Property Maintenance Services

Location:	Missouri
Posted:	Mar 26, 2026
Due:	Apr 17, 2026
Agency:	City of Maryland Heights
Type of Government:	State & Local
Category:	J - Maintenance, Repair, and Rebuilding of Equipment S - Utilities and Training Services Z - Maintenance, Repair or Alteration of Real Property
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City of Maryland Heights

Request for Bids

PROPERTY MAINTENANCE SERVICES

Maryland Heights Government Center

11911 Dorsett Road

Maryland Heights, MO

63043

(314) 291-6550

BID #2026-005

Closing Date: April 17, 2026 @ 3:00 PM

PROPERTY MAINTENANCE SERVICES

INTRODUCTION

A. General Information

The City of Maryland Heights Department of Community Development identifies residential and

commercial properties with maintenance issues that violate the Property Maintenance Code. Once the

property owner, occupant and/or agent are notified, the violations in most cases are rectified. In the

case of tall grass, when violations are not rectified, the City mows the property. In rare instances,

property maintenance violations go beyond what the City can handle. Such violations include

excessive vegetation and brush, dead limbs, and dead trees.

The successful respondent will be called on an "as needed" basis to act on behalf of the City in

performing the work outlined in the Scope of Work, primarily during the summer and fall seasons, but

possibly at other times of the year.

The successful bidder will be awarded a three (3) year contract in substantially the form attached

hereto as Exhibit 1. All prices will remain as bid during the term of the contract.

The successful bidder will be required to execute the contract in substantially the form of Exhibit 1,

including all attachments certifying work authorization and lawful presence requirements.

Please contact Michael Zeek, Director of Community Development at mzeek@marylandheights.com

or 314-738-2232 for more information if needed.

B. Scope of Work

Activities may include, but not be limited to:

• Cutting vegetation in excess of twelve (12) inches in height

• Removal and proper disposal of brush, accumulated leaves, and dead limbs

• Removal and proper disposal of dead trees

Once a request has been made, work must commence for that request within 72 hours. All work shall

be documented by the firm by taking and providing before and after photos.

All disposals must be in conformance with State and County requirements as well as the Solid

Waste requirements as stated in Chapter 22 of the Maryland Heights Municipal Code.

While the majority of the work for the services will not require payment of prevailing wage, if applicable

to any work undertaken, the successful bidder shall be responsible for complying with applicable State

provisions concerning the payment of prevailing wages as determined by the Department of Labor and

Industrial Relations of the State of Missouri on public works projects for such applicable work.

If applicable to any work undertaken as part of the services, the successful bidder shall require all on-site

employees to complete a ten-hour Occupational Safety and Health Administration (OSHA) construction

safety program provided by the contractor which includes a course in construction safety and health

approved by OSHA or a similar program approved by MoDOLIR which is at least as stringent as an

approved OSHA program, as required under Subsection 292.675.2 RSMo. All employees are required

to complete the program within sixty days of beginning the applicable work under the City contract.

SUBMISSION REQUIREMENTS

Using the attached Bid Submission Form, the bid must, at a minimum, include the following:

• The firm’s name and location of the office providing the services under the contract,

telephone number and e-mail address.

• Description of the firm’s experience in providing the services requested.

• List of references of at least three (3) clients for which services have been provided which are

similar to those in Scope of Work of this document. References should include client name,

address, telephone number and email address for the contact person in each organization.

• Fees should be submitted on the Bid Submission Form, or similar form, provided in this

document, divided by category of service.

• Bid Submission Form shall include a signature of a representative of the firm with

acknowledgement that such individual is authorized to bind the firm contractually.

SELECTION CRITERIA

All bids will be reviewed to determine compliance with requirements of the request for bids. Primary

factors in the evaluation include, but will not necessarily be limited to:

• Firm’s demonstrated experience in providing services listed in the Scope of Work.

• Firm’s past record of performance, if any, with respect to quality of work and ability to meet

stated timelines.

• The quality, conciseness, and completeness of the bid.

• Proposed fees.

SUBMISSION OF BID AND OTHER RELATED INFORMATION

Responses should be in .PDF format and submitted electronically. The deadline for submission is 3:00

P.M. Central Time (Daylight Savings) on April 17, 2026.

All responses should be delivered by the stated deadline electronically to:

Michael Zeek, Director of Community Development at: mzeek@marylandheights.com

Reference Bid #2026-005

A bid may be withdrawn any time prior to the deadline by written notification. The bid may be

resubmitted with any modifications, prior to the deadline.

The City reserves the right to accept or reject any and all bids or to choose no firm.

The City intends to award a contract based on the bid that, in the City’s sole discretion, is the

lowest and most responsive bid that best meets the interests and requirements of the City. For

all bids timely received, the City reserves the right in the City’s sole discretion to reject any and

all bids, to waive technicalities or deficiencies in any or all bids, to negotiate with any or all

bidders or others for more favorable terms or prices, and to award a contract to other than the

bidder submitting the lowest cost bid, with or without negotiation. The City reserves the right not

to open a sole bid.

The successful bidder shall be required within five (5) calendar days of receipt of written

notification of award from the City, to execute the contract, in substantially the form of Exhibit 1,

and to furnish certificates of insurance with the City named as an additional insured in

compliance with the requirements herein or as awarded by the City.

The successful firm will be required to meet standard City insurance requirements for

Commercial General Liability, Commercial Auto Liability, and Workers Compensation. All

insurance coverage must be written by companies that are licensed or approved by the State of

Missouri. The City shall be named as additional insured and certificates of insurance shall be

submitted prior to commencing work. The firm shall meet all insurance requirements outlined in

the attached contract document.

BID SUBMISSION FORM

Note: Failure to provide the information requested on this form may be cause for rejection of your

proposal on the grounds of non-responsiveness.

Business Name:

Federal Tax ID Number:

Contact Person:

Address:

City:

Telephone:

State:

Years firm in business: ______

Firm operates as: Օ Individually owned company

Zip:

E-Mail:

Օ Partnership

Օ LLC

Օ Corporation

PRICE PER HOUR

WORK

PROPOSED COSTS

Cutting vegetation

/hour

Removal and disposal of brush, leaves, dead $

/hour

limbs, etc.

+ disposal fees

Removal and disposal of dead trees

/hour

+ disposal fees

List all deviations from specifications or requirements:

________________________________________________________________________________________

This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

Property Maintenance Services

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