Meeting Room Partitions

DEPARTMENT OF PARKS AND RECREATION
REQUEST FOR PROPOSAL
MEETING ROOM PARTITIONS/OPERABLE WALLS
1.1 REQUEST FOR PROPOSAL
The City of Webster Groves is accepting sealed bids from qualified contractors to replace the
partitions/operable walls as specified in these bid documents.
Sealed bids will be accepted until Tuesday, May 5, 2026, by 10 a.m. Bids should be submitted to:
Stephanie Morello
City of Webster Groves
#4 E Lockwood, Webster Groves, MO 63119
Bids may be delivered in person, by carrier, or by mail to address above. It is the sole responsibility of
the contractor to see that his/her bid is received in proper time. No late bids will be considered. Bids may
be awarded in part or in whole.
Anticipated Timeline
RFP Advertised April 21, 2026
Bids Due May 5, 2026, by 10 a.m.
Recommendation to Council May 19, 2026
Contract Awarded May 20, 2026
Contract Begins May 22, 2026
The City of Webster Groves reserves the right to reject any and all bids and waive any informality. The City
of Webster Groves also reserves the right to select the lowest and/or best bidder as determined by the City
in its sole discretion.
Questions regarding the bid request should be made by e-mail to Director of Parks and
Recreation, James Boyd at boydj@webstergrovesmo.gov.

1.2 INSTRUCTIONS TO BIDDERS - PLEASE READ ALL INSTRUCTIONS CAREFULLY.
1.2.1 Bid Procedure. Attach completed Bid Form (the "Bid") and include all information set forth herein
pertaining to the Request for Proposal. Failure to do so will result in the disqualification of the bid.
1.2.2 The Contractor represents, warrants and covenants that (s)he has carefully examined the
specifications and all provisions contained in the Request for Bids relating to items to be furnished,
and understands the meaning, content, and requirements of and agrees to the same.
1.2.3 The bid must be signed, on company letterhead, sealed, plainly marked: "City of Webster Groves
Partition/Operable Walls Replacement," and delivered to the City of Webster Groves, Attention:
Stephanie Morello Purchasing Coordinator, #4 E Lockwood, Webster Groves, MO 63119.
1.2.4 Bid must be delivered by Tuesday, May 5, 2026, by 10 a.m. No faxed or verbal bids will be
accepted. Contractors are responsible for the timely delivery of bid packages. A postage meter
mark is not sufficient evidence of mailing any bid package.
1.2.5 Bids may be withdrawn by notifying the City in writing prior to the submission deadline.
1.2.6 Upon award Contractor must provide a 100% performance bond on the primary bid.
1.3.1 Bid Contents and Format. Each Bidder must submit, as a part of its Bid, a written statement
covering the following information:
1.3.2 Letter of introduction from Contractor accepting the terms outlined in the RFP.
1.3.3 History, experience and qualifications of the Bidder. Include any special qualifications or
experience that may be pertinent.
1.3.4 List of at least three (3) past references of Contractor's jobs, complete with names, addresses and
telephone numbers of representatives to contact. This list should include local (St. Louis Area)
agencies with like-sized projects, who have purchased similar products and services. Please
ensure that a current contact is available for each reference. The City of Webster Groves may be
making site visits to assist in evaluation of work and service.
1.3.5 Bid forms must be filled out in their entirety. If not otherwise completed, all blanks must be marked
with "N/A." Any portion marked "N/A" will be considered a "NO BID" for that portion of the scope,
however, any portions completed will be considered separately.
1.3.6 Warranty (product and workmanship) information must be included in the bid.
1.3.7 There is a base (primary) bid, with no Alternates.
1.4 Requirements.
1.4.1 Bid form must be returned along with the required information noted above. Copies of the bid form
may be made if placing bids for alternative work suggestions.
1.4.2 Bid should include all equipment, fuel, and labor expenses.

1.4.3 Prices quoted are to be firm and final, and prices shall be stated in line items of quantity specified
in Exhibit 1 of the Bid package. Any and all discounts for which the City of Webster Groves qualifies
should be applied and included in the bid.
1.4.4 Payment will be made through normal purchase order and monthly invoice procedures.
1.4.5 Contractor will supply, upon request, a current financial statement.
1.4.6 Each bid shall be submitted on the attached form, complete with the full name of the company
submitting the proposal. The proposal shall be signed by an authorized agent or officer of the
company, stating his/her title, along with the complete mailing address, telephone number and e-
mail address stated.
1.5 Bidder's Declaration. The Contractor will not be permitted to use, to its advantage, any omission
or error in the Request for Bids, the specifications, requirements, or the contract documents, and
the City reserves the right to issue corrections for such error or omission. All Contractors submitting
Bids must submit the Bidders Declaration (the "Bidders Declaration"), which is part of the Bid Form,
a copy of which is attached. The Bidder's Declaration states that (s)he has examined the
information, is familiar with the requirements as to equipment, supplies, and labor of such
undertaking; and the (s)he has carefully prepared, examined, and checked the Bid to ascertain that
no mistake or error is contained in the Bid; and that (s)he will make no claim for correction or
modification after the receipt of the bids.
1.6 Deviations. No specifications should be construed as representing any particular brand of product
or process. Bidders should propose to furnish that which comes closest to meeting the details of
the specifications. Where deviations from the specifications are necessary, bidder must specify
such deviation in the Bidder's Response Form, stating why the product/process (s)he proposes will
render equivalent reliability or performance. If there is insufficient room for detailing deviation,
please indicate "See deviation" and attach, clearly indicating the bullet number on any such
attachments. Failure to detail all such deviations will provide a basis for rejection of the entire
proposal. Substantial deviations will not be considered.
1.7 Addendum: Any correction or additional interpretation of this RFP will be made by addendum
mailed or e-mailed to each recipient of this RFP for which we have business cards and will be
posted on the City web site www.webstergroves.org/bids. Those potential bidders, for which the
City has no contact information, will be responsible to apprise themselves of any changes or
additions to the RFP. The City of Webster Groves Parks and Recreation Department will not be
responsible for any other misinterpretation. Responses to questions of RFP interpretation may be
made known to all prospective Bidders if the lack of such information would be prejudicial to
uninformed Bidders.
1.8 Bid Valid for 6 Months. No bid may be withdrawn for a period of six (6) months following the date
specified for receipt of the bids.
1.9 All or Part. Contractors must bid on all work listed in the bid proposal. The City of Webster Groves
reserves the right to award the bid in part or in whole, with alternates added as funds allow, and as
is found to be in the best interest of the City.
1.10 Right to Reject Bids. The City reserves the right to reject any or all Bids and to waive any
informalities in the Bid or bid process and to accept the Bid that, in the sole judgment of the City,
will be in the best interest and/or most advantageous to the City and the citizens to be served.
2 GENERAL TERMS AND CONDITIONS
2.1 Tax Exemption. The City of Webster Groves is exempt from all sales tax. Exemption certificates
will be furnished upon request. In billing to the City, the City represents that it qualifies for the sales

tax exemption for local government under Missouri State Tax Law. Therefore, no sales tax applies
to any Contractor's invoice.
Insurance
2.2.1 General. The Contractor shall respond to these specifications as an independent contractor and
not as an employee of the City of Webster Groves. An original Certificate of Insurance from the
company of record must be furnished to the City and provide that the City of Webster Groves is an
"Additional Insured." The Contractor must obtain and maintain, at its sole expense, insurance of
the type and minimum amounts stated below. This requirement of insurance does not limit the
Contractor's liability in any manner. This insurance coverage shall not be amended or cancelled
without prior written notification to and written approval from the City of Webster Groves.
2.2.2 Worker's Compensation Insurance. The Contractor shall procure and shall maintain Worker's
Compensation Insurance for all of its employees to be engaged and perform work, and in case
such work is sublet, the Contractor shall require the subcontractor similarly to provide Worker's
Compensation Insurance for all such employees to be engaged by the Contractor for such work
unless such employees are covered by the protection afforded by the Contractor's Worker's
Compensation Insurance. In the event any class of employees engaged in hazardous work is not
protected under the Worker's Compensation statute, the Contractor shall provide and shall cause
such subcontractor to provide adequate Employer's Liability insurance for the protection of its
employees not otherwise protected.
2.2.3 Comprehensive General Liability Insurance. The Contractor shall carry public and property
damage insurance which shall include bodily injury and accidental death to any person and
subject at the minimum limits set forth below:
Public Liability $1,000,000 per person $3,000,000 per occurrence
Property Damage $1,000,000 per person $3,000,000 aggregate
2.2.4 Comprehensive Automobile Liability Insurance. The Contractor shall maintain Comprehensive
Automobile Liability Insurance Coverage in the amounts not less than the minimum limits set forth
below:
Bodily Injury, including Death $1,000,000 per person
Property Damage $1,000,000 per accident
2.2.5 Owner's Protective Insurance. The Contractor shall obtain and maintain an owner's protective
insurance policy with the City of Webster Groves named as an "Additional Insured" with liability
limits not less than the minimum limits set forth below:
Bodily Injury, including Death $1,000,000 per person $2,000,000per occurrence
Property Damag $1,000,000 per occurrence $2,000,000 aggregate
2.2.6 Indemnification - The Contractor covenants and agrees to release the City and any municipal
partners from any and all liabilities of any kind or nature in which the rights, cause of action, or
claim of any kind or nature whatsoever may hereafter accrue to the Contractor, its employees or
agents, by virtue of the Agreement between the Contractor and the City. The Contractor further
covenants and agrees to indemnify and hold the City harmless from any and all claims, rights or
causes of actions or damages of every kind and nature whatsoever which may arise as a result of
the Agreement between the City and the Contractor; and the Contractor shall defend or pay the
cost of defense of the City arising by virtue of any claim or cause of action for damages. The
Contractor agrees to pay any and all amounts which the City may be required to pay for damages
or amounts which the City may be required to pay for damages or compensation connected with
any claim arising by virtue of the Agreement between the Contractor and the City. The Contractor
further agrees to furnish a Certificate of Insurance to the City, designating the City as "Additional
Insured" under its terms so as to indemnify the City from any liability the Contractor has agreed to
hold the City harmless as set forth herein.

2.2.7 Delivery. Contractors shall coordinate scheduling dates and times with the City of Webster
Groves staff.
3 Contract
3.1.1 Duration of the contract.
3.2.1 Penalties and Termination of Contract: In the event the Contractor fails or
refuses to deliver or provide the supplies, materials, equipment or services within the times(s)
specified herein, or fails or refuses to comply with any requirement of the General Provisions or
of the Specifications, the City of Webster Groves may serve notice in writing upon him of its
intention to purchase said supplies, or equipment or obtain said services from another source.
Such notice shall contain the reasons for the City's intention to purchase services from another
source, and unless otherwise stated within ten (10) days after the servicing of such notice.
Contractor shall make complete delivery and/or comply with all requirements of the specifications
and General Provision; said purchase will be made.
In the event any provision of the contract, including the General Provision and Specifications, is
violated, and the Contractor fails or refuses to comply after ten (10) days written notice is given by
the City, The City shall have the additional rights, without further notice, to cancel the contract
and /or declare such Contractor to be an irresponsible bidder, in which case no contract shall be
awarded him by the City for a period of at least three (3) years from the date of violation, and then
only after satisfactory evidence that he will comply with City Specification and contract provision.
3.2.1 Assignment of Contract: Neither the City nor the Contractor shall assign the contract without the
written consent of the other party: nor shall the Contractor assign any monies due or to become
due to him hereunder without the written consent of the council of the City of Webster Groves. The
contractor shall not engage or use the services of subcontractors in performing the contract unless
the contractor obtains prior approval from the City.
3.2.2 Subcontractors: The contractor shall not engage or use the services of subcontractors in
performing the contract unless the contractor obtains prior approval from the City.
3.3 Damages The contractor shall be held responsible for any damage, breakage and/or loss
of the City's signs, buildings, or vegetation (i.e. trees), or any loss incurred to adjacent
property, buildings, vegetation, vehicles, or fences through the negligence of the contractor or his/her
employees while working on the City's premises.
3.4 Measurements included herein are estimates. All measurements and calculations, for purposes of
bid preparation, are the responsibility of Contractor and shall include all areas outlined in Bid
Specification. Any dimensions outlined in Bid Specification are estimates and subject to Contractor
verification prior to bid preparation. All bids shall be computed by Contractor (i.e. total price for
repairs, not price per linear foot or inch.)
3.5 Prevailing Wage: The Contractor shall comply with, and is bound by, the current provisions of
Missouri law pertaining to the payment of wages on public works projects contained in
MO.Rev.Stat. SS290.210 through 290.340 (1978), with regard to paying Prevailing Wage. Bidders
shall use prevailing wage order currently in effect.
3.6 Rights Reserved: The City of Webster Groves reserves the right to cancel all or any part of the
job if workmanship is not made as promised. Contractor shall notify the City of Webster Groves if
there is a delay.

3.7 Contractual Incorporation: All conditions and specifications are incorporated by reference in any
purchase order issued or contract signed. All pages of this bid must be returned in its entirety in
the bid proposal, along with any deviations from the specifications noted on separate sheets.
3.8 CRITERIA FOR SELECTION:
Contractor Reputation for Quality and Service (before, during and after project based on
reference checks, experience)
Supplier Reputation for Quality
Price: Though price is an aspect of consideration, it is evaluated in conjunction with quality and
cost effectiveness.
Durability/Longevity of Product: How performance is rated by the Webster Groves Parks
Division.
3.9 Qualifications: Contractor must have a minimum of five years' experience in construction
management. Three references of similar commercial contracts should be provided. Listing of
equipment to be used in the performance of this agreement shall be provided and approved by
the City representative. Listing of personnel who will be involved in the performance of this
agreement and their related commercial property maintenance experience shall be provided.
Bid
PRIMARY BID
1. General Conditions
a. Contractor shall restrict access and maintain a safe work site during operation on all City
owned properties.
b. Contractor shall ensure adherence to OSHA standards, including but not limited to providing
proper safe work environment, and personal protective equipment and clothing to its
workers.
c. Contractor shall restore properties, and surroundings to their original or improved condition
including sidewalks, pavilions, drives, streets, garden beds, and tree rings, etc. by the
removal of debris, and access material.
d. Contractor shall provide and iterate in bid proposal which forms of environmental and
sustainable methods will be used in construction and disposal of products
e. Bids shall include any measures necessary to protect the trees, landscaping and grounds
due to heavy equipment or other, as well as returning all properties to its original condition,
ready to receive visitors. All removed or unused product shall be hauled away at
Contractor's expense
2. Scope of Work
a. Shall be performed in accordance with terms listed in Exhibit 1 of this RFP.

BIDDER'S DECLARATION
Contractor:
Address:
Telephone Number:
Fax Number:
Email Address:
Representative's Name:
The bidder declares that:
1. (S)he is owner, partner, office, representative or agent of__________________, the Bidder that
has submitted the attached bid
2. (S)he examined the information and conditions surrounding the material contemplated by this
Request for Bids, and is familiar with the requirements as to furniture, equipment, and labor of
such undertaking; and that (s)he has carefully prepared, examined, and checked this Bid to the
end that no mistake or error has occurred in the Bid; and that (s)he will make no claim for
correction or modification after the closing time for the receipt of bids.
3. (S)he is fully informed respecting the preparation and contents of the attached bid and of all
pertinent circumstances respecting such bid;
4. Such bid is genuine and is not a collusive or sham bid;
5. The price or prices quoted in the attached bid are fair and proper, and are not tainted by any
collusion, conspiracy, connivance or unlawful agreement on the part of the Bidder or any of its
agents, representatives, owners, employees, or parties in interest, including this affidavit.
Signed ________________________________________ Date__________________
Title ________________________________________

STATEMENT OF BIDDER'S QUALIFICATIONS
Contractor must have a minimum of five years' experience in construction with the capability of
providing support for disease and pest control, three references of similar commercial contracts
should be provided, a listing of equipment to be used in the performance of this agreement. The City
also requires a listing of personnel who will be involved in the performance of this agreement and
their related commercial property maintenance experience shall be provided.
(To be submitted by the Bidder with bid.)
All questions must be answered and the data given must be clear and comprehensive. If necessary,
questions may be answered on separate attached sheets. The Bidder may submit any additional
information (s)he desires.
1. Company Name ________________________________________________________________
Phone Number ___________________________Fax Number__________________________
2. Permanent main office address ____________________________________________________
_____________________________________________________________________________
E-Mail Address________________________________________________
3. When organized _______________________________________________________________
4. If a corporation, where incorporated ________________________________________________
5. Number of years in business ___________.
If not under present firm name, list previous firm names and types or organizations.
_____________________________________________________________________________
_____________________________________________________________________________
6. Listing of Local Installations of Product (complete as much as you can.)
Product Owner Address Phone E-Mail
_____________________________________________________________________________
_____________________________________________________________________________
_____________________________________________________________________________
_____________________________________________________________________________
11. Have you ever defaulted on a contract? If so, where and why.
__________________________________________________________________________
______________________________
10. Will you, upon request, fill out a detailed financial statement and furnish any other information that
may be required by the City? _________

INFORMATION SHEET
MUST BE COMPLETED BY ALL BIDDERS AND SUBMITTED WITH BID PROPOSAL
Company Name:
_____________________________________________________________________________
Years' Experience in commercial construction: ___________________________________________
Supervisor and crew members
Names Years' experience

STATE OF MISSOURI )
)
COUNTY OF ST. LOUIS )
AFFIDAVIT OF COMPLIANCE WITH OSHA AND IMMIGRATION LAWS
(as required by Section 285.530, Revised Statutes of Missouri)
As used in this Affidavit, the following terms shall have the following meanings:
EMPLOYEE:
Any person performing work or service of any kind or character for hire within the State of
Missouri.
FEDERAL WORK AUTHORIZATION PROGRAM:
Any of the electronic verification of work authorization programs operated by the United
States Department of Homeland Security or an equivalent federal work authorization
program operated by the United States Department of Homeland Security to verify
information of newly hired employees, under the Immigration Reform and Control Act of
1986 (IRCA), P.L. 99-603.
KNOWINGLY:
A person acts knowingly or with knowledge,
(a) with respect to the person's conduct or to attendant circumstances when
the person is aware of the nature of the person's conduct or that those
circumstances exist; or
(b) with respect to a result of the person's conduct when the person is aware that the
person's conduct is practically certain to cause that result.
UNAUTHORIZED ALIEN:
An alien who does not have the legal right or authorization under federal law to work in the
United States, as defined in 8 U.S.C. 1324a(h)(3).
BEFORE ME, the undersigned authority, personally appeared_____________________, who,
being duly sworn, states on his oath or affirmation as follows:
1. My name is _________________________________ and I am currently the
(position e.g. President, Owner) _______________ of _______________________________________
(hereinafter "Contractor"), whose business address is ___________________________________
2. _______________________________________________, and I am of sound mind,
personally acquainted with the facts stated herein, and am authorized to make this Affidavit on behalf
of the company, under penalty of perjury.
3. This affidavit is in respect to the Contract for the City of Webster Groves, #4 E Lockwood
Ave, Webster Groves, MO 63119 (hereafter "Project.)
4. Contractor is enrolled in and participates in a federal work authorization program with
respect to the employees working in connection with this contract. Contractor does not knowingly employ
any person who is an unauthorized alien in connection with the contracted services set forth above.