Property Maintenance Services

City of Maryland Heights
Request for Bids
PROPERTY MAINTENANCE SERVICES
Maryland Heights Government Center
11911 Dorsett Road
Maryland Heights, MO
63043
(314) 291-6550
BID #2026-005
Closing Date: April 17, 2026 @ 3:00 PM

PROPERTY MAINTENANCE SERVICES
INTRODUCTION
A. General Information
The City of Maryland Heights Department of Community Development identifies residential and
commercial properties with maintenance issues that violate the Property Maintenance Code. Once the
property owner, occupant and/or agent are notified, the violations in most cases are rectified. In the
case of tall grass, when violations are not rectified, the City mows the property. In rare instances,
property maintenance violations go beyond what the City can handle. Such violations include
excessive vegetation and brush, dead limbs, and dead trees.
The successful respondent will be called on an "as needed" basis to act on behalf of the City in
performing the work outlined in the Scope of Work, primarily during the summer and fall seasons, but
possibly at other times of the year.
The successful bidder will be awarded a three (3) year contract in substantially the form attached
hereto as Exhibit 1. All prices will remain as bid during the term of the contract.
The successful bidder will be required to execute the contract in substantially the form of Exhibit 1,
including all attachments certifying work authorization and lawful presence requirements.
Please contact Michael Zeek, Director of Community Development at mzeek@marylandheights.com
or 314-738-2232 for more information if needed.
B. Scope of Work
Activities may include, but not be limited to:
* Cutting vegetation in excess of twelve (12) inches in height
* Removal and proper disposal of brush, accumulated leaves, and dead limbs
* Removal and proper disposal of dead trees
Once a request has been made, work must commence for that request within 72 hours. All work shall
be documented by the firm by taking and providing before and after photos.
All disposals must be in conformance with State and County requirements as well as the Solid
Waste requirements as stated in Chapter 22 of the Maryland Heights Municipal Code.
While the majority of the work for the services will not require payment of prevailing wage, if applicable
to any work undertaken, the successful bidder shall be responsible for complying with applicable State
provisions concerning the payment of prevailing wages as determined by the Department of Labor and
Industrial Relations of the State of Missouri on public works projects for such applicable work.
If applicable to any work undertaken as part of the services, the successful bidder shall require all on-site
employees to complete a ten-hour Occupational Safety and Health Administration (OSHA) construction
safety program provided by the contractor which includes a course in construction safety and health
approved by OSHA or a similar program approved by MoDOLIR which is at least as stringent as an
approved OSHA program, as required under Subsection 292.675.2 RSMo. All employees are required
to complete the program within sixty days of beginning the applicable work under the City contract.
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SUBMISSION REQUIREMENTS
Using the attached Bid Submission Form, the bid must, at a minimum, include the following:
* The firm's name and location of the office providing the services under the contract,
telephone number and e-mail address.
* Description of the firm's experience in providing the services requested.
* List of references of at least three (3) clients for which services have been provided which are
similar to those in Scope of Work of this document. References should include client name,
address, telephone number and email address for the contact person in each organization.
* Fees should be submitted on the Bid Submission Form, or similar form, provided in this
document, divided by category of service.
* Bid Submission Form shall include a signature of a representative of the firm with
acknowledgement that such individual is authorized to bind the firm contractually.
SELECTION CRITERIA
All bids will be reviewed to determine compliance with requirements of the request for bids. Primary
factors in the evaluation include, but will not necessarily be limited to:
* Firm's demonstrated experience in providing services listed in the Scope of Work.
* Firm's past record of performance, if any, with respect to quality of work and ability to meet
stated timelines.
* The quality, conciseness, and completeness of the bid.
* Proposed fees.
SUBMISSION OF BID AND OTHER RELATED INFORMATION
Responses should be in .PDF format and submitted electronically. The deadline for submission is 3:00
P.M. Central Time (Daylight Savings) on April 17, 2026.
All responses should be delivered by the stated deadline electronically to:
Michael Zeek, Director of Community Development at: mzeek@marylandheights.com
Reference Bid #2026-005
A bid may be withdrawn any time prior to the deadline by written notification. The bid may be
resubmitted with any modifications, prior to the deadline.
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The City reserves the right to accept or reject any and all bids or to choose no firm.
The City intends to award a contract based on the bid that, in the City's sole discretion, is the
lowest and most responsive bid that best meets the interests and requirements of the City. For
all bids timely received, the City reserves the right in the City's sole discretion to reject any and
all bids, to waive technicalities or deficiencies in any or all bids, to negotiate with any or all
bidders or others for more favorable terms or prices, and to award a contract to other than the
bidder submitting the lowest cost bid, with or without negotiation. The City reserves the right not
to open a sole bid.
The successful bidder shall be required within five (5) calendar days of receipt of written
notification of award from the City, to execute the contract, in substantially the form of Exhibit 1,
and to furnish certificates of insurance with the City named as an additional insured in
compliance with the requirements herein or as awarded by the City.
The successful firm will be required to meet standard City insurance requirements for
Commercial General Liability, Commercial Auto Liability, and Workers Compensation. All
insurance coverage must be written by companies that are licensed or approved by the State of
Missouri. The City shall be named as additional insured and certificates of insurance shall be
submitted prior to commencing work. The firm shall meet all insurance requirements outlined in
the attached contract document.
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BID SUBMISSION FORM
Note: Failure to provide the information requested on this form may be cause for rejection of your
proposal on the grounds of non-responsiveness.
Business Name:
Federal Tax ID Number:
Contact Person:
Address:
City: State: Zip:
Telephone: E-Mail:
Years firm in business: ______
Firm operates as: Individually owned company Partnership LLC Corporation
PRICE PER HOUR
WORK PROPOSED COSTS
Cutting vegetation $ /hour
Removal and disposal of brush, leaves, dead $ /hour
limbs, etc.
+ disposal fees
Removal and disposal of dead trees $ /hour
+ disposal fees
List all deviations from specifications or requirements:
________________________________________________________________________________________
________________________________________________________________________________________
________________________________________________________________________________________
________________________________________________________________________________________

List three references receiving similar services:
Firm 1:
Contact Person:
Address:
City: State: Zip:
Telephone: E-Mail:
Firm 2:
Contact Person:
Address:
City: State: Zip:
Telephone: E-Mail:
Firm 3:
Contact Person:
Address:
City: State: Zip:
Telephone: E-Mail:
I, _________________________, representing the bidder in an official capacity understand that the
information furnished to the City of Maryland Heights is true and correct and any misinformation may result
in the cancellation of a contract award. I have reviewed this bid packet and understand the services to be
provided and agree that by submitting a bid, I will execute the City's form contract contained in this bid
packet and will perform the Services at the City's specifications for the rates specified in my bid proposal. I
also understand that this bid will become an open record after bid opening, that the City has sole discretion
to reject or accept any or all portions of the bid, and that I submit my bid at my sole cost and risk.
Signature Date
Print Name and Title Phone Number

EXHIBIT 1
CITY OF MARYLAND HEIGHTS, MISSOURI
PROFESSIONAL SERVICES CONTRACT
THIS AGREEMENT, hereinafter referred to as the "Agreement" or "Contract", made and effective as of ______ ___, 20__, by
and between the City of Maryland Heights, a Missouri municipal corporation, hereinafter referred to as "City", and
________________, located at ____________________, hereinafter referred to as "Consultant" or "Contractor."
WITNESSETH: That the parties hereto, for the considerations hereinafter set forth, agree as follows:
I. SCOPE OF SERVICES
Consultant services are necessary for the following Project of City: MOWING, BRUSH REMOVAL, TREE REMOVAL.
Except as expressly specified herein, Consultant hereby agrees to provide all of the supervision, labor, technical services,
facilities, materials, tools, equipment, and apparatus, and to perform all the services and do all the things necessary for the
proper completion of the consultant services which are particularly described as follows (and as more fully set forth in the
attached Exhibit A attached hereto and incorporated herein):
On-call, as-needed property maintenance services on specified properties throughout the City of Maryland Heights
primarily during the summer and fall seasons, but possibly at other times of the year. Such work includes but is not limited
to:
* Cutting vegetation in excess of twelve (12) inches in height.
* Removal and proper disposal of brush, accumulated leaves, and dead limbs.
* Removal and proper disposal of dead trees.
The above services (hereinafter referred to as the Work) shall be provided by the Consultant in accordance with all the
provisions of this Contract and attached City of Maryland Heights General Conditions for the Work and Project that are
incorporated herein by reference, and which terms shall prevail over any conflicting terms that may otherwise be adopted herein
as part of any attachment or exhibit. Consultant shall perform the Work to the highest standard of the industry and provide the
City warranties for any equipment in accordance with this Contract and applicable law including the Uniform Commercial Code
Standards.
II. COMPENSATION
A. Basic Compensation. The City hereby agrees to pay the Consultant, as full compensation for the complete and
satisfactory performance of the contract, and all expenses and costs related thereto:
[ ] a sum not to exceed __________________.
or (if above box is not checked):
[ ] such amount as is set forth on an attached Exhibit A. (the "Contract Sum")
B. Additional Compensation. Any cost not specifically allowed the Consultant pursuant to this paragraph B dealing
with additional compensation is included in Basic Compensation. If City directs in writing additional services not included in this
Agreement, Consultant shall be paid as follows:
III. TIME AND MANNER OF PAYMENTS
All invoices complete with necessary support documentation shall be submitted in triplicate to the City and payment shall be
made by City in a lump sum within thirty (30) days of receipt of an invoice received after satisfactory performance of the Work
for the fees, prices, rates or schedule of values set forth above and in accordance with Exhibit A. Final invoices shall be
submitted to the City for payment within thirty (30) days of the completion of the project.

IV. CONTRACT SCHEDULE
Time is of the essence for performance of the Work as specified in Exhibit A. The term of this Contract shall be three (3) years.
IN WITNESS WHEREOF, the parties hereto have signed this Agreement as of the effective date of Contract first above written.
__________________________________ CITY OF MARYLAND HEIGHTS, MISSOURI
By: _______________________________ By: _______________________________
Title: _____________________________ Title: _____________________________
Dated: ____________________________ Dated: ____________________________
Attest: _____________________________

CITY OF MARYLAND HEIGHTS
CONSULTANT/PROFESSIONAL SERVICES CONTRACT
GENERAL CONDITIONS
Independent Consultant. The Consultant shall be and operate as an independent Consultant in the performance of this Contract. The Consultant
shall have complete charge of the personnel engaged in the performance of the Work, and all persons employed by the Consultant shall be employees
of said Consultant and not employees of the City in any respect.
Compliance with Laws. The Consultant shall comply with all applicable City ordinances and other laws and regulations, Federal, State, and any
political subdivision thereof, including but not limited to: unemployment and workers' compensation, Title IV, occupational safety, environmental laws,
regulations, and protection, equal employment and affirmative action and wage and price laws (section 290.210 RSMo. et. seq.) insofar as applicable
to the performance of this Contract. If applicable to any Work undertaken as part of this Contract, Consultant and any subcontractor shall require all
on-site employees to complete the ten-hour training program required under 292.675.2 RSMo. such employees must hold documentation of prior
completion of the program and shall be subject to such penalties as provided in 292.675.4 RSMo. Consultant further agrees, to the extent applicable
to any Work undertaken as part of this Contract, to pay not less than the prevailing hourly wage of wages to all workers performing any such applicable
work under this Contract. The consultant will forfeit a penalty to the City of $100 per day for each worker that is paid less than the prevailing rate for
any work done under the Contract by the Consultant or subcontractor that required payment of prevailing wage under state law. In the event of a
conflict between laws, codes and regulations of various governmental entities having jurisdiction over the Work, the Consultant shall notify the City of
the nature and impact of such conflict. The City agrees to cooperate with the Consultant in an effort to resolve any such conflict. If a payment bond
per Section 107.170 RSMo. is required for any Services performed hereunder by Consultant, Consultant shall provide a payment bond to the City in
a form satisfactory to the City prior to the beginning such Services that require the payment bond.
Permits and licenses. Consultant will be responsible for securing all permits requested by St. Louis County, City of Maryland Heights, and other
applicable authorities. Contractor is solely responsible for compliance with applicable codes and standards. Contractor shall comply with all licensing
requirements of the City of Maryland Heights, St. Louis County, and State of Missouri.
Safety Precautions and Programs. The Consultant shall initiate, maintain, and supervise safety precautions and programs in connection with the
performance of the Work.
Safety of Persons and Property. The Consultant shall take all reasonable precautions for the safety of, and shall provide all reasonable protection
to prevent damage, injury, or loss to:
1. All employees on the Work and all other persons who may be affected thereby; and
2. Other property at the site or adjacent thereto, including trees, shrubs, lawns, walks, pavements, roadways, sprinkler systems,
structures, utilities, and other applicable property not designated for removal, relocation, or replacement in the course of construction.
Consultant shall comply with all applicable laws, ordinances, rules, regulations, and lawful orders of any public authority having jurisdiction over the
safety of persons or property to protect them from damage, injury, or loss. Consultant shall erect and maintain all reasonable safeguards for safety
and protection, including posting danger signs and other warnings against hazards, promulgating safety regulations, and notifying the City and users
of adjacent utilities. The Consultant shall provide signs, barrels, or any other safety devices which the City deems necessary for public safety. No
additional payment will be made and this work shall be considered incidental to the Contract. The City may place safety devices as it deems necessary
if the Consultant fails to provide the required items within 24 hours of notification. The amount owed to Consultant shall be reduced by the cost of
these devices. All damage or loss to any property caused in whole or in part by Consultant or anyone directly or indirectly employed by anyone for
whose acts they may be liable, shall be remedied by Consultant.
Service Limits. Consultant shall limit its operations to public properties and to only those areas specifically directed by the City.
Taxes. The City is exempt from federal excise tax and Missouri sales tax and the Consultant shall not charge the same to the City.
Attorney Fees' and Costs. The Consultant shall reimburse to the City any costs and attorneys' fees that the City may reasonably incur in pursuit of
any remedies at law or equity or enforcement of any rights established in this Agreement, which may result from the Consultant's breach of the
Agreement, the Consultant's failure to perform any obligation or requirement contained herein, or the City's enforcement of this Agreement.
Subcontracts. The Consultant shall not subcontract any of the Work to be performed by it hereunder without the express written consent of the City
Administrator. In addition, this Contract shall not be assigned by the Consultant.
Indemnification. To the fullest extent permitted by law, and notwithstanding anything contrary within this Contract, the Consultant agrees to defend
with counsel selected by the City, and indemnify and hold harmless the City, its officers, engineers, representatives, agents and employees from and
against any and all liabilities, damages, losses, claims or suits, including costs and attorneys' and expert fees, for or on account of any kind of injury
to person, bodily or otherwise, or death, or damage to or destruction of property, or any other circumstances, sustained by the City or others, arising
from negligent acts, errors, or omissions of the Consultant, the Work or services performed by Consultant hereunder, or breach of the Contract, and
including but not limited to the City's reliance on or use of the services or products provided by the Consultant under the terms of this Contract. The
Consultant shall not be liable for any loss or damage attributable to the sole negligence of the City. Nothing in this Agreement shall require or
authorize the City to indemnify Consultant nor waive the City's sovereign immunity, official immunity, or other applicable immunity. Consultant shall
be responsible for all damages to property caused by Consultant. To the extent required by law to enforce this provision, Consultant agrees that this
indemnification requires Consultant to obtain insurance in amounts specified herein and that Consultant has had the opportunity to recover the costs
of such insurance in the Compensation set forth in this Contract.
Insurance. Consultant shall maintain for its own benefit and shall furnish the City the certificates of insurance for workers' compensation, public

liability, and property damage, including automobile coverage in the amounts specified by the City in the request for proposals, if any, otherwise in
the amounts stated on Exhibit A, if any, but in no event less than the maximum amounts of liability set forth in Chapter 537.610 RSMo. applicable to
political subdivisions. The policies of insurance shall be in such form and shall be issued by such company or companies as may be satisfactory to
the City. In addition to the foregoing, the Consultant shall maintain Professional Liability "errors and omissions" insurance in the form for the coverages
satisfactory to City as indicated in the request for proposals, if any, otherwise as stated on attached Exhibit A, if any, but in no event less than the
maximum amounts of liability set forth in Chapter 537.610 RSMo. applicable to political subdivisions. Each such certificate shall show the City, and
such other governmental agencies as may be required by the City to be insured by underlying grant or contract relating to the Project, as an additional
insured, and shall bear an endorsement precluding cancellation of or change in coverage without at least thirty (30) days written notice to the City
and that nothing within such additional insured coverage is a purchase of insurance for the City for which it has sovereign, official, or other immunity
and such coverage is not a waiver of those immunities. Any self-insurance or deductible above $50,000.00 is not permitted. The City and Consultant
waive all rights against each other for damages caused by fire or other perils to the extent covered by Builder's Risk or any other property insurance,
except such rights as they may have to the proceeds of such insurance; provided that nothing herein shall be deemed to permit a cause of action
against the City for damages or be deemed a waiver of official immunity or the City's sovereign immunity or other immunities relative to any claim
against the City.
Nondisclosure. The Consultant agrees that it will not divulge to third parties without the written consent of the City any information obtained from or
through the City in connection with the performance of this Contract. Notwithstanding anything in any exhibit or attachment to the contrary, it is
understood that the City is subject to Chapter 610 RSMo. regarding the disclosure of public records and may be required to disclose records which
may be deemed confidential by Consultant but are nonetheless open records subject to disclosure under Chapter 610 RSMo., and Consultant
expressly agrees that City will not be in breach of this Contract for disclosure of any record, or portion thereof, including specifically this Contract,
when complying with the requirements of Chapter 610 RSMo., in the reasonable discretion of City's counsel.
Changes. No change in work or in this Contract shall be made except in writing executed by both parties prior to the change in work or terms being
performed.
Termination. The City shall have the right to terminate this Contract at any time for any reason by giving the Consultant written notice to such effect.
The City shall pay to the Consultant in full satisfaction and discharge of all amounts owing to the Consultant under this Contract an amount equal to
the cost of all Work performed by the Consultant up to such termination date, less all amounts previously paid to the Consultant on account of this
Contract Price. The Consultant shall submit to the City its statement for the aforesaid amount, in such reasonable detail as the City shall request,
within thirty (30) days after such date of termination. The City shall not be liable to the Consultant for any damages on account of such termination
for loss of anticipated future profits with respect to the remainder of the Work.
Multi-year contracts; Non-appropriation. Notwithstanding any provision herein to the contrary, the City is obligated only to make the payments set
forth in this Contract as may lawfully be made from funds budgeted and appropriated for that purpose during the City's then current fiscal year at the
discretion of the City. If no funds are appropriated or otherwise made legally available to make the required payments for this Contract during the
next occurring fiscal year (an "Event of Nonappropriation"), this Contract will terminate at the end of the then current fiscal year as if terminated
expressly. The failure or inability of the City to appropriate funds for this Contract in any subsequent fiscal year shall not be deemed a breach of this
Contract by any party. If applicable, this Contract may be annually renewed at each fiscal year by inclusion of specific appropriation for this Contract,
from year to year not to exceed the maximum renewal period or term as set forth in the Contract.
Accounting. During the period of this Contract, the Consultant shall maintain books of accounts of its expenses and charges in connection with this
Contract in accordance with generally accepted accounting principles and practices. The City shall at reasonable times have access to these books
and accounts to the extent required to verify all invoices submitted hereunder by the Consultant.
Other Consultants. The City reserves the right to employ other consultants in connection with the Work.
Request for Proposals. If the City issued a request for proposals in connection with the Work, such request for proposals and the proposal of the
Consultant in response thereto are incorporated herein by reference and made a part of this Contract. In case of any conflicts between the request
for proposals and the executed Consultant/Services Contract or proposal of the Consultant, the requirements of the City's Request for Proposal and
this executed Consultant/Professional Services Contract shall control and supersede unless a change thereto is specifically stated in this Contract
(including Exhibit A).
Records and Work Product. The Consultant shall provide the City with copies of all documents pertinent to the Work which shall include, without
limitation, reports, correspondence, meeting minutes, and originals of all deliverables. The City shall own all rights, title and interest, including without
limitations, all copyrights and intellectual property rights, to all documents and Work Product of the Consultant created in performance of or relating
to this Contract. Consultant agrees to take all steps reasonably requested by the City to evidence, maintain, and defend the City's ownership rights
in the Work Product.
Site Operations. Where appropriate, the City will arrange for right of entry to any property at the request of the Consultant for the purpose of
performing studies, tests and evaluations in connection with the Work. The City shall have access at all times to the Project for the purpose of
observation and inspection. The Contractor shall provide proper and adequate facilities for such access and observation. The Consultant at all times
shall keep the work site free from accumulation of waste materials or rubbish caused by his operations.
Correction of Work. The Consultant shall promptly correct all Work rejected by the City as defective or as failing to conform to the Contract
specifications and requirements, whether observed before or after substantial completion of the Work. The Consultant shall bear all cost of correcting