plaza: 33 cuts x $_________per cut = total $_______________
Government Building: 33 cuts x $_______per cut = total $___________
Harlem Street Scape: 33 cuts x $_______per cut = total $___________
Albany Dougherty Drug Unit: 33 cuts x $_______per cut = total $___________
Law Enforcement Center: 33 cuts x $_______per cut = total $____________
Parking Lot between the LEC and the Chamber of Commerce Building:
33 cuts x $_______per cut = total $___________
Chamber Parking Lot: 33 cuts x $______ per cut = total $____________
Civil Rights Park: 33 cuts x $_______per cut = total $_____________
Civil Rights Parking Area: 33 cuts x $_______ per cut = total $____________
Alley behind the Flint and Brewery: 33 cuts x $_______ per cut = total $____________
River Walk between the sidewalk and the water's edge from Broad to the south and from sidewalk to the
top of the hill behind Ray Charles: 33 cuts x $_______ per cut = total $______________
Micro Business Center: 33 cuts x $________ per cut = total $_____________
Area directly behind the Albany Herald Building: 33 cuts x $________ per cut = total $_____________
Airport front portion of property: 33 cuts x $________ per cut = total $____________
Trimming of shrubs shall be completed quarterly (4 times annually) total $________________
Straw/mulch shall be completed semi-annually (2 times annually) total $__________________
Bid Ref. #27-004 Landscaping Services 11

"On-call" cuts that may be requested by the Project Manager or designated representative during
the course of the contract are to be invoiced seperatley to Facilities Management and are not to
be included in your bid.
2. Hand labor performed at (unit cost) $_________per hour (off-season cleanup only)
3. Heavy Duty equipment utilized at (unit cost) $____________per hour.
4. Debris hauled at (unit cost) $__________per ton. Certified weight tickets required.
Grand total of section one (1) base bid totals above not including unit cost:
$(Written)__________________________________________ $ (figures)_________________________________________
Any work for "on-call" cuts and items 2, 3, or 4 shall be mutually agreed upon
(documented in writing) by the Project Manager(s) or designated representative and the
successful Contractor prior to Contractor performing any work outlined in said bid
document.
Work shall begin within ten (10) calendar days after issuance of the Notice to Proceed.
We acknowledge receipt of the following Addenda:
(Bidder to list all revisions received, or, if none, state "NONE RECEIVED")
Addendum #______, dated ____________ Addendum #______, dated _____________
Addendum #______, dated ____________ Addendum # ______, dated _____________
If awarded the contract, the contractor will provide certificates(s) of insurance and proof of current City
of Albany business license to the Procurement Office within ten (10) days following the issuance of the
Notice of Award.
The undersigned being duly sworn, hereby declares and affirms that they are an authorized
representative of the above-named firm and further declares and affirms that the bid provided herein,
and the statements provided herein are true and correct and are sufficiently complete so as not to be
misleading.
Authorized Signature Tax ID #
Address City State Zip
Seal (If Incorporated) Telephone # Fax #
Email Address
(End of Bid Form)
Bid Ref. #27-004 Landscaping Services 12

Ray Charles Plaza & Riverwalk:
Government Building:
Harlem Street Scape:

Albany Dougherty Drug Unit:
Law Enforcement Center (LEC):
Parking Lot between LEC and the Chamber of
Commerce:

Chamber of Commerce Parking Lot:
Civil Rights Park:
Civil Rights Parking Area:

Alley behind the Flint and Brewery:
Micro Business Center:
Area behind the Albany Herald Building:

Front portion of Southwest Georgia Regional
Airport:

July 22, 2026
TO: All Potential Bidders
SUBJECT: Landscaping Services
Bid Ref. #27-004
Bid Opening Date & Time: August 10, 2026, 2:30 p.m.
ADDENDUM NO. #2
The items contained in this addendum are added to and/or deleted from and become part of the
specifications and proposal documents for the above-referenced Invitation to Bid. Bidders must
acknowledge receipt of the Addendum on the Bid Form, located in the invitation to bid, when
the bids are submitted.
ADD/DELETE:
ADD: Please see the attached, revised, Bid Form to reflect the correct number of cuts
per site.
QUESTIONS/ANSWERS:
QUESTION #1: Can we receive the physical addresses of the site that are to be cut during the
duration of this contract?
Answer: Yes, the addresses are as followed:
* Ray Charles Plaza - 100 S. Front St.
* Government Building - 222 Pine Ave.
* Harlem Streetscape - 200 Block of W. Whitney Ave.
* Albany Drug Unit - 700 Pine Ave.
* Law Enforcement Center (LEC) - 201 W. Oglethorpe Blvd.
* Parking Lot (between the LEC Building & Chamber of Commerce
Building - 222 W. Broad Ave.
* Chamber of Commerce Parking Lot - 235 W. Broad Ave.
* Civil Rights - 300 S. Jackson St.
* Civil Rights Parking Lot - 300 W. Whitney Ave.
* Alley behind the Flint Restaurant & Brewery - 120 Pine Ave.
* River Walk - 100 Block of S. Front St.
* Micro-Business Center - 230 W. Highland Ave.
* Area behind the Albany Herald Building - 126 N. Washington St.
* Southwest Georgia Regional Airport - 3905 Newton Rd.
QUESTION #2: How much was the previous contract for these services?
Answer: Please see the attached bid tabulation from the previous
solicitation for Landscaping Services.