Advertisement for Bids: C1630 – Sherman Park Branch Library – Repairs and Renovations

CONTRACTOR: _____________________________________________________
CONTACT NAME: _____________________________________________________
ADDRESS: _____________________________________________________
CITY/STATE/ZIP: _____________________________________________________
PHONE NUMBER: _____________________________________________________
FAX NUMBER: _____________________________________________________
EMAIL: _____________________________________________________
TO BE EXECUTED IN DUPLICATE WHEN SUBMITTED VIA HARD COPY
BOOK 1:
PROJECT INFORMATION, INSTRUCTIONS TO BIDDERS, AND EXECUTION DOCUMENTS
CONTRACT NO. C1630
SHERMAN PARK BRANCH LIBRARY - REPAIRS AND RENOVATIONS
5440 S. RACINE AVENUE
CHICAGO, IL 60609
PBC PROJECT #08325
PUBLIC BUILDING COMMISSION OF CHICAGO
Mayor Brandon Johnson
Chairman
Ray Giderof
Executive Director
Richard J. Daley Center
50 West Washington Street
Room 200
Chicago, Illinois 60602
312-744-3090
www.pbcchicago.com
ISSUED FOR BID ON: 6/30/2026
Any Contract entered into as a result of this bid process is governed by: All Volumes (as applicable) of Book1 "Project Information, Instructions To Bidders, and
Execution Documents;" Book 2 "Standard Terms and Conditions for Construction Contracts" and Book 3 - "Technical Specifications" and the Drawings.
Date of Issue: June 30, 2026 Page 1 of 44
PBC: C1632_Sherman Park Branch Library - Repairs and Renovations_Book 1_Instructions to Bidders

PUBLIC BUILDING COMMISSION OF CHICAGO
TABLE OF CONTENTS
I. INTRODUCTION ........................................................................................................................................................... 4
II. PROJECT INFORMATION ........................................................................................................................................... 4
A. GENERAL INFORMATION ..................................................................................................................................... 4
B. MANDATORY PROJECT SPECIFIC CONTRACTOR STAFFING REQUIREMENTS ........................................... 5
C. SCHEDULING SOFTWARE REQUIREMENTS ..................................................................................................... 6
D. ONLINE COLLABORATION AND DOCUMENTATION MANAGEMENT SYSTEM REQUIREMENTS ................. 6
E. TIME OF COMPLETION ......................................................................................................................................... 6
F. COMMISSION'S CONTRACT CONTINGENCY ..................................................................................................... 6
G. COPIES OF DRAWINGS AND SPECIFICATIONS ................................................................................................ 6
H. LIQUIDATED DAMAGES ........................................................................................................................................ 6
I. PREVAILING WAGE RATES .................................................................................................................................. 7
III. INSTRUCTIONS FOR BIDDERS .................................................................................................................................. 7
A. EXAMINATION OF DOCUMENTS BY BIDDER ..................................................................................................... 7
B. INTERPRETATIONS OF ADDENDA ...................................................................................................................... 7
C. PRE-QUALIFICATION OF BIDDERS ..................................................................................................................... 7
D. EVIDENCE OF CONTINUING QUALIFICATIONS OF BIDDER ............................................................................. 7
E. PREPARATION OF BID ......................................................................................................................................... 7
F. BID DEPOSIT ......................................................................................................................................................... 8
G. BIDDER'S EXECUTION OF BID............................................................................................................................. 8
H. AFFIDAVIT OF NON-COLLUSION ......................................................................................................................... 9
I. MBE AND WBE COMMITMENTS........................................................................................................................... 9
J. LOCAL BUSINESS SUBCONTRACTING PARTICIPATION AND COMMUNITY HIRING ..................................... 9
K. DISCLOSURE OF RETAINED PARTIES ............................................................................................................... 9
L. SUBMISSION OF BID ........................................................................................................................................... 10
M. WITHDRAWAL OF BIDS BEFORE BID OPENING .............................................................................................. 10
N. OPENING OF BIDS .............................................................................................................................................. 10
O. EVALUATION OF BIDS ........................................................................................................................................ 10
P. BASIS OF AWARD ............................................................................................................................................... 10
Q. PERFORMANCE AND PAYMENT BOND AND INSURANCE ............................................................................. 10
R. PROTESTS ........................................................................................................................................................... 11
S. LICENSING ........................................................................................................................................................... 11
T. AWARD OF CONTRACT, CANCELLATION, OR REJECTION OF BIDS ............................................................ 11
U. ALTERNATES ....................................................................................................................................................... 12
IV. BID AND EXECUTION DOCUMENTS ....................................................................................................................... 13
A. CONTRACTOR'S BID ........................................................................................................................................... 13
B. BID FORM - SHERMAN PARK BRANCH LIBRARY - REPAIRS & RENOVATIONS ......................................... 14
C. LIST OF ALLOWANCES ....................................................................................................................................... 16
Date of Issue: June 30, 2026 Page 2 of 44
PBC: C1632_Sherman Park Branch Library - Repairs and Renovations_Book 1_Instructions to Bidders

PUBLIC BUILDING COMMISSION OF CHICAGO
D. ALTERNATES ....................................................................................................................................................... 16
E. ACCEPTANCE OF THE BID................................................................................................................................. 17
V. BID SUPPORT DOCUMENTS .................................................................................................................................... 18
A. BASIS OF AWARD (AWARD CRITERIA FIGURE) .............................................................................................. 18
VI. ADDITIONAL DOCUMENTS TO BE EXECUTED ...................................................................................................... 22
Affidavit of Non-collusion ........................................................................................................................................... 22
SCHEDULE B - Joint Venture Affidavit (1 of 3) ......................................................................................................... 23
SCHEDULE C - Letter of Intent from MBE/WBE (1 of 2) .......................................................................................... 26
SCHEDULE E - Request for Waiver from MBE/WBE Participation .......................................................................... 30
Disclosure of Retained Parties .................................................................................................................................. 31
Performance and Payment Bond .............................................................................................................................. 33
Bond Approval ........................................................................................................................................................... 36
DOCUMENT SUBMITTAL CHECKLIST ............................................................................................................................. 37
EXHIBIT #1 COOK COUNTY PREVAILING WAGE RATES - EFFECTIVE MAY 21, 2026 .............................................. 38
EXHIBIT #2 INSURANCE REQUIREMENTS ..................................................................................................................... 39
EXHIBIT #3 PROJECT COMMUNITY AREA MAP ............................................................................................................. 43
EXHIBIT #4 ASSIST AGENCIES ........................................................................................................................................ 44
Date of Issue: June 30, 2026 Page 3 of 44
PBC: C1632_Sherman Park Branch Library - Repairs and Renovations_Book 1_Instructions to Bidders

I. INTRODUCTION
Thank you for your interest in bidding on this project, which is being undertaken by the Public Building Commission of Chicago.
The Public Building Commission of Chicago (hereafter, the PBC, or Commission) is a municipal corporation with a statutory
mandate to procure and award contracts for the construction of public buildings in the City of Chicago, and to oversee the
construction of those public buildings until they are turned over to the user agency that will own and operate each new facility.
This is the first page of text of Book 1, which along with Book 2, Book 3, and the project drawings, comprise the PBC's
construction contract. The balance of this Book 1 provides a brief description of the project, instructions for completing and
submitting your bid, the bid pages, and the forms which must accompany your bid. Book 2 is the Standard Terms and
Conditions of the contract. Book 3 is the Technical Specifications for the work to be performed on this project. The architect
or engineer for the project will provide the drawings and other documents that may be necessary for you to bid on and/or
perform the work. Each of the Books, along with the drawings and any other documents prepared by the architect or engineer,
are Contract Documents. Collectively, the Contract Documents comprise the Contract. The Contract Documents are defined
in Section 1 of Book 2, Standard Terms and Conditions.
II. PROJECT INFORMATION
A. General Information
1. Bids will be received by the Public Building Commission of Chicago for the following Project in accordance with the
Contract Documents set forth below:
CONTRACT NO. C1630
CHICAGO DEPARTMENT OF FLEET & FACILITY MANAGEMENT ('2FM')
SHERMAN PARK BRANCH LIBRARY - REPAIRS AND RENOVATIONS
5440 S. RACINE AVENUE
CHICAGO, IL 60609
PBC PROJECT #08325
2. General Description of Scope of Work:
The Project includes building renovations to an existing facility including but not limited to: Exterior scope for roof
repairs and replacement, facade selective tuck-pointing, exterior signage, exit stair well enclosures, ADA flatwork,
and associated site improvements. Interior scope for ADA signage, ceiling and wall repairs, restroom upgrades,
new staff lounge, new exterior doors/frame/hardware, new circulation desk, new BAS system, new mechanical
system, and new folding operable partition.
Contractor will be required to prepare a Phasing and Logistics Plan within 30 days of issuance of the Notice to
Proceed (NTP) for review and approval, prior to the mobilization and commencement of any Work.
Contractor shall provide critical submittals, including mechanical equipment (RTUs and BAS) and operable partition
within sixty (60) days of issuance of the NTP. Contractor shall be responsible for obtaining any required CPD access
permits.
3. Construction Budget for Base Work Only: $2,500,000.00 to $2,600,000.00 (excluding Allowances and
Commission's Contract Contingency Funds).
4. User Agency: City of Chicago - Department of Fleet and Facility Management (2FM) and Chicago Public Library
(CPL)
5. Project is located in Ward: 20
6. For purposes of the community hiring requirement, "Project Community Residents" shall mean persons domiciled
within the Project Community Areas as designated on "Exhibit# 3 Project Community Area Map."
7. Requests for Information: Bidders are to submit requests for information, in writing, via email to the attention of Ms.
Dee Taylor, PBC Contract Officer at: dee.taylor@cityofchicago.org.
8. Contract Documents Availability: Documents are available at: Springer Blueprint, 10640 S. Western, Chicago,
Illinois 60643. Contact name: David Drenner Telephone number: (773) 238-6340 or Email:
springerblueprint@springerblueprint.com.
Planroom: www.springerplanroom.com
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PBC: C1632_Sherman Park Branch Library - Repairs and Renovations_Book 1_Instructions to Bidders

9. Pre-Bid Meeting Date, Time, and Location: Thursday, July 16, 2026, at 11:00a.m. via ZOOM virtual meeting
platform. For meeting details, refer to Section II.A.20.
10. Technical Review Meeting Date, Time, and Location: Thursday, July 16, 2026, at 11:30a.m. via ZOOM virtual
meeting platform. For meeting details, refer to Section II.A.20.
11. Site Visit Meeting Date, Time, and Location: None Scheduled
Bidders shall be responsible for inspecting the Site to become familiar with the conditions relating to the Work to be
performed, the facilities involved, and the site logistics required in the successful performance of this Contract.
Failure of the Bidders to visit the Site shall not relieve or alter the Bidder's responsibility for completing the Work as
required by the Contract Documents.
*NOTES REGARDING MEETINGS:
a. Meetings referenced in Items #9, 10, and 11 above are NOT mandatory.
b. Subcontractors and Suppliers are encouraged to attend the meetings.
c. Proper PPE must be worn at all times on the site.
12. Bid Due Date and Public Bid Opening Date, Time, and Location: Bids Due: Bids are due Tuesday, August 4,
2026 at 11:00a.m. and a Public Bid Opening will be held immediately following receipt of bids. The Public Bid
Opening will be live streamed on the PBC's YouTube channel:
https://www.youtube.com/@publicbuildingcommissionof8045
13. Amount of Bid Deposit: 5% amount of bid
14. Document Deposit: N/A
15. Cost for Additional Documents (per set): At the Contractor's own expense.
16. MBE/WBE Contract Goals: 26% MBE/WBE, in aggregate
17. Source of Funding: City of Chicago - Department of Fleet and Facility Management (2FM)
and Chicago Public Library (CPL)
18. Pre-Award Meeting Date, Time, and Location: A Pre-Award is tentatively scheduled for Thursday, August 6,
2026, at 10:30a.m. via Teams virtual meeting platform. Meeting details will be issued by the Contract Officer to the
Lowest Apparent Bidder.
For the Pre-Award Meeting, the Lowest Responsive and Responsible Bidder shall be required to:
a. Have, at minimum, the Project Executive, Project Manager (if known), and Cost Estimator in attendance at the
meeting
b. Invite principals of all MBE/WBE Subcontractors listed on Schedule D
c. Provide and be prepared to discuss the Schedule of Values for the project
d. Provide a list of Pre-Award meeting attendees in advance of the meeting
19. Notice of Award is anticipated to be issued following August 2026 PBC Board of Commissioners Meeting. The
successful General Contractor will be required to return a compliant Certificate of Insurance and Payment and
Performance Bond within seven (7) days of the issuance of the Notice of Award.
20. Meetings referenced in Items #9 and #10 above will be hosted on ZOOM virtual meeting platform. To join,
click on the link or call the number below:
Meeting Link: Sherman Park Branch Library - Repairs and Renovations
Meeting Phone Number: 312-626-6799 US (Chicago)
Meeting ID: 811 5208 0622
Meeting Passcode: None required
B. Mandatory Project Specific Contractor Staffing Requirements
The Contractor shall assign a Project Manager and/or a Superintendent to the Project effective as of the date of Notice
to Proceed and effective until Final Acceptance. The Project Manager and/or Superintendent must be at the Project Site
full time from the date of commencement of construction activities through Final Completion and Acceptance of the Work
(including the completion of all Punch List Work.) Project Manager and Superintendent can be same individual.
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PBC: C1632_Sherman Park Branch Library - Repairs and Renovations_Book 1_Instructions to Bidders

C. Scheduling Software Requirements
The Contractor shall utilize Primavera P6 Scheduling Software or other format approved by the Commission.
D. Online Collaboration and Documentation Management System Requirements
The Contractor shall use PBC's designated On-line Collaboration and Document Management system to track the Work,
manage the Project, and follow the Commission's procedures for electronic submission and receipt of documents as
directed by the Commission Representative.
E. Time of Completion
Substantial Completion must be achieved no later than October 1, 2027. Schedule Milestones must be completed as
follows:
Milestone Descriptions Milestone Dates
Milestone #1: Pre-Construction, Critical Submittals, Department of Buildings 11/30/2026
Permit, Chicago Park District Access Permit Approval, etc.
Work may not commence sooner than September 1, 2026
Duration: August 11, 2026 to November 30, 2026
Substantial Completion: Onsite Mobilization, Site Control, Renovation Work and 10/29/2027
Associated Site Development
Work may not commence sooner than December 1, 2026
Duration: December 1, 2026 to October 29, 2027
Milestone #2 - Landscaping 10/29/2027
Work may not commence sooner than October 1, 2027
Duration: October 1, 2027 to October 29, 2027
F. Commission's Contract Contingency
1. The Commission's Contract Contingency for this Project is: $133,000.00
2. The Commission has established a Contract Contingency for the exclusive use of the Commission, at the
Commission's sole discretion. The Commission's Contract Contingency sum shall be included as an allowance in
the Base Bid. In the event that any or all of the Commission's Contract Contingency remains unused at the
completion of the Work, the Commission will issue a deductive Change Order so that any such unused portion of
the Commission's Contract Contingency shall remain with the PBC.
G. Copies of Drawings and Specifications
The Contractor is responsible for obtaining copies of Drawings and Specifications at its own cost.
H. Liquidated Damages
1. The Contractor agrees that the Work must be executed regularly and diligently to ensure completion within the time
specified in Paragraph E above. The Contractor and the Commission understand and agree that the time for the
completion of the Work described herein is reasonable time. If the Contractor neglects, fails or refuses to complete
the Work within the time specified, or any proper extension granted by the Commission, then the Contractor and its
surety do hereby agree to pay to the Commission the amount of $1,500.00 per day for failure to achieve Substantial
Completion by the specified date, and $500.00 per day for failure to achieve each of the milestone dates. Failing
to complete the work according to the time stipulated above will result in breach of contract and will result in
Liquidated Damages being assessed each and every Day after the time stipulated in the Contract for completing
the Work.
2. The Commission may recover liquidated damages by deducting the amount out of any monies due or that may
become due the Contractor. Liquidated damages, if any, will be calculated on completion of the Work and
submission of the Contractor's final pay request.
3. Substantial Completion of the Work is defined in Book 2, Section 1.01.37.
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PBC: C1632_Sherman Park Branch Library - Repairs and Renovations_Book 1_Instructions to Bidders

I. Prevailing Wage Rates
1. Not less than the prevailing rate of wages as determined by the Illinois Department of Labor shall be paid to all
laborers, workers and mechanics performing work under this contract. Prevailing wage rates in effect at the time of
issuance of these Contract Documents are attached to Book 1 as Exhibit 1. One resource for determining the
current prevailing wage rate is the Internet site https://www.labor.illinois.gov maintained by the State of Illinois
Department of Labor.
III. INSTRUCTIONS FOR BIDDERS
A. Examination of Documents By Bidder
The Bidder shall, before submitting its bid, carefully examine all Contract Documents, including but not limited to, the
Project Information, Instructions to Bidders, and Execution Documents (Book 1); Standard Terms and Conditions (Book
2); Technical Specifications (Book 3); plans; drawings; Addenda (if any); and bonds. The Bidder will be responsible for
all errors in its bid resulting from failure or neglect to comply with these instructions.
The PBC requests that all questions related to this solicitation be submitted in writing via email to the attention of Dee
Taylor at dee.taylor@cityofchicago.org no later than Tuesday, July 28, 2026.
B. Interpretations of Addenda
The Commission will not furnish oral interpretations of Contract Documents, before or subsequent to the award of a
contract. If an interpretation is desired by a prospective Bidder, the interpretation should be requested in a letter
addressed to the PBC, ATTN: Dee Taylor, Contract Officer or via email to: dee.taylor@cityofchicago.org.
Every interpretation or revision will be in the form of an addendum to the Contract Documents and, when issued, will be
on file in the office of the Commission and available on PBC's website at: https://www.pbcchicago.com. It shall be the
Bidder's responsibility to inquire as to the addenda issued. All such addenda shall become part of the Contract and
attached thereto. The Bidder's failure to acknowledge in writing any issued addenda on the Contractor's Bid page,
Section IV. A. (Bid and Execution Documents-Contractor's Bid), shall result in the Commission finding the bid non-
responsive and rejecting the bid. The Commission shall not allow any Bidder to acknowledge any such addenda, in
writing or orally, after Bidder has submitted its bid to the Commission.
C. Pre-Qualification of Bidders
{INTENTIONALLY OMMITTED}
D. Evidence of Continuing Qualifications of Bidder
1. The Commission reserves the right to refuse to award a Contract to any person, firm, or corporation that is in arrears
or is in default to the Commission upon any debt or contract, or that is a defaulter, as surety or otherwise, upon any
obligation to the Commission, or had failed to perform faithfully any previous contract with the Commission, or any
of the User Agencies on whose behalf the PBC constructs public buildings.
2. The Bidder, if requested, must present within a reasonable time, as determined by the Commission, evidence
satisfactory to the Commission of performance ability and possession of necessary facilities, pecuniary resources,
and adequate insurance to comply with the terms of these specifications and Contract Documents.
3. The Bidder must provide the following item(s) with your Bid Submission:
a. Copy of current Contractor's General Contractor License.
Failure to submit these items may deem the Bid unresponsive. Licenses may be that of the Prime, Joint
Venture Partner (if any), and/or Sub-Contractor performing the work.
E. Preparation of Bid
1. A fully searchable .pdf of Project Information, Instructions, and Execution Documents (Book 1) shall be prepared
with original signatures and notarizations wherever required.
2. All bids must be prepared on forms supplied by the Commission and shall be subject to all requirements of the
Contract Documents. Unless otherwise stated, all blank spaces on the bid page or pages, applicable to the subject
specification, should be correctly filled in. All bids must be regular in every respect and no interlineations, excisions
or special conditions shall be made by the Bidder.
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3. The Bidder's name, address, telephone and fax number should be clearly written on the front cover of each of the
copies of Book 1 submitted.
4. When required by the Contract Documents, the Bidder may attach supporting documentation or additional
information to the back of the form to which it refers.
5. The Commission may consider as irregular, and at its option reject, any bid on which there is an alteration of or
departure from the bid form hereto attached.
6. The Bid Documents shall include the following:
a. Contractor's Bid Form
b. Bid Guarantee (Bond)
c. Acceptance of the Bid
d. Basis of Award (Award Criteria)
e. Affidavit of Non-collusion
f. Schedule B - Joint Venture Affidavit with supporting documentation (if applicable)
g. Schedule C - Letter of Intent from MBE/WBE
h. Schedule D - Affidavit of General Contractor Regarding MBE/WBE Participation
i. Schedule E - Request for Waiver from MBE/WBE Participation (if applicable)
j. Proof of ability to Provide Payment and Performance Bond
k. Proof of ability to Provide Insurance
l. General Contractors License
7. The Apparent Low Bidder is required to submit a fully executed Disclosure of Retained Parties within five (5) days
after bid opening.
F. Bid Deposit
1. The Bid must be accompanied by a "Bid Deposit" in the amount set forth in Part II.A. "General Project Information"
to ensure:
a. Non-withdrawal of the bid after date and time of opening.
b. The furnishing of the Performance and Payment Bond and evidence of the required insurance coverage by the
successful Bidder as required by the Contract Documents.
2. The guarantee shall be made by bid bond, certified check or cashier's check payable to the order of the Public
Building Commission of Chicago. No bid will be considered unless it is accompanied by the required guarantee.
Cash deposits will not be accepted.
3. The bid bonds, certified checks, or cashier's checks of unsuccessful Bidders will be returned as soon as practicable
after the opening of the bids; however, the deposits of the three (3) lowest Bidders shall be retained until the
Commission awards the Contract to one of them, or for any reason rejects all bids.
G. Bidder's Execution of Bid
1. Bids must be submitted with original signatures in the space provided on the appropriate Part IV.G. "Acceptance of
the Bid." Bids not properly signed shall be rejected.
2. If Bidder is a corporation, the President and Secretary must execute the bid. In the event that this bid is executed
by other than the President, attach hereto a certified copy of that section of the Corporate By-Laws or other
authorization by the Corporation that permits the person to execute the offer for said corporation.
3. If Bidder is a partnership, all partners must execute the bid, unless one partner has been authorized to sign for the
partnership, in which case, evidence of such authority satisfactory to the Commission must be submitted.
4. If Bidder is a sole proprietorship, the sole proprietor must execute the bid.
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5. A "Partnership," "Joint Venture," or "Sole Proprietorship" operating under an Assumed Name must be registered
with the Illinois county in which it is located, as provided in 805 ILCS 405 (1992).
H. Affidavit of Non-Collusion
Each Bidder shall fully execute an affidavit, in the form provided, to the effect that the Bidder has not colluded with any
other person, firm, or corporation in regard to any bid submitted. Such affidavit shall be attached to the bid.
I. MBE and WBE Commitments
Contract specific goals for MBE and WBE participation is a minimum of 26% MBE/WBE, in aggregate.
Each Bidder, which is a MBE/Non-MBE joint venture, shall submit with its Bid a completed Schedule D-Affidavit of
General Contractor regarding M/WBE Participation and Schedule B- Affidavit of Joint Venture (if applicable) as found in
Book 2 Section 23.05a (2, 3, 4) describing the extent to which Minority Business Enterprise (MBE) and Women Business
Enterprise (WBE) firms will participate in the Contract.
The apparent low bidder must provide complete Schedule C- Letter of Intent from M/WBE to Perform as a Subcontractor,
Subconsultant, or Material Supplier, including current certification letter for each MBE and WBE firm included in its bid,
within 5 Days of the date set for bid opening.
Please refer to Exhibit 4 - Assist Agencies. Assist Agencies are comprised of chambers of commerce and not-for-profit
agencies that represent the interest of small, minority- and/or women-owned businesses.
J. Local Business Subcontracting Participation and Community Hiring
In order to ensure that local businesses that provide subcontracting work to General Contractors on Commission projects
and residents of the project communities are provided with the opportunity to benefit from Commission contracts, the
Commission requires the following:
2. Local Subcontracting Requirement
a. General Contractors that are Local Businesses (as defined below) are required to award 25% of the Work
under their contract with the Commission to subcontractors that are Local Businesses.
b. General Contractors that are not Local Businesses are required to award 35% of the Work under their contract
with the Commission to subcontractors that are Local Businesses.
c. A Local Business is one that: 1) owns or leases a functioning business office and/or operations facilities within
the City of Chicago (for City-funded projects) or the County of Cook (for Non-City-funded projects); 2) is
registered and licensed to do business in the City of Chicago (for City-funded projects) or the County of Cook
(for Non-City-funded projects); 3) employs City of Chicago residents (for City-funded projects) or Cook County
residents (for Non-City-funded projects); and 4) is subject to City of Chicago taxes (for City-funded projects) or
Cook County taxes (for Non-City-funded projects). In the event that the Commission performs a project for a
unit of local government that operates in multiple municipalities, such as the Metropolitan Water Reclamation
District, "Local Business" shall be defined in the bid documents for that project. The source of funding for the
project is identified in Section II.A.18 above.
3. Community Hiring Requirement. At least 7.5% of the project labor must be performed by "Project Community
Residents" as defined in Section II.A.6 and included on the "Project Community Area Map" in Exhibit #3. The
aggregate hours of Work to be performed by the Contractor and Subcontractors under this Contract may be
complied through residents who are trade or non-trade workers. These positions may include but are not limited to
trade workers, field engineer, superintendent, project manager, security, data entry clerks, schedulers, traffic
monitoring personnel, and site administrative support staff. In order to comply with the Community Hiring
requirement, the Contractor must hold a minimum of (2) application intake sessions in the designated Project
Community as depicted on Exhibit (3) and compile an applicant database.
4. {INTENTIONALLY OMITTED}
K. Disclosure of Retained Parties
The apparent low Bidder shall submit a fully-executed Disclosure of Retained Parties pursuant to the instructions on the
document within five (5) days of receipt of notice to provide such Disclosure.
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L. Submission of Bid
1. One (1) complete copy of all bid documents, including Bid Deposit in the amount listed in Section II. General Project
Information, and with original signatures (signed in blue ink or Digital Signature), shall be submitted electronically,
in a single searchable .pdf via email to: pbc-procurement@cityofchicago.org and dee.taylor@cityofchicago.org.
2. Bidders who are unable to submit their bids electronically may request instructions for submitting a "hard copy" of
their bid in writing to Dee Taylor, Contract Officer at dee.taylor@cityofchicago.org.
3. Bids received prior to the advertised hour of opening will be securely kept by the Commission.
4. Written modifications of bids will be considered only if received prior to the time stated for receipt of Bids. Such
modifications must be submitted in a sealed envelope and marked in the same manner as a bid. IN ADDITION, the
envelope must state "BID MODIFICATIONS TO SEALED BID" on the lower left-hand corner of the envelope in
which the bid modification is enclosed, so that the modification will be recognized to prevent its being opened prior
to scheduled public opening of bids. Telephonic or oral modifications will not be considered. Bidders are cautioned
that modifications which are not explicit, and which are in any sense subject to misinterpretation shall make the bid
so modified or amended subject to rejection.
M. Withdrawal of Bids before Bid Opening
Any Bidder may withdraw its bid by letter, e-mail request, or by personally securing, with proper identification, the
submitted bid at any time prior to the time fixed for opening of bids. A telephonic request to withdraw a bid will not be
considered.
N. Opening of Bids
At the time and place fixed for the opening of bids, the Commission will cause to be opened and publicly read aloud
every bid received within the time set for receiving bids irrespective of any irregularities therein. Bidders and other
persons or representatives properly interested may be present (virtually).
O. Evaluation of Bids
1. The Commission reserves the right to check all calculations and to correct all extensions in case of error in order to
determine the correct amount of the Total Base Bid and/or the total amount of any other schedule required.
2. Along with reviewing the calculations of each bid, the Commission will evaluate each Bidder's responsiveness to all
Bid requirements and responsibility.
3. The Commission may require that the Apparent Low Bidder and any other bidder submit a breakdown of their bids
by CSI Division or other appropriate basis. The Commission may also require the Apparent Low Bidder, or any
other bidder, to attend a pre-award meeting to review their bids in detail.
P. Basis of Award
1. Award will be made to the responsible Bidder submitting the Lowest Award Criteria Figure (Line 6 of the Bid Form)
and otherwise responsive to all the requirements of the Contract Documents as determined by the Commission.
2. Firms are required to fill out the entire BID FORM to be considered responsive.
Q. Performance and Payment Bond and Insurance
1. Each Bidder shall furnish proof of its ability to provide the bonds and insurance required by the Contract with its bid.
With respect to the payment and performance bonds, a letter from the Bidder's surety affirming the surety's
willingness to provide the Bidder's bonds is sufficient. With respect to the insurance, either a letter from the Bidder's
insurer, or a certificate showing that the Bidder currently possesses the required coverage, is sufficient.
2. The Contractor must provide and maintain at Contractor's own expense, the minimum insurance coverage and
requirements specified in the attached Exhibit 2, insuring all operations related to the Contract. The insurance must
remain in effect from the date of the Notice to Proceed until Substantial Completion of the project, during completion
of Punch List, as well as any time the Contractor or its Subcontractors return to perform additional work regarding
warranties or for any other purpose, unless otherwise noted in the requirements.
3. Upon approval by the Commission to award, and within seven (7) days after being given notice, the successful
Bidder must execute and deliver to the Commission the Performance and Payment Bond in the form included in the
Contract Documents, and evidence of the required insurance coverage.
Date of Issue: June 30, 2026 Page 10 of 44
PBC: C1632_Sherman Park Branch Library - Repairs and Renovations_Book 1_Instructions to Bidders