2026 Curb Replacement

Project Specifications
2026 Curb Replacement Project
Town of Madison, Connecticut
September 17, 2026
Article
1. Project Identification
2. Intent of Project Specifications and Scope of Work
3. Bid Submission and Schedule
4. Conditions of the Work
5. Receipt and Opening of Bids
6. Effective Time Period of Bids
7. Withdrawal of Bids
8. Rejection of Bids
9. Errors in Bids
10. Approximate Quantities
11. Qualifications of Bidders
12. Taxes
13. Indemnification
14. Insurance
15. Award of Contract
16. Compliance with Laws, Regulations, Codes and Ordinances
17. Non-Discrimination and Equal Employment Opportunity
18. Contractor's Hours of Operation
Attachment: A
Bid Proposal Form
Attachment: B
List of Project References
Attachment: C
Curb Replacement List
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1. Project Identification
Project Name: 2026 Curb Replacement Project
Project Locations: Various Town Roads
Madison, Connecticut
Owner: Town of Madison, Connecticut
Address: Office of the First Selectwoman
Town Offices Building
8 Campus Drive
Madison, Connecticut 06443
2. Intent of Project Specifications and Scope of Work
A. Intent of Project Specifications
The Town of Madison is seeking qualified bidders to replace bituminous concrete curb that is
missing or damaged by winter snow removal operations, backfill the new curb and restore the
grass shoulder in accordance with the Scope of Work. The attached Curb Replacement List
provides the approximate locations and lengths for curb replacement.
The contractor will provide all labor, equipment, traffic control and materials to complete the
Work. The contractor will haul the bituminous curb mix from the Town's pavement supplier,
Tilcon Connecticut, Inc. and will provide copies of the Tilcon product tickets, that reference this
project. The town will pay the Tilcon invoices for bituminous curb mix used on this project after
receiving the product tickets and invoices.
B. Scope of Work
The new curb limits will be marked with white paint by the Department of Public Works prior to
the start of Work. The contractor will saw cut the existing curb at the limits and will prepare the
area for receiving new curb. Preparation includes; exposing the asphalt road surface where the
curb is to be replaced, removing soil and damaged curb pieces and sweeping clean/applying tack
coat to all surfaces where new curb is to be placed. Curb will be placed at the same location
where damaged curb was removed and in line with the adjoining curb so that the existing road
width is unchanged. Curb sections to be installed that exceed 15-feet in length shall be formed
using an asphalt curb machine and mold that closely matches the adjoining curb. Bituminous
concrete shall not be installed in rainy or wet conditions.
All soil and curb waste materials shall be removed and disposed of by the contractor. Disposal
of waste material at the town's Brush & Leaf facility is not allowed.
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Prepare the subgrade for topsoil placement after the bituminous curb is installed, cools and
becomes firm. Subgrade preparation includes; removing large rocks (over 2-inches), roots and
curb remnants, raking and compacting the disturbed soil behind the curb to provide a suitable
surface for topsoil placement. Where the depth of prepared subgrade below the top of curb
exceeds 6 inches, backfill and compact the lower portion with suitable subgrade soil.
Place topsoil over the prepared subgrade behind the curb. The topsoil shall be fertile natural
sandy loam free of stones (over 0.5 inches), lumps, roots, sticks, weeds and subsoil. It must
contain a minimum of 4% to 10% organic matter and maintain a pH range between 6.0 and 7.5.
Hand tamp or lightly roll the topsoil to prevent excessive settling. Rake and smooth the topsoil to
seamlessly match the top elevation of the new curb and blend evenly to the existing ground. The
final topsoil layer after settlement shall have a minimum 4" to 6" depth.
After topsoil is placed, apply grass seed mix approved by the town at a rate of 4 to 6 pounds per
1,000 square feet of prepared topsoil and lightly rake. Apply a thin layer of straw mulch after
seeding to achieve a 75% coverage.
3. Bid Submission and Schedule
The Town of Madison reserves the right to waive any informalities, irregularities or defects in
Bids, to reject any or all Bids, and to accept a Bid that in its sole discretion is in the best interest
of the Town of Madison.
All Bids must be made on the Bid Proposal Form included in these Project Specifications and
signed by the Bidder. All prices requested in the Bid Proposal Form must be filled in, either
hand written in ink or type written, in both words and in figures. Changes or revisions to the
hand written or typed written prices must be explained or noted over the signature of the Bidder.
Payment will be made based on that actual quantities measured in the field at the unit prices
provided on the Bid Proposal Form.
All bids are due on or before 12:00 PM on October 5, 2026. Bids submitted late or via oral,
telephone, email or facsimile will not be considered or accepted.
Bids must be clearly marked "2026 Curb Replacement Project" and addressed to:
Town of Madison
Office of the First Selectwoman
8 Campus Drive
Madison, CT 06443
The Town will not be liable to any Bidder for any unforeseen circumstances, delivery or postal
delays. Each Bidder is responsible for submission of their bid. Additional time will not be
granted to a single Bidder; however, additional time may be granted to all Bidders when and if
the Town determines that circumstance warrants it.
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The Bid Award is expected by October 13, 2026 and the Project schedule requires the Work to
be substantially complete by November 6, 2026.
4. Conditions of the Work
Each Bidder is expected to examine the site of the Work and based on the bidder's own
inspections and interpretations decide for themselves the character of the materials to be
encountered and other conditions affecting the Work.
5. Receipt and Opening of Bids
Bids for the Project will be received by the Town of Madison until the date and time, and at the
place indicated in the Invitation to Bid.
6. Effective Time Period of Bids
All Bids shall remain in effect and open for acceptance by the Town of Madison for a period of
sixty (60) days after the date fixed for the opening of Bids indicated in the Invitation to Bid.
7. Withdrawal of Bids
Bids may be withdrawn by request of the Bidder, by written authorization only, received by the
Town of Madison prior to the time indicated for opening of Bids. Bids withdrawn in accordance
with the foregoing conditions shall be returned to the Bidder.
8. Rejection in Bids
The Town of Madison reserves the right to reject any or all Bids, should this be deemed, in its
sole discretion, to be in the best interest of the Town to do so. Bids not prepared and submitted
in accordance with the provisions of the Project Specifications, and Bids which are incomplete,
conditional or obscure, or which contain additions not called for, erasures, alterations or
irregularities of any kind, may be rejected as informal.
9. Errors in Bids
In the event of a discrepancy between any prices written in words and written in figures, prices
written in words shall govern.
10. Approximate Quantities
Bidders must satisfy themselves by examination of the Project Specifications and the site of the
Work and form their own judgment of the quantities of the Work to be completed and make their
Bids accordingly, it being understood that the Contractor will be paid only for the actual
measured quantity of each item of Work completed, at the price indicated in the Bid.
11. Qualifications of Bidders
Bidders shall be experienced in the kind of Work to be performed, shall have the necessary
equipment therefore, and shall possess sufficient capital to properly execute the Work within the
time allowed. Bids received from Bidders who have previously failed to complete Work within
the time required, or who have previously performed similar Work in an unsatisfactory manner,
may be rejected. A Bid may be rejected if a Bidder cannot show that he has the necessary ability,
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plant and equipment to commence the Work at the time prescribed and thereafter to prosecute
and complete the Work at the rate or within the time specified. A Bid may be rejected if Bidder
is already obligated for the performance of other Work which would delay the commencement,
prosecution or completion of the Work required under the Contract. Submit references for
similar projects on Attachment B.
12. Taxes
The Contractor is advised that, in accordance with the provisions of Connecticut Special Act No.
77-98 as amended by Special Act No. 78-24, Special Act No. 84-46, Special Act No. 99-12 and
Connecticut Public Act No. 02-85, and Section 12-412(a) of the Connecticut General Statutes,
sales of tangible personal property and services to the Owner are not subject to the Connecticut
sales and use tax. Accordingly, such tax shall not be included in the Bid.
The Contractor is also advised that provisions of Connecticut House Bill No. 5021 and Public
Act No. 78-322, mandate an exemption from tax in the purchases of motor fuel for the purpose
of performing contractual services for a political subdivision of the State. Accordingly, such tax
shall not be included in the Bid.
The Contractor is also advised that the Owner is exempt from Federal excise taxes on all
materials to be permanently incorporated into the Work.
The Contractor is further advised that Connecticut Public Act No. 03-147, as amended, puts
certain responsibilities on parties that enter into agreements with non-resident Contractors. Any
Bidder which is a "non-resident contractor" as that term is defined in Public Act No. 03-147 shall
be required to file a Bond with the Connecticut Department of Revenue Services to ensure
compliance with the act.
Each Bidder and the Contractor shall thoroughly familiarize himself with all laws, ordinances,
regulations and rules requiring the payment of taxes, and each Bidder and the Contractor are
responsible for checking with the State of Connecticut on items that may or may not be exempt
and the steps which should be taken to obtain such exemption.
Each Bidder and the Contractor shall consult with his own counsel with respect to the
applicability of all taxes.
Appropriate exemption certificate(s) will be furnished to the Contractor by the Town of Madison
upon request.
13. Indemnification
To the fullest extent permitted by laws and regulations, the contractor agrees to indemnify,
defend and hold harmless, the Town of Madison and its agents, servant, representatives and
employees from and against any and all claims, liabilities, damages, losses, costs, expenses
(including attorney's fees), judgements, subrogation's, or other damages arising directly or
indirectly, in connection with any injuries, losses, costs, expenses, or damages received or
sustained by the contractor, or his agents or any person, in connection with the scope of work
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authorized under these Project Specifications or by reason of any act or omission of the
contractor.
14. Insurance
The Contractor to whom the Contract is awarded shall procure and maintain at his own expense,
insurance of the types and in the amounts as set forth herein. Certificates of Insurance
satisfactory to the Town of Madison shall be provided to the Town and shall name the Town of
Madison as an additional insured party.
A. Liability Insurance
The Contractor shall procure and maintain at his own expense, comprehensive general liability
insurance, comprehensive automobile liability insurance and comprehensive catastrophe liability
insurance. All insurance shall be carried with insurers authorized to do business in the State of
Connecticut and evidence of insurance, with adequate limits of liability, shall be furnished to the
Town of Madison. Such evidence shall be in the form of a formal Certificate of Insurance
properly executed by a licensed representative of the participating insurers and must contain a
clause granting at least thirty (30) days prior written notice to the Town of Madison of intent to
affect cancellation, non-renewal, or other material change which may have an adverse effect on
the policies of insurance referred to in the certificate. The interests of the Town of Madison must
be added to the aforementioned liability policies of insurance as an additional insured.
Minimum Coverage and Limits of Liability Required:
For comprehensive general liability insurance, comprehensive automobile liability insurance and
comprehensive catastrophe liability insurance, the combined single limit of liability as respects
bodily injury, personal injury and property damage liability shall be as follows:
Comprehensive General Liability Each Occurrence Aggregate
$1,000,000 $2,000,000
Comprehensive Automobile Liability Any One Accident
$1,000,000
Comprehensive Catastrophe Liability Each Occurrence Aggregate
$3,000,000 $3,000,000
B. Worker's Compensation Insurance
The Contractor shall procure and maintain at his own expense, worker's compensation insurance
as required by the appropriate worker's compensation law or act. The policy shall be written in
accordance with the statutory provisions of the State of Connecticut, and shall include a broad
form "all states" endorsement in the event the operations require any interstate involvement as
respects employers-employee relationship.
C. Builder's Risk Insurance
The Contractor will not be required to provide builder's risk insurance.
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D. Additional Requirements
The Contractor must require that all Subcontractors, agents and assigns procure and maintain
insurance protection comparable to that required of the Contractor. The Contractor shall not
commence Work under the Contract until all insurance required has been procured and approved
by the Town of Madison, nor shall the Contractor allow any of its Subcontractors to commence
Work until comparable insurance has been procured and approved by the Town of Madison.
The Contractor shall, at its own expense, assume all responsibility for equipment and other
property to be installed until such equipment or other property is approved and accepted by the
Town of Madison. The Contractor shall also assume full responsibility for his and his employees
own tools and equipment as well as for those tools and equipment of his Subcontractors and their
employees.
15. Award of Contract
Subject to the rights hereinafter reserved, the Contract for the Work will be awarded within ten
(10) successive calendar days after the bid due date, unless the Town of Madison requests, and
the Bidder agrees, to an extension of the period for award stated herein.
16. Compliance with Laws, Regulations, Codes and Ordinances
The Bidder's attention is directed to the fact that all applicable federal, state and local laws,
regulations, codes and ordinances of all authorities having jurisdiction over the Work shall apply
to the Contract and are deemed to be included in the Project Specifications.
17. Non-discrimination and Equal Employment Opportunity
The Project Specifications provide that the Contractor and his subcontractors shall not
discriminate against any employee or applicant for employment because of race, creed, color,
national origin, age, sexual orientation, marital status or physical disability. The successful
Bidder shall comply with all applicable federal and state laws regarding non-discrimination.
18. Contractor's Hours of Operation
The Contractor shall limit the hours of operations to Monday through Friday between the hours
of 7:00 a.m. and 5:00 p.m.
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Attachment A
BID PROPOSAL FORM
2026 Curb Replacement Project
Town of Madison, Connecticut
By submission of this Bid, Bidder declares that before making this Bid, Bidder carefully examined
the form of the Bid and the Scope of Work to be performed and fully understands the meaning of the
same, and that the Bid was based on Bidder's own examination of the location where the Work is to
be done and own judgment as to the character of the materials to be found and the difficulties that
may arise in the construction of the Work, and that the Bidder will make no claims on account of any
misunderstanding or misconceptions of the nature, character or amount of Work to be done.
Bidder agrees to perform all the Work, including all incidental labor, materials, equipment, tools,
temporary facilities and controls and all else necessary for the satisfactory completion of the Work,
in full compliance with the Project Specifications, within the time set forth therein, for the following
unit prices stated below:
Item 1 - Bituminous Concrete Curb price per linear foot: $___________ (In Figures)
Dollars (In Words)
Item 2 - Backfill Curb and Restore Grass Shoulder price per square yard: $____________ (In
Figures)
Dollars (In Words)
Submitted By:
Name (printed):________________________ Title:___________________________
Signature:_____________________________ Date:___________________________
Company Name:_______________________________
_____________________________________________
(Company Address)
_____________________________________________
(Business Telephone Number)
_____________________________________________
(Business E-Mail)
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Attachment B
List of Project References
Name of Customer:
Name & Phone# of Contact Person:
Location of Project:
Brief Project Description:
Name of Customer:
Name & Phone# of Contact Person:
Location of Project:
Brief Project Description:
Name of Customer:
Name & Phone# of Contact Person:
Location of Project:
Brief Project Description:
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Attachment C
Curb Replacement List
Curbing
Task Street Feet
6868 68 Carmel Ct 47
6968 48 Dairy Hill Rd 5
7229 12 Thames Way 7
7231 33 Matteo Ct 17
7276 63 Sterling Park 32
7288 22 Little Hollow Rd 20
7291 44 Sperry Rd 17
7302 81 Edingburgh Ln 51
7306 61 High Hill Circle 7
7313 65 Garnet Park Rd 72
7420 97 Kachina Way 20
7598 37 Kimberly Ln 70
7601 43 Canady Ln 10
7621 20 Todds Mill Circle 20
7622 20 Copse Hill Tr 5
7803 25 Dorset Ln 143
7843 21 Copse Hill Tr 25
7857 198 Country Way 17
7862 31 Samantha Ln 13
7885 29 High Field Ln 14
7886 145 Bradley Corners Rd 77
7894 Kelsey Springs Dr 43
8585 811 Green Hill Rd 57
8708 3 Nathans Ln 20
8711 44 Sperry Rd 17
8720 122 Windsor Ct 22
848
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