Request For Bid - County Road Signs

RFP #202604-594 County Road Signs
Taney County, Missouri
Request for Bid Title: COUNTY ROAD SIGNS
PLEASE MARK YOUR ENVELOPE "SEALED BID #202604-594"
RETURN ONE (1) ORIGINAL & THREE (3) HARD COPIES.
Bid Submission
Location / Mail Address: Taney County Purchasing Department (Second Floor)
P. O. Box 1630 (PO Box MUST be used for U.S.P.S .delivery.)
132 David St. (Physical Address MUST be used for Courier delivery.)
Forsyth, MO 65653
Bid Opening
Location / Address: Taney County Commission Hearing Room (Old Courthouse)
Forsyth, MO 65653
The undersigned certifies their authority to bind this vendor in an agreement to supply the products, or
services, in accordance with all terms, conditions, and pricing specified herein or to offer a "No Bid."
Bidder is REQUIRED to complete, sign and return this form with their submittal to our solicitation as
well as initial all pages. *An authorized signature and email address, printed clearly is mandatory, lack
thereof may result in a determination of "Non-Responsive" and disqualify from participation.
Company Name Authorized Person (Print)
Address *Signature
City / County / State / Zip Title
Telephone # Fax # Date Tax ID #
*E-mail (MUST be legible.) Entity Type (Corporation, LLC, Sole
Proprietor, Partnership)
INTRODUCTION & BASIC PRO CESSING INFORMATION:
Sealed bids cannot be emailed and must either be delivered by hand, courier, or U.S.P.S.
All formal invitations for bid are handled by the Taney County Purchasing Department. However,
technical requirements and product specifications are the responsibility of the specific requesting
department as listed in Section 2. Specifications.
Read ALL solicitation documents closely. Note any/all special dates and submit your response as soon
as possible. See Items 1.21-1.22 for the process to submit questions.
Page 2 of 12 Bidder's Initials _____

RFP #202604-594 County Road Signs
Taney County, Missouri
~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~
Section #1 includes instructions, conditions, guidelines, requirements and other key factors.
Use a checkmark (), in the box adjacent to the section number, in order to acknowledge each
of the following items. Any item unchecked in this section, will be considered non-responsive
and may be disqualified.
Section 1. INSTRUCTIONS AND GENERAL CONDITIONS
1.1
Sealed responses may be submitted to the Taney County Purchasing Office until the solicitation closing
date and time indicated herein, subject to Instructions and General Conditions and any special
conditions.
1.2
Closing: Sealed Responses must be delivered before "Closing Date/Time" as listed on page one, to the
Taney County Purchasing Department as listed on page two.
1.3
United States Postal Service ("U.S.P.S.") WARNING: Because there is no mail delivery service at our
offices, we strongly discourage bidders from using the U.S.P.S. If a Bidder elects to use the U.S.P.S.,
do NOT send "return receipt requested." The Post Office only recognizes the P.O. Box address. Other
delivery services require the physical address. It is the Bidder's responsibility to ensure responses are
delivered in a timely fashion to the Purchasing Department. Courier or hand delivery is recommended.
1.4
Late Packages: The County will not accept any response received after the listed closing date/time.
Late arrivals are considered "NON-RESPONSIVE" and will not be opened or returned.
1.5
Opening: Bids will be opened publicly at "Opening Date/Time" and read aloud. All responses will be
considered public information as soon as they are opened and become a part of the public record to
be released to any person or firm who formally requests a copy.
1.6
Award/Timeline: Recommendation for award will be made formally to the Taney County Commission
as soon as possible after a complete departmental review. Updates may be sent via email should the
award process become delayed, 10 or more days, for any reason.
1.7
Withdrawals: Responses may be withdrawn on written request from the Bidder at the address shown
prior to the time of acceptance of the response. Once a response is opened, and accepted, it can only
be withdrawn by order of the Taney County Commission.
1.8
Sealed & Marked: Responses must be submitted in a sealed envelope identified with the bid number
and dates of closing & opening. List the bid number on the outside surface of the box or envelope and
note "Response to Request for Bid enclosed" with a return name & address. No fax or electronic
transmitted responses will be accepted.
Page 3 of 12 Bidder's Initials _____

RFP #202604-594 County Road Signs
Taney County, Missouri
1.9
Bidder Expenses: This County is not responsible for any expenses, which Bidders may incur in
estimating, inspecting, or preparing information to respond to this solicitation.
1.10
Presentations/Inspections: The County reserves the right to conduct personal interviews or require
presentations, inspections, of or from any/all Bidders prior to selection. The County will not be liable for
ANY costs incurred by the Bidder in connection with such interviews, presentations, or inspections.
1.11
Bid Term: All Responses submitted shall be binding and remain firm for ninety (90) calendar days
following the opening, unless otherwise indicated. Pricing/Costs submitted with a response must be
honored for that set timeframe. Submitted pricing, once opened, cannot be changed for any reason.
Any such changes will disqualify that response.
1.12
Bid Rejection: The Taney County Commission reserves the right to reject any or all responses when
such rejection is in the best interest of the County.
1.13
Multiple Awards: Responses may be awarded to one company or multiple companies, when such
award is deemed in the best interest of the County.
1.14
Payment Terms: Standard payment terms are Net 30 after receipt of an invoice. The County cannot,
and will not, agree to any other payment terms. Once products, or services, are received and accepted,
Taney County will process payment in full. Invoices need to be issued and mailed to the requesting
department - not Purchasing.
1.15
Requests for credit applications and deposits are not necessary and will - in most cases - not be
processed or accepted.
1.16
Any award agreement shall take effect upon the approval by the Taney County Commission.
1.17
Alterations: Any alterations, changes, lining out, or margin notes to any items within these instructions
may result in the response being disqualified.
1.18
Direct Email Address: An email address, not a website, MUST be provided in order to receive award
results. Final award results are by email only and will be emailed to all responding Vendors. Please do
not call for results.
1.19
Results are always posted at: www.taneycounty.org
1.20
All questions for this solicitation must be submitted by the time indicated on page 1. Questions must be
emailed to the department point of contact listed within this request as well as copied (cc) to the
Purchasing Director at: nikki.lawrence@taneycountymo.gov
Page 4 of 12 Bidder's Initials _____

RFP #202604-594 County Road Signs
Taney County, Missouri
1.21
If it becomes necessary to revise any part of this solicitation due to a significant question received which
could impact specifications; a written Addendum will be issued to explain any new/necessary
modifications.
1.22
Any/all solicitation questions that result in modifications will be combined into one written Addendum
with answers and explanations to cover any/all new issues.
1.23
Addenda are valid only if in writing and issued by the Taney County Purchasing Department.
1.24
Any necessary Addendum will be emailed as close as possible to the day following the question
submission deadline to all parties who had previously been part of the original Direct Bid Invitation email
or had made email contact during the open questioning timeframe.
1.25
When an Addendum is necessary, Bidders are required to formally respond. Follow the instructions as
indicated in the Addendum.
1.26
Any necessary Addendum will be posted on the Taney County website with the original solicitation. An
indication will be in red and placed at the end of the affected proposal.
1.27
Award of Contract: Multiple awards may be made on the basis of a primary, secondary, and tertiary
vendor. The primary vendor shall furnish the County's requirements until such time as the County
determines that it is in the best interest of the County to seek performance from the secondary vendor,
then tertiary vendor. The County's decision to utilize the secondary and tertiary sources shall be final
and conclusive. In addition, the resulting contract from this solicitation will be considered "Non-
Exclusive". The County reserves the right to obtain service, or product(s), from other vendors when it
is in the best interest of the County.
1.28
Agreement: The selected vendor(s) will be required to enter into a written agreement with the County,
in cooperation with the County's Legal Services Department and completed to the mutual satisfaction
of the parties, consistent with the RFP and response. The RFB and response documents submitted
by the successful Bidder will become a part of any contract award as a result of this solicitation. These
signed documents will be binding. Bidder shall initial all pages where the document denotes "Bidder's
Initials: ___" at the bottom of the page after completing said page. Any responses not complying with
this condition may be considered non-responsive.
1.29
Response Content: In order to enable direct comparison of competing responses, Bidders must submit
responses in strict conformity to the requirements stated herein. Failure to adhere to all requirements
may result in Bidder's Response being disqualified as non-responsive. All responses must be submitted
using the forms provided herein. Every question should be answered. If not applicable, the section
should contain "N/A."
Page 5 of 12 Bidder's Initials _____

RFP #202604-594 County Road Signs
Taney County, Missouri
1.30
Advice of Award: The County's Responses, Bid Tabulations, and Bid Award information may be viewed
on our website at www.taneycounty.org. (Purchasing Department Page.) If a Vendor wants a copy
of the bid tabulation they must include a direct email address, not website, in order to receive results.
1.31
Response Clarification: The County reserves the right to request additional written or oral information
from Bidders in order to obtain clarification of responses.
1.32
Rejection or Correction of Responses: Minor irregularities or informalities in any response which are
immaterial or inconsequential in nature, neither affected by law nor at substantial variance with bid
conditions, may be waived at the County's discretion whenever it is determined to be in the best interest
of Taney County, Missouri.
1.33
Evaluation Process: The County's sole purpose in the evaluation process is to determine from among
the responses received which one is best suited to meet the County's needs at the lowest possible
cost.
1.34
Acceptability: The County reserves the sole right to determine whether goods and/or services offered
are acceptable for County use.
1.35
Sunshine Law: All responses to this request will be considered public information as soon as they are
opened and become a part of public record subject to disclosure to any person or firm that requests it.
Requests for copies of responses, must be made through the Taney County Clerk's Office (417-546-
7202) by submitting a Public Service Request Form (PSR). Charges for time spent as well as a cost
per page apply and may be collected prior to the making of copies.
Section 2. SPECIFICATIONS
The Taney County Purchasing Department will accept and review responses to this RFB in an effort to
complete the purchase of:
County Road Signs for the Taney County Road & Bridge Department. There will be NO
installation or construction included. Purchases will be made on an "as needed" basis.
Vendors who operate via "Third Party" ordering of these emergency related signs should not respond
to this Bid. For questions concerning the below listed specifications, or any other technical questions,
please feel free to contact:
Department Contact:
Jack Cole, Administrator
Taney County Road & Bridge
417-546-7268 (off) / 417-545-1160 (cell)
jack.cole@taneycountymo.gov
Page 6 of 12 Bidder's Initials _____

RFP #202604-594 County Road Signs
Taney County, Missouri
Please check () off the appropriate box to indicate compliance with the specifications. The
County will always look for 100% COMPLIANCE. These "SPECIFICATIONS" and "STANDARD
TERMS AND CONDITIONS" are critical to all County solicitations. If after reviewing each of the
following items a potential participant is not able to comply with ALL requirements, reconsider
whether to submit a bid response to the solicitation. All "D" check () marks will be considered toward
disqualification. Check every item. Any blank item in this section will be considered non-responsive
and may disqualify.
C = Comply with item. (In some cases this will serve as a simple acknowledgement.)
D = Do not / cannot comply with item.
C D
__ __ 2.1 Once awarded a separate contract will govern all Purchases for an 18 month period following the
date of award.
__ __ 2.2 ALL signs MUST have "TANEY COUNTY ROAD" printed in small letters on all four groups in the
border area of each sign on the front of the sign. Depending on the border color it will require the
same color print as the sign. Example, a stop is red with a white border. "TANEY COUNTY ROAD"
would be printed in red color on a white border background. (Sample available upon request)
__ __ 2.3 Due to the critical nature of having correct signs in place to direct and protect the public, the County
will NOT tolerate delays in receiving orders in a timely fashion specific to certain "STANDARD"
signs. All responding Vendors MUST commit here in writing that they stock "STANDARD" signs by
indicating "Y", for yes, in the "IN STOCK" column (PRICING SECTION).
__ __ 2.4 When, or if, an Awarded Vendor delays delivery beyond a reasonable timeframe, the County may
use alternate Vendors as already mentioned elsewhere within this Bid. If those costs are higher
than the Bid Awarded amount the County may hold the Awarded Vendor financially responsible for
the difference caused by using alternate Vendors. This applies to all orders. Any Vendor who is
unsure about their ability to fill our orders within a reasonable timeframe - should not respond to
this Bid.
__ __ 2.5 Delivery Address: Mt. Branson Shop 1377 E. Hwy 76 Branson, Mo. 65616
__ __ 2.6 Number of days for delivery (from date of order): _________________.
__ __ 2.7 PRICING TABLE: Please complete ALL of pricing table below.
Page 7 of 12 Bidder's Initials _____

RFP #202604-594 County Road Signs
Taney County, Missouri
GENERAL SIGN MATERIAL (High Prismatic 0.080 aluminum sign blanks)
ESTIMATED
ITEM # QUANTITY DESCRIPTION UNIT BID PRICE EACH
2.7a 3 911 Street Name Sign 18"x9" $
2.7b 3 911 Street Name Sign 24"x9" $
2.7c 3 911 Street Name Sign 30"x9" $
2.7d 3 911 Street Name Sign 36"x9" $
2.7e 3 911 Street Name Sign 42"x9" $
2.7f 3 911 Street Name Sign 48"x9" $
2.7g 150 Square Post 2"x24' (Length Correct.) 14 gauge $
2.7h 150 Anchors 2-1/4"x24' (Length Correct.) 12 gauge $
2.7i 1000 3/8" Drive Rivets (aluminum) $
2.7j BOX (100) 3/8" Plastic Nylon Washers $
2.7k BOX (100) 5/16" #34 Cherry Mate Aluminum Barrel Rivets $
2.7l BOX (100) 5/16" 90 degrees Corner Bolt with Jam Nut $
2.7m 24 Pkg. Series "B" Letter/Numbers "2" (24 Letters per pack.) $
2.7n 24 Pkg. Series "B" Letter/Numbers "4" (24 Letters per pack.) $
REGULATORY SIGN MATERIAL (High Prismatic 0.080 aluminum sign blanks)
IN
MUTCD DESCRIPTION UNIT BID PRICE STOCK
ITEM # CODE (1- Dozen of Each) EACH Y or N
2.7o R1-1 Stop Sign 30x30 White on Red $
2.7p R1-2 Yield Sign 36x36x36 Red on White $
2.7q R2-1 Speed Limit Sign 18x24 Black on White $
2.7r R5-1 Do Not Enter Sign 30x30 Red on White $
2.7s R5-1A Wrong Way Sign 36x24 Red on White $
2.7t R6-2L One Way Sign 18x24 Black on White $
2.7u R6-2 No Parking Sign 12x18 Red on White $
2.7v R6-2 No Parking Sign 18x24 Red on White $
2.7w R8-3 Road Closed Sign 18x24 Black on White $
2.7x R11-2 Weight Limit Sign 18x24 Black on White $
WARNING SIGN MATERIAL (High Prismatic 0.080 aluminum sign blanks)
IN
MUTCD DESCRIPTION UNIT BID PRICE STOCK
ITEM # CODE (1- Dozen of Each) EACH Y or N
2.7y W1-1 Turn Horizontal Alignment Road Sign 30x30 Black on Yellow $
2.7z Curve Horizontal Alignment Road Sign 30x30 Black on $
W1-2 Yellow
2.7aa W1-3 Reverse Turn Sign 30x30 Black on Yellow $
2.7bb W1-4 Reverse Curve Sign 30x30 Black on Yellow $
2.7cc W1-5 Winding Road Sign 30x30 Black on Yellow $
2.7dd W1-6 One-Direction Large Arrow Sign 36"x24" Black on Yellow $
2.7ee W1-7 Two-Directional Large Arrow Sign 36"x18" Black on Yellow $
2.7ff W1-8 Chevron Alignment Sign 18"x24" Black on Yellow (both sides) $
2.7gg W2-1 Crossroad Intersection Sign 30x30 Black on Yellow $
Page 8 of 12 Bidder's Initials _____

RFP #202604-594 County Road Signs
Taney County, Missouri
IN
MUTCD DESCRIPTION UNIT BID PRICE STOCK
ITEM # CODE (1- Dozen of Each) EACH Y or N
2.7hh W2-2 Side Road Symbol Sign 30x30 Black on Yellow $
2.7ii W2-4 T-Symbol Intersection Sign 30x30 Black on Yellow $
2.7jj W2-5 Y-Symbol Intersection Sign 30x30 Black on Yellow $
2.7kk W3-1 Stop Ahead Sign 30x30 $
2.7ll W3-2 Yield Ahead Sign 30x30 $
2.7mm W5-2 Narrow Bridge Sign 30x30 Black on Yellow $
2.7nn W5-3 One Lane Bridge Sign 30x30 Black on Yellow $
2.7oo W7-1 Hill Sign 30x30 Black on Yellow $
2.7pp W8-3 Pavement Ends Sign 30x30 Black on Yellow $
2.7qq W8-6 Truck Crossing Sign 30x30 Black on Yellow $
2.7rr W8-7 Loose Gravel Sign 30x30 Black on Yellow $
2.7ss W11-2 Pedestrian Crossing Sign 30x30 Black on Yellow $
2.7tt W11-3 Deer Crossing Sign 30x30 Black on Yellow $
2.7uu W11-4 Animal Crossing Sign 30x30 Black on Yellow $
2.7vv W11-5 Farm Vehicle Crossing Sign 30x30 Black on Yellow $
2.7ww W13-1 Advisory Speed Plaque Sign 18x18 Black on Yellow $
2.7xx W14-1 Dead End Sign 30x30 Black on Yellow $
2.7yy W14-2 No Outlet Sign 30x30 Black on Yellow $
2.7zz OM3-12 Object Marker 12"x36" Black on Yellow (sided both sides) $
2.7aaa OM4-1 Object Marker 9 spot red 18"x18" Red $
2.7bbb W18-9 Impassable during high water 30x30 $
2.7ccc W8-15 Water Over Roadway 30x30 $
IN
MUTCD DESCRIPTION UNIT BID PRICE STOCK
ITEM # CODE (1- Dozen of Each) EACH Y or N
2.7ddd W3-4 Be Prepared to Stop Sign 30x30 Black on Orange $
2.7eee W5-1 Road Narrows Sign 30x30 Black on Orange $
2.7fff W8-4 Soft Shoulder Sign 30x30 Black on Orange $
2.7ggg W8-5 Slippery When Wet Sign 30x30 Black on Orange $
2.7hhh W8-6 Truck Crossing Sign 30x30 Black on Orange $
2.7iii W8-7 Loose Gravel Sign 30x30 Black on Orange $
2.7jjj W8-9 Low Shoulder Sign 30x30 Black on Orange $
2.7kkk W8-12 No Center Stripe Sign 30x30 Black on Orange $
2.7lll W20-1 Road Work Ahead Sign 30x30 Black on Orange $
2.7mmm W20-4 One Lane Road Ahead Sign 30x30 Black on Orange $
2.7nnn W20-7a Flagger Sign 30x30 Black on Orange $
2.7ooo W21-1 Workers Sign 30x30 Black on Orange $
2.7ppp W21-2 Fresh Oil Sign 30x30 Black on Orange $
ROAD WORK SIGN/CONSTRUCTION - ENGINEER GRADE on 0.080 aluminum sign blank
IN
MUTCD DESCRIPTION UNIT BID PRICE STOCK
ITEM # CODE (1- Dozen of Each) EACH Y or N
2.7qqq W-21-3-A Road Machinery Ahead Sign 30x30 Black on Orange $
2.7rrr W21-8 Mowing Ahead 30x30 Black on Orange $
Page 9 of 12 Bidder's Initials _____

RFP #202604-594 County Road Signs
Taney County, Missouri
NOTE: Bidders must procure and maintain, at a minimum, the following policies of insurance against all
claims for injuries against persons or damage to property which may arise from or in connection with
the performance of the subject matter of the request for bid: (1) workers' compensation insurance for all
employees as required by state law; (2) comprehensive general liability insurance in an amount not less
than $500,000 per occurrence and $3,000,000 in aggregate, covering both bodily injury and property
damage, including accidental death; (3) automobile liability insurance during the term of the Agreement
not less than $500,000 per occurrence and $3,000,000 in aggregate, covering both bodily injury,
including accidental death, and property damage to protect themselves from any and all claims; and (4)
insurance for loss of materials, supplies, tools and equipment during the term of the Agreement in an
amount which will adequately cover the potential loss or damage to such items. The bidder shall furnish
the County with Certificates of Insurance establishing the insurance requirements as set forth in this
section. Each policy of insurance must contain a thirty (30) day mandatory cancellation notice.
Bidder's Initials _____
Page 10 of 12 Bidder's Initials _____