*RE-ADVERTISEMENT* On-Site Shredding Services
| Location: | North Carolina |
|---|---|
| Posted: | Apr 21, 2026 |
| Due: | May 1, 2026 |
| Agency: | Gaston County |
| Type of Government: | State & Local |
| Category: |
|
| Solicitation No: | 2026-001A |
| Publication URL: | To access bid details, please log in. |
| Bid Number: |
2026-001A
|
| Bid Title: |
*RE-ADVERTISEMENT* On-Site Shredding Services
|
| Category: | Finance |
| Status: | Open |
|
Attachment Preview
Gaston County
**RE-ADVERTISEMENT**
REQUEST FOR PROPOSALS
ON-SITE SHREDDING SERVICES
LOCATED IN
GASTON COUNTY, NORTH CAROLINA
Proposals Deadline:
:00 pm on 5/01/2026
PROPOSAL SCHEDULE
(Note: The dates below are subject to change)
Request for Proposal
For
On-site Shredding Service
Bid Number: 2026-001A
Advertisement Date
Deadline for Questions
Proposals Due Date
Award of Contract Notice
Contract Start Date
April 21, 2026
April 14, 2026
May 1, 2026
May/June 2026
July 1, 2026
Questions concerning this RFP must be sent to:
Debbie Stone-Muller at debbie.stonemuller@gastongov.com no later than 5:00
PM Eastern Standard Time, on April 24, 2026
Reference RFP number 2026-001A and project name “Shredding Services”
in subject line
All answers to questions will be provided in the form of an addendum to this
RFP via the County Bid Website https://www.gastongov.com/Bids.aspx
1. INTRODUCTION
Gaston County, North Carolina (“County”), is soliciting proposals from qualified firms
(“Offerors”) to provide secure, confidential document shredding and destruction services for
various County departments and facilities.
This solicitation is issued in accordance with applicable laws and regulations, including but not
limited to:
North Carolina General Statute G.S 153A-449
2 CFR Part 200 (Uniform Guidance)
Gaston County Purchasing Policies and Procedures
This procurement is conducted as a competitive proposal process.
2. PURPOSE
The County intends to award a contract to one or more qualified Offerors to provide:
On-site secure shredding services (required at all service locations)
Secure, locked collection containers
Certified destruction of confidential materials
Recycling and environmentally responsible disposal
Chain-of-custody documentation
All services must comply with applicable federal and state confidentiality requirements,
including but not limited to HIPAA, IRS Publication 1075, and North Carolina public records
and privacy laws.
3. SCOPE OF SERVICES
3.1 Service Requirements
The Contractor shall provide:
Secure, locked shred bins or consoles
Scheduled recurring pickups (weekly, biweekly, or monthly as required)
Dedicated account representative who has the authority to make decisions and implement
those decisions regarding service updates, account charges, account disputes, billing
disputes, service disputes, invoicing, unsatisfactory service, delivery schedule, etc.
On-call or emergency shredding services
On-site mobile shredding at the time of pickup at all service locations
Shredding vehicles capable of servicing loading dock areas
Containers suitable for facilities with accessibility constraints, including locations
requiring transport via stairs (minimum four steps)
Personnel who are uniformed, bonded, and trained, and who perform services in
accordance with all applicable laws and regulations
Cross-cut shredding meeting NAID AAA Certification standards
A Certificate of Destruction provided after each service at each location
Secure chain-of-custody procedures at all times
The ability to add or remove bins and service locations during the contract term at the
same contract rates
Separate invoices for each County service location and department
3.2 Materials Covered
Paper documents
File folders (with or without fasteners)
Envelopes
3.3 Service Locations
Services will be required at multiple County-owned facilities throughout Gaston County. A list of
current locations and estimated volumes is provided in Exhibit A.
Additional locations may be added during the contract term. All volumes are estimates only and
are not guaranteed.
4. CONTRACT TERM
Initial Term: Three (3) years
Renewal Options: Two (2) one-year extensions upon mutual agreement
The total contract term shall not exceed five (5) years unless otherwise permitted by law.
5. MINIMUM QUALIFICATIONS
Offerors must:
1. Be properly registered to do business with the North Carolina Secretary of State
2. Have a minimum of three (3) years of experience providing secure shredding services for
governmental or institutional clients
3. Maintain insurance coverage as required in Section 10
6. COMPLIANCE REQUIREMENTS
6.1 Federal Requirements (2 CFR Part 200)
The Contractor must:
Comply with 2 CFR §§ 200.317–200.327
Not be suspended or debarred (SAM.gov verification required)
Comply with all applicable federal laws, regulations, executive orders, and terms and
conditions of the funding award including:
o Equal Employment Opportunity
o Contract Work Hours and Safety Standards Act (if applicable)
o Clean Air Act and Federal Water Pollution Control Act (if applicable)
o Debarment and Suspension Certification
o Access to Records
o Termination for Cause and Convenience
6.2 North Carolina Requirements
The Contractor must comply with:
E-Verify requirements (G.S. 143-133.3)
Iran Divestment Act (G.S. 147-86.58)
Non-collusion affidavit
Historically Underutilized Business (HUB) requirements (if applicable)
This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.
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