Galvanized Waterline Replacement II

C S
ITY OF ENECA
L & W D
IGHT ATER EPARTMENT
I B
NVITATION FOR IDS
P : IFB 2026-002
ROJECT
G W R II
ALVANIZED ATERLINE EPLACEMENT
B
OLICK
S
T
.
AND
N. 1ST S
T
.

THIS IS NOT AN ORDER BID REQUEST NUMBER: IFB 2026-002
DATE OF INVITATION: July 29, 2026
QUOTES WILL BE RECEIVED AT: Seneca Light & Water / Lowery Building
251 E. North Second Street
P.O. Box 4773
Seneca, South Carolina 29679
UNTIL 2:00 P.M. LOCAL TIME ON Friday, August 28, 2026
Project Name: Galvanized Waterline Replacement II
Project Location: Bolick St. and W. North 1st St.
City/County/State: Seneca / Oconee / South Carolina 29678
Project Number: IFB 2026-002
Response Deadline: August 28, 2026 2:00 P.M. EST
INTRODUCTION
The City of Seneca Light & Water Department (herein aka, SL&W / City / Owner / Engineering) is soliciting bids
for Utilities installation services.
Bids may be submitted via mail, hand delivery, or facsimile transmission (fax). Bid submittals via fax must
be on company stationery; and shall reference Project: IFB 2026-002 clearly labeled on the face of the
envelope/page/fax sheet. Bids must be complete and in U.S. dollars. See instructions and conditions
enclosed herein. NO BIDS BY EMAIL.
SL&W shall not be held responsible for Responder's lack of understanding of what is required by this
solicitation. Should a Responder not understand any aspect of this request, or require further
explanation or clarification regarding the intent or requirements, it shall be the responsibility of the
Responder to seek guidance from the SL&W's designated Representative.
An 'Agreement for Construction Services' resulting from this solicitation may be awarded to the
responsive Bidder whose response conforming to this solicitation appears to be the most advantageous
to the Owner.
Each bidder/responder shall have fully ascertained recommended repairs. Further, each Responder is
encouraged to visit the site and acquaint themselves with existing conditions prior to their bid submittal.
This solicitation is not to be construed as a commitment of any kind nor does it commit Seneca Light &
Water to pay any costs incurred in the preparatory submission of a bid or for any other incurred cost.
Bid Questions for clarification regarding any item(s) contained or not contained in the IFB package
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must be submitted in print prior to 2:00 P.M. E.S.T. Wednesday, August 19, 2026 Questions submitted
after that date and time will not be due a response.
Please direct all questions concerning this Invitation for Bids to:
Jeremy Wirtz, Engineering Department
Seneca Light & Water
Telephone: 864.710.3696
Fax Number: 864.885.0357
Email: jwirtz@seneca.sc.us.
Mail or deliver the IFB submittals in a sealed envelope, or fax with cover sheet bearing the inscription:
Project: IFB 2026-002 Galvanized Waterline Replacement II
Address: Seneca Light & Water Engineering
Jeremy Wirtz
P.O. Box 4773
251 E. North Second Street
Seneca, SC 29679-4773
Fax Number: (864) 885-0357
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SECTION I INFORMATION FOR BIDDERS
1. GENERAL INFORMATION
SENECA LIGHT & WATER ENGINEERING, [aka SL&W/OWNER] is the administrator for PROJECT: IFB 2026-002
GALVANIZED WATERLINE REPLACEMENT II.
1.1.1 PROJECT WORK will be performed for SENECA LIGHT & WATER. The intent is to award this PROJECT
to the responsive, responsible, qualified, and capable RESPONDER as deemed and defined by
SL&W.
1.1.2 For a BID to be considered, the RESPONDER shall be legally qualified and authorized to do
business in the State of South Carolina prior to the due date. Each RESPONDER shall, upon
request, submit on forms furnished for that purpose a statement of qualification, work
experience history, organization and personnel, financial statement and/or list of
equipment available for the WORK contemplated.
1.1.3 SL&W reserves the right to take such steps as it deems necessary to determine the
RESPONDER'S ability to meet the terms and conditions of the PROJECT; the RESPONDER shall
furnish all such information and data for this purpose as may be requested.
1.1.4 SL&W reserves the right to reject any BID if available evidence or information does not
satisfactorily verify the RESPONDER'S qualification.
1.1.5 This solicitation does not commit SENECA LIGHT & WATER to execute an AGREEMENT, award a
CONTRACT, pay any cost incurred in the preparation of the BID, or to procure or contract for
any goods or services listed herein.
2. BID SUBMITTAL FORMAT
1.2.1 BIDS shall be prepared simply and economically providing a straight-forward, concise
indication of the RESPONDER'S ability to meet the requirements of the IFB. The BID shall be
typed (black), or legibly written (blue ink). All blank spaces for COST must be filled (ink / typewritten),
and the form executed before being submitted. Two (2) copies of the RESPONDER'S BID is
required, attach additional explanatory sheets if needed.
1.2.2 Response BIDS shall represent the total cost to perform the SERVICES, including all labor,
equipment, transportation, services, licenses, fees, sales taxes, material, parts, and
appurtenances.
1.2.3 BID forms shall be signed and the signature shall be distinguishable (blue ink). BIDS by a
partnership, company, or corporation shall be signed in the official business name followed
by the signature and designation of person authorized to bind the partnership, company,
or corporation to the solicitation process.
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1.2.4 SENECA LIGHT & WATER assumes no responsibility for envelopes erroneously labeled, marked,
or not delivered to the correct location. Any BID submitted unsigned will be rejected.
1.2.5 A single proprietary interest shall not submit multiple BIDS for the same WORK, even when
the individual BIDS are submitted under different names.
1.2.6 BIDS shall be accompanied by a BID BOND (CASH, CERTIFIED CHECK or SURETY BOND) payable to the
CITY OF SENECA for five percent (5%) of the total amount of the BID.
1.2.6.1 After execution of an AGREEMENT FOR CONSTRUCTION SERVICES with the selected
RESPONDER, all BID BONDS and the POWER-OF-ATTORNEY of the remaining RESPONDER(S)
will become NULL and VOID. The BID BOND of the successful BIDDER will be retained
until applicable BONDS (performance bond, payment surety bond, labor and
material bond, etc.) have been executed and approved.
1.2.6.2 In lieu of CASH, CERTIFIED CHECK, or SURETY BOND, the CITY OF SENECA may accept an
IRREVOCABLE LETTER of CREDIT issued by a Financial Institution insured by the FDIC/DIF
covering 5% of the BID amount.
1.2.6.3 ALL REQUIRED BONDS SHALL BE PAYABLE TO: CITY OF SENECA.
1.2.7 A BID not prepared in accordance with these instructions implies the RESPONDER does not
intend to comply with all of the CONSTRUCTION AGREEMENT conditions and such BID(S) will be
considered irregular and unacceptable.
1.2.8 Any BIDDER/RESPONDER imposed terms and conditions which conflict with the terms and
conditions of this solicitation are considered counter offers and, as such, may cause SL&W
to consider the bid submittal non-responsive.
1.2.9 The RESPONDER'S terms and conditions attachment must be accompanied by a disclaimer
stating that in the event of conflict between the terms and conditions of this solicitation
and the terms and conditions of the RESPONDER; the terms and conditions of the INVITATION
FOR BIDS will prevail.
1.2.10 It is the RESPONDER'S sole responsibility to ensure BID DOCUMENTS (mailed, hand delivery, or
faxed) are received by SENECA LIGHT & WATER (SL&W) ENGINEERING prior to the specified date
and time of BID due date.
3. ADDENDUM
1.3.1 Notice(s) of modification to the INVITATION FOR BIDS made prior to the response due date will
be done by written addenda, posted to the CITY OF SENECA website http:/www.seneca.sc.us/;
and through the SL&W designated representative.
1.3.2 RESPONDERS are responsible for confirming their BID reflects any addenda issued by SL&W
prior to the due date. It is recommended RESPONDERS visit the CITY OF SENECA website or
contact the SL&W designated representative.
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1.3.3 RESPONDERS requesting information to a question that is pertinent in their BID submittal will
receive an answer, and the answer will be copied to all known recipients of the INVITATION
FOR BIDS package.
1.3.4 ADDENDA issued will become part of the AGREEMENT FOR CONSTRUCTION SERVICES.
4. BID PACKAGE DISCLAIMERS
1.4.1 SENECA LIGHT & WATER takes no responsibility or liabilities for costs incurred by the
RESPONDER in BID preparation or submittal, or any cost to the RESPONDER associated with
responding to this solicitation.
1.4.2 RESPONDER shall be fully acquainted with stipulations related to the scope and restrictions
attending the execution of WORK under the conditions of this PROJECT and labor under which
the WORK will be performed.
1.4.2.1 RESPONDERS must satisfy themselves of the scope of requested services and the
estimated quantities by examination of jobsite and review of the specifications
including ADDENDA.
1.4.2.2 RESPONDERS may submit written request for interpretation of the instructions,
specifications, or other documents, if any, furnished herewith.
1.4.2.3 It is the RESPONDERS' responsibility to ascertain receipt of all ADDENDA issued, and
acknowledge on the BASE BID FORM.
1.4.3 All reasonable care has been taken in preparation of this solicitation; information of the
proposed work location, and/or other existing facilities, are from the best sources presently
available. SL&W disclaims responsibility for any inaccuracies which contained herein. SL&W
reserves the right to modify the document prior to the BID due date by issuance of an
addendum.
1.4.3.1 RESPONDERS are NOT released from the obligation and responsibility of making an
onsite investigation of conditions to be encountered.
1.4.3.2 RESPONDERS assume the risk of error for basing their BID on information obtained
from these investigations, or the professional interpretation and judgment of the
RESPONDER. Each RESPONDER shall thoroughly familiarize themselves with the
detailed requirements prior to submitting BIDS.
1.4.4 After BIDS have been submitted, SL&W will not entertain any assertion from RESPONDER'S
complaint of misunderstanding the quantities of work, or the nature of work to be
completed.
1.4.4.1 Discovery by the RESPONDER of any ambiguity, conflict, discrepancy, omission, or
other errors in this solicitation shall be called to the attention of; and written
notice provided to SL&W outlining the problem, and request document
clarification and/or modification.
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5. CONFIDENTIALITY
1.5.1 BIDS received prior to the due date and time shall be kept secured and unopened. The name
of entities submitting a BID may become public information.
1.5.2 SENECA LIGHT & WATER, to the extent permitted by law, will protect the content confidentiality
of BIDS submitted. RESPONDERS are advised of the context of the South Carolina Freedom of
Information Act, particularly after the selection process has ceased and the AGREEMENT FOR
CONSTRUCTION SERVICES has been executed.
1.5.3 BID information of the two (2) lowest BIDS shall remain private until contract negotiations
between SL&W and the selected RESPONDER have been completed. Afterwards, all BIDS
become public information with the exception of "proprietary information" as defined by
South Carolina State Law.
1.5.4 Proprietary or other sensitive information accompanying a BID is subject to potential
disclosure. SENECA LIGHT & WATER will take every reasonable effort to protect information
deemed and marked 'Proprietary'. RESPONDERS must identify all proprietary information in
their BID.
1.5.4.1 This identification shall be done by individually marking each page on which such
proprietary information is found with the words, "Proprietary Information".
1.5.4.2 RESPONDERS failing to identify proprietary information shall agree that those
sections not marked as proprietary will be deemed non-proprietary and made
available upon public request. It shall be understood that SL&W will not be liability
for disclosure of such information.
1.5.4.3 RESPONDER'S question(s) that may be pertinent in submitting a BID and relevant to
proprietary aspect of its BID must be submitted in writing, conspicuously marked
as "CONFIDENTIAL." The question must be accompanied by a statement explaining
why the question is sensitive.
1.5.4.3.1 If SL&W concur such disclosures would expose proprietary
information, both the question and answer will be kept confidential.
1.5.4.3.2 If SL&W DOES NOT concur with the question and answer being of
proprietary nature, all RESPONDERS will notified by ADDENDUM of the
question and answer.
6. BID EVALUATION & SELECTION PROCESS
1.6.1 SENECA LIGHT & WATER (SL&W) intends to award this PROJECT to a responsible and responsive
submittal. This solicitation does not commit SENECA LIGHT & WATER to award a contract for
goods or services listed herein, or to pay any costs incurred in the preparation of a BID
submittal.
1.6.2 BIDS will be evaluated based upon content of the submittal. Prices shall be of an amount
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sufficient to fund all labor, equipment, transportation, services, licenses, fees, material,
parts, incidentals, and all appurtenances associated with the PROJECT completion.
RESPONDERS are encouraged to explicitly address specific requirements with the appropriate
narrative explanation, special equipment description, pricing, warranty, and proposed
services.
1.6.3 BIDS may be held for a period not to exceed ninety (90) days from the date of the BID
opening. BIDS will be reviewed, and if needed, interviews scheduled with 'short listed'
RESPONDERS. SL&W will not be responsible for any cost associated with RESPONDER'S
interviews. In the event of 'close or tie' BIDS, the OWNER reserves the right to short-list the
responses and interview those RESPONDERS as part of the selection process.
1.6.4 SL&W reserves the right to waive minor technicalities, informalities, and irregularities; also
the right to reject any or all BIDS, or any part thereof, negotiate changes in BIDS, accept any
BID or any part thereof deemed necessary and in its best interest. Accordingly, SL&W
reserves the right not to award a contract if such action is in its best interest.
1.6.5 SL&W reserves the right to re-advertise for BIDS where the acceptance, rejections, waiving
or re-advertising of such would be in its best interest.
1.6.6 The RESPONDER selected to become the PROJECT CONTRACTOR shall have demonstrated from
BIDS received their ability to reliably complete each facet of the PROJECT with respect to
integrity, reputation, experience and past job performances.
7. BID WITHDRAWAL & GRIEVANCE
1.7.1 RESPONDERS may withdraw their response any time prior to the BID due date and time. The
NOTICE must be signed by the RESPONDER, along with acceptable proof of identification of the
person requesting the withdrawal as verification as to that person being an authorized
representative of the RESPONDER. At the request for withdrawal, the reason(s) for the
withdrawal must be specifically stated.
1.7.2 The RESPONDER may thereafter submit a new or modified BID, provided it is received prior to
the submission deadline. Modifications offered in any other manner, oral or written, will
not be considered.
1.7.3 BIDS cannot be changed or withdrawn after the due date and time.
1.7.4 Any prospective bidder, contractor or subcontractor who is aggrieved in connection with
the solicitation of this PROJECT may protest to the Owner in accordance with the SC Code of
Laws, within 15 days of the date of issuance of the Notice of Intent to Award.
8. MATERIAL PRICE ADJUSTMENTS
1.8.1 SL&W reserves the privilege of "OPEN BOOK" pricing disclosure by the CONTRACTOR of all costs
and markups for materials, labor, services or method identified as a specialty item.
1.8.2 Open Book pricing is defined as full disclosure of all cost, including all costs of
subcontractors, vendors, materials, installations, services, deliveries, freight, fees, etc.
Costs will be evaluated through price analysis to compare cost with reasonable criteria such
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as established catalog and marked prices or historical prices to ensure the Contractor's
prices are reasonable and acceptable and that markups are being properly applied.
9. PROJECT CONTRACTOR
1.9.1 The RESPONDER to whom the PROJECT is awarded shall become the "PROJECT CONTRACTOR",
being an individual, company, partnership, association, corporation or firm, registered with
the State of South Carolina as a licensed ENTITY permitted to do business in the State of
South Carolina. Such qualification shall be a prerequisite to the submission of a BID.
Notwithstanding, the fact that applicable statues may exclude the successful RESPONDER
from being authorized and/or permitted to do business in the State of South Carolina
1.9.2 The attention of the RESPONDER is directed to the provisions of the acts for licensing of the
State of South Carolina and all requirements of such acts which have bearing upon this
PROJECT shall be deemed a part of this PACKAGE as if written herein in full.
1.9.3 By submission of a BID, the RESPONDER acknowledges and understands the AGREEMENT FOR
CONSTRUCTION SERVICES will be governed by and interpreted in accordance with the laws of
the State of South Carolina. As the PROJECT CONTRACTOR(S), the RESPONDER(S) agrees to the
jurisdiction of the State of South Carolina courts as to all matters and conflicts under the
CONSTRUCTION AGREEMENT including liability for taxes, licenses, or fees levied.
1.9.3.1 The submittal of a BID to this solicitation is a representation that the RESPONDER is
deemed legally qualified to enter into the prescribed CONSTRUCTION AGREEMENT and
to perform any/or all portion of the WORK contemplated for the PROJECT referenced
herein.
1.9.3.2 "Licensing Act" means the individual statue or regulations, or both, of each
regulated profession or occupation which includes, but not limited to, board
governance, the qualifications and requirements for authorization to practice,
prohibitions, and disciplinary procedures.
10. BONDS & SURETY
1.10.1 The PROJECT CONTRACTOR will be required to provide PERFORMANCE BONDS (100% OF TOTAL BID),
PAYMENT BONDS, CERTIFICATE OF INSURANCE, and/or other FEES and/or LICENSES. The CONTRACTOR
will be expected to execute a binding CONSTRUCTION AGREEMENT within 10-days from the
date of the 'NOTICE OF INTENT TO AWARD'.
1.10.2 The PROJECT CONTRACTOR shall be in default for failure to execute an AGREEMENT FOR
CONSTRUCTION SERVICES and submit the required PERFORMANCE BOND and/or other SURETY
forms within the specified time; and SL&W reserves the right to negotiate with an
alternate RESPONDER without malice received from, or directed towards the
aforementioned defaulter.
1.10.3 Attorneys-in-fact who sign any of the required SURETIES must file with each of the SURETIES
a certified and effective dated copy of their Power-of-Attorney.
END OF SECTION 1.0 - INFORMATION FOR BIDDERS
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SECTION 2.0 - CONDITIONS
1. GENERAL INFORMATION
2.1.1. Specifications and addenda contained herein shall form part of the AGREEMENT FOR
CONSTRUCTION SERVICES and the provisions thereof shall be as binding upon the parties hereto
as if they were herein fully set forth.
2.1.2. The CONTRACTOR, by his/her signature acknowledges and agrees to accept all appendix,
attachments (project information, agreements, documents, and/or stipulations), annexed
hereto that will be made a part of the CONSTRUCTION AGREEMENT document.
2. CONTRACTOR
2.2.1. Submission of a signed BID in response to this solicitation is certification that the Contractor
is not currently debarred, suspended, proposed for debarment, declared ineligible, or
voluntarily excluded from participation in this proposed scope of work by any State or
Federal Department, and the CONTRACTOR is deemed legally qualified to enter into the
prescribed AGREEMENT FOR CONSTRUCTION SERVICES for all portions of WORK.
2.2.2. The RESPONDER selected to become the PROJECT CONTRACTOR shall enter into a CONSTRUCTION
AGREEMENT with SENECA LIGHT & WATER resulting from this solicitation with the acceptance of
all risks that may be encountered in basing order of WORK, equipment or personnel
determinations, time of performance, cost of performance, working days needed, BASE
prices or any other relevant elements of the WORK which may not be expressly warranted.
2.2.2.1. All documents, forms, specifications, or other published items included by
reference and matters not expressly included herein but which are reasonably
inferable wherefrom shall be deemed included as requirements, and when
occurring in one shall be as binding as though occurring in all.
2.2.2.2. The CONTRACTOR shall for and in consideration of payment, mutual covenants and
agreements contained herewith, at the CONTRACTOR'S own proper cost, expense,
skill and diligence, supply the labor, material, equipment, tools, incidentals, and
appurtenances for performance of the WORK.
2.2.3. The CONTRACTOR shall agree to commence the WORK following receipt of the 'NOTICE TO
PROCEED'. SL&W may issue a 'NOTICE TO CONTINUE' (if time extension for WORK is needed); this
issuance shall be the written notice to the CONTRACTOR to continue service of all items.
3. INVOICE
2.3.1. The selected RESPONDER, as the PROJECT CONTRACTOR, shall agree to accept the total sum, as
amended, as full compensation for the procurement and installation of materials, labor,
equipment, transportation, services, licenses, fees, parts, incidentals, and all
appurtenances associated with performing all the PROJECT WORK described herein.
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