1412196478 (RFP) N03 Isolated Phase Bus Refurbishment

Location:	Florida
Posted:	Jul 7, 2026
Due:	Aug 7, 2026
Agency:	JEA
Type of Government:	State & Local
Category:	V - Transportation, Travel and Relocation Services
Solicitation No:	1412196478
Publication URL:	To access bid details, please log in.

The purpose of this solicitation is to evaluate and select a vendor to provide inspecting, cleaning and testing the Isolated Phase Bus (IPB) system between the Generator Terminals and the step-up power transformers. The Bidder shall furnish all equipment, supervision, labor, transportation, tools and expendables to clean by removing all foreign matter, inspect and make repair recommendations, for the existing IPB. The purpose is to ensure that the duct, bus, flex-links and insulators are sufficiently clean and that the duct is properly sealed against moisture intrusion. This bus shall be cleaned by hand. No dry ice blasting shall be performed on this bus system.

A more detailed description of the Work is provided in the Technical Specifications included as an Exhibit to this Solicitation.

USE THIS LINK TO ACCESS THIS SOLICITATION IN ZYCUS:

https://dewdrops.zycus.com/zsp/guest/genericRegister/JEA074/iSource/1062543/

Mandatory Pre-Response Meeting: July 10, 2026, at 10:00 AM

Response Due Date: August 7, 2026

1412196478 Solicitation

1412196478 Appendix A - Technical Specification

1412196478 Appendix B - Bid Forms

1412196478 Appendix B - Subcontractor Form

1412196478 Appendix C - Additional Photos and Drawings 1

1412196478 Appendix C - Additional Photos and Drawings 2

1412196478 Appendix C - Additional Photos and Drawings 3

1412196478 Appendix C - JEA Bid Bond

1412196478 Evaluation Matrix

Attachment Preview

1) RFP

1.1) Cover Page

Solicitation

For Participation in

N03 Isolated Phase Bus Refurbishment

for

JEA

Jacksonville, FL

Solicitation Number

Mandatory Pre-Response Meeting via Microsoft Teams or Teleconference on Friday, July 10, 2026, at

10:00AM EST

Microsoft Teams meeting

Join Meeting Now

Meeting ID: 268 834 714 466 826

Passcode: iT3UN3Sm

Need help? | System reference

Dial in by phone

+1 321-558-7338,,612297533# United States, Orlando

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Phone conference ID: 612 297 533#

Join on a video conferencing device

Tenant key: jea@m.webex.com

Video ID: 115 231 555 0

More info

Those planning to attend via Microsoft Teams or teleconference should send contact information to: Camie

Evers everca@jea.com 48 hours prior to the Pre-Response Meeting to have contact information documented.

Responses are due on August 7, 2026 by 12:00 PM EST

All Responses shall be submitted through JEA’s E-Procurement and Contract Management Portal which is provided

by Zycus Supplier Network which can be accessed at https://zsn.zycus.com/guest. Instructions on how to login to

Zycus is provided below in this Solicitation. LATE RESPONSES MAY BE REJECTED.

JEA will publicly open all Responses received from qualified Respondents on the Due Date, via Microsoft Teams.

For more information please contact the JEA Buyer at:

Camie Evers everca@jea.com

1.2) Scope of Work

The purpose of this solicitation is to evaluate and select a vendor to provide inspecting, cleaning and testing the

Isolated Phase Bus (IPB) system between the Generator Terminals and the step-up power transformers. The Bidder

shall furnish all equipment, supervision, labor, transportation, tools and expendables to clean by removing all foreign

matter, inspect and make repair recommendations, for the existing IPB. The purpose is to ensure that the duct, bus,

flex-links and insulators are sufficiently clean and that the duct is properly sealed against moisture intrusion. This bus

shall be cleaned by hand. No dry ice blasting shall be performed on this bus system.

A more detailed description of the Work is provided in the Technical Specifications included as an Exhibit to this

Solicitation.

Capitalized terms used in this Solicitation without definition shall have the definitions given to them in Section 2 of

this Solicitation.

1.3) Background

JEA owns, operates and manages the electric system established by the City of Jacksonville, Florida since 1895. In June

1997, JEA also assumed operation of the water and sewer system previously managed by the City. JEA is located in

Jacksonville, Florida, where we proudly serve an estimated 541,076 electric, 407,161, water and 30,460 reuse water

customers. JEA is Florida's largest community owned utility and the eighth largest municipal in the United States.

1.4) Invitation - Submitting a Response

Respondents that meet the Minimum Qualification stated herein are invited to submit a Response to this Solicitation to

perform the Work. A complete copy of this Solicitation, the Technical Specifications, forms and all other documents

referenced in this Solicitation are on JEA’s E-Procurement and Contract Management Portal which is provided by

Zycus Supplier Network which can be accessed at https://zsn.zycus.com/guest/genericRegister/JEA074. Instructions

on how to login to Zycus is provided below in this Solicitation.

All Responses are due at the time indicated on the title page of this Solicitation. Section 1 of this Solicitation are the

instructions for submitting a Response for this Solicitation. Section 2 of this Solicitation contain the definitions and

commercial contract terms associated with this procurement.

A Contract will be presented to the Respondent awarded this Work and the Contract will incorporate by reference this

entire Solicitation and all associated Addenda. A sample of the JEA Contract can be found on jea.com.

All documentation submitted with a Response must reference the Solicitation Title and Number stated herein. All

Responses must be made on the appropriate forms and formats as specified by this Solicitation and uploaded to JEA’s

procurement platform.

All Responses should be delivered electronically to JEA via the Zycus platform. An automated, detailed auditing

system provides sealed Response integrity. Responses remain sealed on the platform until the Close Date & Time

(Due Date & Time).

A Respondent shall be solely responsible for timely delivery of its Response to the Zycus Supplier

Network. Respondents are strongly encouraged to acquire log in credentials early as possible. Additionally

Respondents are encouraged to submit Responses early to ensure uploading process goes smoothly. If Respondent is

not able to submit its Response via Zycus, then please email the Response to the JEA Buyer identified in the

Section below titled "Questions".

Responses are due by the time and on the date stated on the cover page of this Solicitation. LATE RESPONSES

MAY BE REJECTED.

1.5) Zycus Instructions

I. How to Log Into Zycus

A. New Users – Zycus

1. New Users will need to register to login. Registration will require Company name, address, phone, contact, title,

phone and email address. Also, it is recommended users use Google Chrome to access Zycus.

2. Note if the company is already doing business with JEA, you may find the company is already registered in Zycus.

To find out if you are registered, try entering your email address in the New User Registration screen. If you receive a

message stating “Email ID already registered”, log in as an Existing User Log-in”. If you don’t know your password,

enter your email address and click on “Forgot Password”.

B. Existing Users or New Users with Previously Registered Emails

1. Once the user has a login on the sourcing platform select “Existing User Log-in”, the user may navigate to the

solicitation by selecting the icon for the applicable solicitation.

II. How to Submit a Response Using Zycus

1. Once logged in, users will see all JEA Sourcing Events, then select the applicable event.

2. Once in the Sourcing Event. The Sourcing Event has prompts for actions required to respond to the solicitation.

3. For the user to proceed to submit a Response to JEA using Zycus, the user will be required to provide its acceptance

of the of the Zycus iSource Terms & Conditions associated with the work. Such Terms and Conditions may cover

non-disclosure, safety, cyber security, Invitation for Bid contract terms, etc.

4. Once all terms are accepted, additional Solicitation information will be available for viewing and submitting a

Response by selecting “Confirm Participation”. JEA will then have a record indicating the company intends to submit

a Response.

5. A user then can respond to each section of the Solicitation, once completed with each section, select “Save”. Note

each section has a red, yellow, green light code. Items will turn green once completed. Yellow and red lights mean

there is additional action required. Users may also note under each tab, there are multiple questions to respond to,

scroll down the list to ensure all questions are answered.

6. In most Solicitations, JEA will provide Technical Specifications, pricing tables in Excel which the user will need to

download. Additionally, Excel pricing tables may need to be uploaded once completed to as part of the Response.

Users can download the required attachments by selecting the “Buyers Attachments” icon.

7. Once the required forms are uploaded and saved, the section light will turn green. Once all sections are completed

and green lighted, the User may select “Submit Response”.

8. Once the user selects “Submit Response”, the user will receive a “Success” pop-up when submitted.

9. Once submitted users may recall and modify submitted documentation and submit information until the Response

Due Date and Time.

10. Zycus does not automatically transfer a pricing submission from the qualifying round into live auction setting for

award consideration. Each user shall manually re-submit its qualifying Response into the live auction environment for

consideration of award.

1.6) Questions

All Questions must be submitted in writing to the JEA Buyer listed herein at least five business days prior to the

opening date. Questions received within five business days prior to the opening date may not be answered.

1.7) Mandatory Pre-Response Meeting

There may be a Mandatory Pre-Response meeting associated with this Solicitation at the date and time listed on the

cover page of this Solicitation. All interested Respondents are invited to attend the Pre-Response meeting. Those

planning to attend the Microsoft Teams teleconference may email their name and contact information to the JEA

Buyer listed herein at least 48 hours prior to the Pre-Response meeting to facilitate roll call. A Respondent must only

1.8) Opening of Responses

All Responses received shall be publicly announced and recorded via Microsoft Teams at the date and time indicated

on the cover page of this Solicitation.

The details for the Microsoft Teams will be on jea.com at the following website: https://www.jea.com approximately

48 hours before the Response opening.

At the opening of Responses, a JEA representative will publicly open each Response that was received prior to the

Date and Time, except for those Responses that have been properly withdrawn. JEA has the right to waive

irregularities or informalities in the Responses to the extent allowable under applicable laws.

1.9) Alternate Provisions and Conditions (RFP&ITN)

Terms and conditions found in Responses that are contrary to requirements found in this Solicitation, including, but

not limited to, the Contract terms and conditions contained in Section 2 of this Solicitation and any requirements found

in the Technical Specifications attached as an exhibit or attachment to this Solicitation, will be rejected and are of no

force and effect. However, JEA reserves the right to negotiate different terms and conditions and requirements if JEA

determines that such terms and conditions and requirements are in the best interest of JEA.

1.10) Minimum Qualifications

Respondent must meet the following Minimum Qualifications to be considered eligible to have its Response evaluated

by JEA. Respondent must complete and submit the Minimum Qualification Form provided in this Solicitation.

Respondents that are working or have worked for JEA in the past 2 years involving similar work must submit JEA as a

reference. JEA reserves the right to ask for additional back up documentation or additional reference projects to

confirm the Respondent meets the requirements stated above.

JEA may reject Responses from Respondents not meeting all of the following Minimum Qualifications:

I. Respondent must not be on the State of Florida Convicted Vendor List, State of Florida’s Suspended

Vendor List, the City of Jacksonville’s Disqualified Vendor List, have their bidding privileges actively

suspended by JEA, been debarred by JEA, or have had a contract with JEA was terminated for default

within the last two (2) years.

II. Respondent must have successfully completed at least five (5) similar projects as stated in the technical

specifications totaling $200,000 or more within the past three (3) years, ending May 30, 2026. Any

projects completed for JEA must be included and will count as a similar project no matter the cost.

References for each project shall be submitted with the bids. As a part of the reference, safety

performance shall be impeccable. Any IPB or Nonseg project performed for JEA shall be submitted as a

reference regardless of price.

III. Respondent shall work for the company that will be on site actually performing the labor and shall possess

a quality management certification for silver plating. These certifications can be AMS 2451, MIL-Std. 865

or a JEA approved equivalent.

IV. Respondent shall have a current aluminum AWS D1.2 welding certification.

V. Respondent shall comply with the technical and commercial specifications for this solicitation. JEA may

request and the Proposer shall provide within 48 hours additional information regarding the company’s

ability to provide the scope of services in this solicitation. Failure to provide additional information may

result in Bid rejection.

1.11) Number of Contracts to be Awarded

JEA intends to Award one (1) Contract for the Work. JEA reserves the right to Award more than one Contract based

on certain groupings of the Work items, or JEA may exclude certain Work items, if JEA determines that it is in its best

interest.

1.12) Insurance Requirements

Prior to JEA issuing a Purchase Order to the Company to begin the Work, the Company shall submit a certificate of

insurance (COI) that is in compliance with amounts and requirements as indicated in this Solicitation. Note that the

COI shall specifically indicate JEA as additional insured on all required insurance except Worker's Compensation and

Professional Liability (if applicable). Furthermore, waiver of subrogation must be provided for all required insurance

in favor of JEA, including its board members, officers, employees, agents, successors, and assigns.

1.13) Liquidated Damages In Contract

The Contract issued pursuant to this Solicitation contains liquidated damages tied to project completion deadlines. The

Respondent should review the specific time frames and liquidated damage amounts prior to submitting its Response.

1.14) Jacksonville Small and Emerging Business (JSEB) Participation Goal

All questions and correspondence concerning the JSEB program should be addressed to the following contact:

Bill Hickey

Manager, Supplier Diversity Programs and Procurement Services

JEA

hickwj@jea.com or jsebprogram@jea.com

1.15) Basis of Award - Highest Evaluated

JEA will use the Selection Criteria listed below to evaluate the Responses. JEA may make its Award decision based

solely upon the information submitted in the Responses. JEA may also choose to have one or more Respondent make

presentations to representatives of JEA. It is always in the best interest of the Respondent to provide informative,

concise, well-organized technical and business information relative to the Work, in both the initial submittal of its

Response and in any subsequent submittals.

Please note, JEA may reject Responses that request material changes or take exceptions to JEA commercial terms and

conditions.

Responses will be scored and ranked by a committee of evaluators. Each evaluator will individually score the

Responses using the evaluation matrix attached to this Solicitation. Using these scores, each evaluator will rank the

Responses using "1" for the Response receiving the highest number of points from the matrix. Responses with an

equal number of points will receive the same numerical ranking. JEA will total the numerical rankings for each

Response and consider the Response with the lowest total to be the most highly qualified Response. Any tie will be

broken using the total of the matrix scores of all evaluators. If a tie persists, the tie will be broken in accordance with

the JEA Procurement Operational Procedures.

1.16) Selection Criteria

The following criteria will be used by JEA to evaluate and rank Responses from Respondents who meet the Minimum

Qualifications specified in this Solicitation.

1.17) Quotation of Rates (50 Points)

Respondent shall provide a completed Response form for scope of services in this solicitation. Additionally, if

requested, the provider shall provide a completed the Response Workbook in Appendix B. The total Response price

should be entered on the Proposal Form. The total Response price shall firm fixed prices, not estimates, and include all

profit, taxes, benefits, and all other items. ANY MODIFICATIONS, EXCEPTION, OR OBJECTIONS CONTAINED

WITHIN THE RESPONSE FORM MAY SUBJECT THE RESPONSE TO DISQUALIFICATION.

1.18) Professional Staff Experience (32 Points)

Company shall provide a maximum of Four (4) resumes of the professional staff to be assigned to manage / perform

the Work. The resumes provided shall identify the Project Manager or Lead, Electrician, Welder, and Senior Bus Duct

Technician (the "Team Members"). Note, all resumes must be from the Company submitting the Response and not a

subcontractor. Persons whose resumes are submitted as a Team Member must perform the Work unless Company

receives prior approval by the JEA. Each Team Member may only submit a resume to perform one role.

1.19) Past Performance/Company Experience (18 Points)

JEA will evaluate Respondent’s specific experience in undertaking similar professional engagements. Respondents

that are working or have worked for JEA in the past 2 years involving similar work must submit JEA as a

reference. Companies with utility industry experience will receive additional points for this criterion. Qualities and

indicators that will receive consideration generally include the number and types of the projects completed by the

Respondent that are similar in nature to the Scope of Services being required in this Solicitation; the degree of

This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

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1412196478 (RFP) N03 Isolated Phase Bus Refurbishment

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See also