FB-26-013 RFP Planetarium Upgrade FB-26-013 RFP Solicitation FB-26-013 RFP Technical Response Packet FB-26-013 RFP Financial Proposal Packet FB-26-013 RFP Addendum #1 FB-26-013 RFP Addendum #2 FB-26-013 RFP Addendum #3 FB-26-013 RFP Addendum #4 FB-26-013 RFP Q&A
| Location: | Arkansas |
|---|---|
| Posted: | Mar 26, 2026 |
| Due: | Apr 6, 2026 |
| Agency: | University of Arkansas at Little Rock |
| Type of Government: | State & Local |
| Category: |
|
| Publication URL: | To access bid details, please log in. |
| Closing Date/Time | Information/Description | Award Letter | Award Status |
| April 6, 2026 @ 2:00 p.m. CST |
FB-26-013 RFP Planetarium Upgrade
FB-26-013 RFP Solicitation FB-26-013 RFP Technical Response Packet FB-26-013 RFP Financial Proposal Packet FB-26-013 RFP Addendum #1 FB-26-013 RFP Addendum #2 FB-26-013 RFP Addendum #3 FB-26-013 RFP Addendum #4 FB-26-013 RFP Q&A |
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Procurement Services
University of Arkansas at Little Rock
2801 S. University Ave., Little Rock, AR 72204-1099 | (O)501.916.3144 | (F)501.916.3425
Solicitation Number:
Request For Proposal (RFP)
SOLICITATION INFORMATION
FB-26-013
Solicitation Issued:
February 18, 2026
Description:
Turnkey Digital Planetarium System
SUBMISSION DEADLINE FOR RESPONSE
Bid Opening Date: March 23, 2026
Bid Opening Time: 2:00 PM CST
Per Arkansas Procurement Law and Bid Rules, it is the supplier’s responsibility to submit bids at the designated
location on or before the bid opening date and time. Bid submissions received after the designated bid opening
date and time may be rejected as untimely. Procurement Services shall return them to the supplier without
review. It is not necessary to return "no bids.”
Delivery
Address:
DELIVERY OF RESPONSE DOCUMENTS
University of Arkansas at Little Rock
Office of Procurement
University Services Building C100
2801 South University
Little Rock, AR 72204
Bid’s Outer
Packaging:
Suppliers are responsible for delivering their bid documents to the University of Arkansas at Little
Rock on or before the scheduled bid opening time. Postage service providers—USPS, UPS, and
FedEx—deliver mail to our offices based on our street address. Supplier assumes all risk for timely
and properly submitted deliveries.
Seal the outer packaging and mark it with the following information.
● Solicitation number
● Date and time of bid opening
● Prospective supplier's name and return address
Improperly marked packages may be opened for identification purposes.
Buyer(s):
Main Email:
Website:
UA LITTLE ROCK PROCUREMENT SERVICES CONTACT
Noel Johnson
Buyer Email: njohnson1@ualr.edu
procurement@ualr.edu
Main Phone: 501-916-3144
https://ualr.edu/procurement/bids/
Rev. 9/25/2024
UNIVERSITY OF ARKANSAS AT LITTLE ROCK
BID NO: FB-26-013
REQUEST FOR PROPOSAL
Table of Contents
Section 1 - General Instructions and Information
1.1. Introduction
1.2. Objective and Goals
1.3. Current Environment
1.4. About UA Little Rock
1.5. Type of Contract
1.6. Schedule of Events
1.7. Non-Mandatory Bidders Conference
1.8. OPTIONAL SITE VISIT
1.9. Live Proposal Opening
1.10. University Contract Administrator
1.11. Clarification of RFP Solicitation
1.12. Definition of Terms
1.13. Response Documents
1.14. Additional Terms and Conditions
Section 2 - Requirements & Specifications
2.1. Prospective Supplier Minimum Qualifications
2.2. General Requirements
2.3. Dome Requirements
2.4. Delivery and Shipping of Goods
2.5. Performance Standards
Section 3 - Selection
3.1 Selection Process
3.2 Technical Proposal Score
3.3 Cost Score
3.4 Grand Total Score
3.5 Discussions
3.6 Anticipation to Award
3.7 Prospective Supplier’s Acceptance of Evaluation Technique
Section 4 - General Terms and Conditions
4.1. Acceptance of Requirements
4.2. Delivery and Shipping of Goods
4.3. Payment and Invoice Provisions
Page 2 of 21
UNIVERSITY OF ARKANSAS AT LITTLE ROCK
BID NO: FB-26-013
REQUEST FOR PROPOSAL
Page 3 of 21
1.1.
Section 1 - General Instructions and Information
Do not respond to items in this section unless specifically and expressly required
Introduction
The University of Arkansas at Little Rock Board of Trustees acting for and on behalf of the University of
Arkansas at Little Rock (UA Little Rock) is soliciting proposals from qualified and experienced suppliers to
provide a turnkey digital planetarium system, including projection, audio, seating, control software,
installation, commissioning, training, warranty, and service, suitable for a 40 ft (12.2 m) diameter planetarium
located in Stabler Hall at the University of Arkansas at Little Rock.
1.2.
Objective and Goals
The installation of a digital planetarium system at the University of Arkansas at Little Rock is intended to
create a state-of-the-art immersive learning environment that advances teaching, research, community
engagement, and interdisciplinary collaboration. The system supports the university’s mission of applied
learning, scientific discovery, and public outreach while strengthening STEM education infrastructure.
The University’s goal is to achieve an operational opening in Fall 2026. However, the University is not
prescribing mandatory completion deadlines within this solicitation. The priority of this project is quality,
safety, system integration, system integrity, and long-term performance. Respondents are expected to
propose realistic implementation timelines that allow for proper design, coordination, installation, testing,
and commissioning to ensure a successful and fully functional deployment.
The University reserves the right to adjust scheduling expectations as necessary to ensure the project is
executed correctly and comprehensively.
1.3. Current Environment
Photos and a floor plan of the existing facility have been provided for reference.
The UA Little Rock Planetarium is a 40-foot (12.2 m) diameter dome facility. The dome surface will be
resurfaced, smoothed, and plastered in advance of system installation. Final surface preparation
specifications will be determined in accordance with the technical requirements and written
recommendations of the selected supplier to ensure optimal system performance.
The selected supplier shall coordinate closely with a General Contractor procured through a separate
university solicitation. Coordination shall include, at a minimum, review and approval of dome surface
preparation specifications, verification of tolerances, environmental conditions, mounting requirements,
penetrations, structural supports, and any other conditions that may affect projection quality or system
functionality. The supplier shall clearly identify all facility requirements necessary to achieve proper
installation, calibration, and long-term performance.
BID NO: FB-26-013
UNIVERSITY OF ARKANSAS AT LITTLE ROCK
REQUEST FOR PROPOSAL
Page 4 of 21
UNIVERSITY OF ARKANSAS AT LITTLE ROCK
BID NO: FB-26-013
REQUEST FOR PROPOSAL
Page 5 of 21
1.4.
About UA Little Rock
UA Little Rock is a metropolitan research university that provides access to quality education through flexible
learning and unparalleled internship opportunities. At UA Little Rock, we prepare our students to be
innovators and responsible leaders in their fields. Committed to its mission, UA Little Rock is a driving force in
Little Rock’s thriving cultural community and a significant component of the city and state’s growing profile as
a regional leader in research, technology transfer, economic development, and job creation.
For more information on the university, please see ualr.edu/about/.
1.5.
Type of Contract
A. As a result of this solicitation, UA Little Rock intends to award a contract to a single supplier.
B. The anticipated starting date for any resulting contract is July 2026. However, the university may adjust
the contract start date for up to three calendar months. By submitting a signed proposal in response to
this solicitation, the prospective supplier represents and warrants that it will honor its proposal as being
held open as irrevocable after this period.
C. Pursuant to Arkansas Code Annotated § 19-11-249, any campus, unit or division of the University of
Arkansas System or any college or university in Arkansas will be eligible to acquire from the successful
purchaser or bidder goods or services that are the subject of this procurement, on all of the terms and
conditions contained in any contract issued under this solicitation.
1.6.
Schedule of Events
A. For informational purposes, UA Little Rock is providing a Solicitation Schedule of Events; however, dates
listed and noted with an asterisk (*) are anticipated dates only and are subject to change at the discretion
of the university.
Event Description
Release of solicitation
Bidders Conference
Questions from Bidders due
Answers to questions posted*
Proposal Due Date
Virtual Interviews*
Evaluation complete*
Post Intent to Award and Start of Discussions*
Award Commences*
Table A
Date & Time
February 18, 2026
March 4, 2026; 3:00 p.m. CST
March 5, 2026
March 9, 2026
March 23, 2026 2:00 p.m. CST
April 6 - 7, 2026
April 2026
April 2026
July 1, 2026
1.7.
Non-Mandatory Bidders Conference
UA Little Rock will host a bidders conference to provide additional information and clarification regarding the
solicitation.
A. The conference will take place on the date and time listed in Table A.
This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.
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