REQUEST FOR PROPOSALS NO. 2025-700 INFRASTRUCTURE MODERNIZATION AND UTILITY SAVINGS PROGRAM

The City intends to select a qualified provider for the development, implementation, and monitoring of a comprehensive infrastructure modernization and utility savings program. Upon award, the City will enter into a professional services agreement for a comprehensive City-wide site assessment. Prior to entering into a contractual agreement for project implementation, an agreed upon scope of work and project pricing will require separate board approval.

The City intends to implement a design-build program consistent with the provisions of California Government Code sections 4217.10-4217.18 that will provide sustained efficiencies and energy cost savings.

The City is issuing this Request for Proposals (RFP) from Energy Services Companies (ESCOs) to identify and, if agreed, deliver financially viable energy-cost saving projects for city facilities. The primary goals of this project are to investigate opportunities to develop a program to enable the City to strategically reinvest liabilities (energy and maintenance costs and flared methane) into sustainable facility and technology enhancements that will lead to stronger financial stability, streamlined operations, carbon reductions and, most importantly, operational improvements to optimize existing city assets. The program would leverage budgeted dollars to provide the highest level of service utilizing the ESCO delivery method, which is similar to a design-build delivery. After evaluating the responses to the RFP, the City may enter into an energy services contract and any necessarily related facility ground lease on terms that the City Council determines are in the best interests of the City, pursuant to Government Code Section 4217.12, or take any other procurement action, or no action. The City, at its sole discretion, may select the awarded respondent for subsequent phases of work. The City, at its sole discretion, also reserves the right to reject any or all bidders.

Qualified entities are invited to submit written proposals for consideration in accordance with this request. These services will be conducted under a contract with the City. The proposing entity is hereinafter referred to as "Contractor". The contract will be regulated according to the provisions of all State and local laws and ordinances that are applicable.

The City must receive Five (5) bound copies and one (1) unbound, reproducible copy of the proposal, along with one (1) electronic copy in Adobe Portable Document format (“.pdf”) on a USB flash drive. The sealed proposals must be received by the office of the City Clerk by 3:00 P.M. on Wednesday, November 12, 2025 (no exceptions). The City reserves the right to issue written notice to all participating contractors with any changes in the submission schedule, scope of work or work-related products, should it be determined that such changes are necessary.

Copies of the Request for Proposal can be obtained at the Public Works Department, City of Calexico, 549 Pierce Avenue, Calexico, California 92231 or by visiting the City of Calexico website at www.calexico.ca.gov .

Selected firm(s) will be required to obtain a City of Calexico Business License once proposal is awarded.

If you have any questions or require additional information, please do not hesitate to contact the Public Works Department at 760/768-2160.

Jesus Villegas Peimbert

Public Works Director/City Engineer

City of Calexico