6515--Washer Disinfector Unit Carts and Utensils (VA-26-00033723)

Active

Contract Opportunity

1.0 DESCRIPTION
THIS IS A SOURCES SOUGHT NOTICE ONLY. This is not a solicitation for bids, proposals, proposal abstracts, or quotations. The Department of Veterans Affairs (VA) Strategic Acquisition Center (SAC) is issuing this Sources Sought Notice as a means of conducting market research to identify qualified sources with the capability and the resources to meet the Veterans Health Administration s (VHA) Non-Expendable Equipment National Program requirement for cart and utensil washer/disinfector units.
The SAC in conjunction with VHA is seeking a qualified source to supply brand name or equal Steris Vision® 1300 Series Cart and Utensil Washer/Disinfector units on an agency-wide basis. VA intends to award a single Requirements Contract with Firm-Fixed Price (FFP) orders IAW FAR 16.503, Requirements Contracts, to a supplier of this equipment. Vendors will be required to deliver cart and utensil washer/disinfector units to VA medical centers and facilities throughout the United States.
The anticipated period of performance is for one 12-month base period with four 12-month option periods from the date of award. However, the Government's decision as to whether to continue with the contract, upon annual review, will be based upon successful performance during each previous year and continued need.
The associated North American Industrial Classification System (NAICS) code for this procurement is 339113 Surgical Appliance and Supplies Manufacturing and the associated size standard is 800 employees.
The FAR Provision found at 52.204-7 requires that The Offeror shall have an active Federal Government contracts registration in the System for Award Management (SAM) when submitting an offer or quotation. You may access the SAM website at SAM.gov | Home. All offerors must be certified with the appropriate NAICS code on the SAM website. All SDVOSB/VOSB offerors must be verified in the SBA database at: https://veterans.certify.sba.gov/#search at the time of submission.
Submissions for this sources sought shall be submitted by email no later than January 28, 2026, 12:00pm Eastern to all the following:
Alanna.Wilson@va.gov
Anthony.Zibolski@va.gov
This notice is for planning purposes only and does not constitute a commitment on the part of the Government to award a contract, nor does the Government intend to pay for any information submitted as a result of this notice. This Sources Sought Notice is part of a continuous process for obtaining the latest information on the commercial status of the industry with respect to their current and near-term abilities. The information provided herein is subject to change and in no way binds the Government to solicit for, or award, a competitive contract. It is emphasized that this is a notice solely for planning and informational purposes. Respondents are advised that the Government is under no obligation to acknowledge receipt of the information received or provide feedback to respondents with respect to any information submitted. The Government may or may not issue a solicitation as a result of this notice. There is no solicitation available at this time.
2.0 SCOPE OF WORK
Washer/disinfectors are designed to clean instruments and utensils by removing blood, bone, fat, and other organic debris that can adhere to surfaces and crevices, which provide a substrate for growth of microorganisms. These substances are sometimes difficult to remove, especially when dry or in hard-to-reach areas. Use of washer/disinfectors may reduce staff exposure to risky manual cleaning of soiled instruments and ensure that cleaning is done in a consistent manner. After decontamination, the instruments are arranged in packs for final sterilization. (Washer/disinfectors differ from washer/sterilizers in that they do not have a steam sterilization cycle). Cart washers are designed to clean and disinfect case carts and large items such as plastic crates, containers and lids, toilet seats, and wheelchairs.

The following Contract Line Items (CLINs) are being considered:
Contract Line Items
Manufacturer
Part
Number
Description
0001
STERIS Corporation
FW04201
VISION 1321 CW DISINFECTOR,208V,60HZ,STEAM,DPD
0002
STERIS Corporation
FW04202
VISION 1321 CW DISINFECTOR,460-480V,60HZ,STEAM,DPD
0003
STERIS Corporation
FW04212
VISON 1321 ELECTRIC CART WASHER 460-480V 60HZ
0004
STERIS Corporation
FW05201
VISION 1327 CW DISINFECTOR,200-208V,60HZ,STEAM,DPD
0005
STERIS Corporation
FW05202
1327 CART & UTENSIL W/DISINF,460-480V,60HZ,ST,DPD
0006
STERIS Corporation
FW05212
VISION 1327 ELECTRIC CART WASHER 460-480V 60HZ
0007
STERIS Corporation
FW10201
VISION 1330L CART AND UTENSIL WASHER 200-208V 60HZ
0008
STERIS Corporation
FW10202
VISION 1330L CART & UTENSIL WASHER 460-480V 60HZ
0009
STERIS Corporation
FW10212
VISION 1330L ELECTRIC CART WASHER 460-480V 60HZ
0010
STERIS Corporation
FY030009
THREE RESERVOIRS(INSTALL ON UNIT)
0011
STERIS Corporation
FY030010
PURE WATER LINE(INSTALL ON UNIT)
0012
STERIS Corporation
FY030011
INSTRUMENTS WASHING OPTION (INSTALLED ON UNIT)
0013
STERIS Corporation
FY030013
SEISMIC ANCHORAGE OPTION(INSTALL ON UNIT)
0014
STERIS Corporation
FY030014
ACU-RINSE RESERVOIR(INSTALL ON UNIT)
0015
STERIS Corporation
FY030015
ACU-WASH RESERVOIR (ONLY AVAILABLE IF ACU-RINSE PRESENT)(INSTALL ON UNIT)
0016
STERIS Corporation
FY030016
NON-VENTED(INSTALL ON UNIT)
0017
STERIS Corporation
FD324
FLOOR RAMPS (2) FOR INSTALLATION WITHOUT PIT
0018
STERIS Corporation
FD325
HEPA FILTER
0019
STERIS Corporation
FD329
BAR CODE SCANNER
0020
STERIS Corporation
FD326
EXTERIOR PANELS - SERVICE SIDE 1321
0021
STERIS Corporation
FD327
EXTERIOR PANELS - NON-SERVICE SIDE 1321
0022
STERIS Corporation
FD328
COMMON SERVICE AREA JUNCTION PANELS
0023
STERIS Corporation
FD005
REMOTE LIGHT/BUZZER VISION 1227/1300
0024
STERIS Corporation
FD006
KIT,ADD LUBRICANT TO 1300
0025
STERIS Corporation
FD007
KIT,NARROW WASHER 1300
0026
STERIS Corporation
FD852
SEISMIC, ANCHORAGE (2010) 1321/1327
0027
STERIS Corporation
FD479
STEAM CONDENSATE TO DRAIN
0028
STERIS Corporation
FD318
SEISMIC ANCHORAGE KIT
0029
STERIS Corporation
FD330
EXTERIOR PANELS - SERVICE SIDE 1327
0030
STERIS Corporation
FD331
EXTERIOR PANELS - NON-SERVICE SIDE 1327
0031
STERIS Corporation
FD333
PANELS,S/S,SERVICE SIDE (1330)
0032
STERIS Corporation
FD334
EXTERIOR PANELS,S/S (1330)
0033
STERIS Corporation
FD322
CONTAINER RACK
0034
STERIS Corporation
FD323
UTENSIL RACK
0035
STERIS Corporation
FD360
INSTRUMENT RACK VISION 1300 CART WASHERS
0036
STERIS Corporation
SE101372
STANDARS INSTALL VISION CART WASHER
0037
STERIS Corporation
SE1010021
STANDARD DEINSTALL CART WASHER
0038
STERIS Corporation
SE0000083
SEISMIC INSTALLATION
0039
STERIS Corporation
SE101372NW
PREMIUM NW INSTALL VISION CART WASHER
0040
STERIS Corporation
SE1010021NW
PREMIUM NW DEINSTALL CART WASHER
0041
STERIS Corporation
SE101372UL
PREMUIM UL DEINSTALL VISION CART WASHER
0042
STERIS Corporation
SE1010021UL
PREMIUM ULDEINSTALL CART WASHER
0043
STERIS Corporation
FD050
INSTRUMENT UPGRADE BASE KIT 1300
0044
STERIS Corporation
FD051
INSTRUMENT UPGRAGE SUPPORT 1321
0045
STERIS Corporation
FD052
INSTRUMENT UPGRATE SUPPORT 1327
0046
STERIS Corporation
FD053
INSTRUMENT UPGRADE SUPPORT 1330
0047
STERIS Corporation
SE101371
1ST YEAR PREVENTIVE CARE CONNECT VISION CART WASH
0048
STERIS Corporation
SE1013700048
PREVENTIVE CARE VISION 1321/1327 CART WASHER
0049
STERIS Corporation
SE1013711
LABOR CARE VISION 1321/1327 CART WASHER
0050
STERIS Corporation
SE1013752
TOTAL CARE CONNECT VISION 1321/1327 CART WASHER
0051
STERIS Corporation
SE1013753
2 YR TOTAL CARE CONNECT VISION 1321/1327 CART WASH
0052
STERIS Corporation
SE1013711028
2 YEAR LABOR CARE VISION 1321/1327 CART WASHER
0053
STERIS Corporation
SE1013700028
2 YR PREVENTIVE CARE VISION 1321/1327 CART WASHER
0054
STERIS Corporation
SE10137100003
1 YR LABOR CARE W/PM PARTS VISION 1321/27CART WASH
0055
STERIS Corporation
SE10137000283
2 YR LABOR CARE W/PM PARTS VISION 1321/27CART WASH
0056
STERIS Corporation
SE0000046
CUSTOMIZED TRAINING - 1 DAY / UP TO 5 TRAINEES
0057
STERIS Corporation
SE0000047
CUSTOMIZED TRAINING - 2 DAYS / UP TO 5 TRAINEES
0058
STERIS Corporation
SE0000048
CUSTOMIZED TRAINING - 3 DAYS / UP TO 5 TRAINEES
0059
STERIS Corporation
SE61118
CUSTOMIZED TRAINING - 4 DAYS / UP TO 5 TRAINEES
0060
STERIS Corporation
SE61119
CUSTOMIZED TRAINING - 5 DAYS / UP TO 5 TRAINEES
0061
STERIS Corporation
SE10137696
CART WASHER TRAINING (PER STUDENT) MENTOR, OHIO
0062
STERIS Corporation
SE1013769
ONLINE TRAINING VISION 1327 WASHER-PER PERSON
0063
STERIS Corporation
SE9999999
PRODUCT USE TRAINING

The following Salient Characteristics (SCs) are being considered:
CLINs apply to the following SC s:
CLINs 0001-0043 apply to SC s 1-11
CLINs 0044-0055 apply to SC 12
CLINs 0056-0063 apply to SC 13

SC #
SALIENT CHARACTERISTICS
METHOD OF EVALUATION
SC 1
Cart and Utensil Washer/Disinfector capable of Floor and Pit Mounting
Literature Review
SC 2
Minimum 34 water spray jets/nozzles through nozzles in rotary spray arms.
Literature Review
SC 3
Shall have multiple factory-set select cycles
Literature Review
SC 4
Must have at least 3 chamber compacities size options
Literature Review
SC 5
Must have automatic doors for pass-through/throughput operations.
Literature Review
SC 6
ISO 15883 compliant
Literature Review
SC 7
Must have bar code scanning capability for automated identification and tracking of equipment
Literature Review
SC 8
Must have Smooth flat floor for ease of loading and unloading carts
Literature Review
SC 9
Shall have Emergency Stop
Literature Review
SC10
Must have multiple interchangeable Instrument, Container and Utensil racks
Literature Review
SC11
Must have minimum one year Warranty
Literature Review
SC 12
Shall have multiple maintenance plan options
Literature Review
SC 13
Must provide user Training
Literature Review
For each product (brand name and part number), the response must include descriptive literature demonstrating the product meets or exceeds the salient characteristics (SC) specified above.
The Government's intent is to include all ancillary items to ensure the equipment can function as designed by the OEM and as required. Vendors are encouraged to provide any product solution or configuration so long as they meet the salient characteristics. Additionally, responses can include any additional product that may be beneficial. These items must be clearly identified by brand name and part number.
In addition to the above CLINs and salient characteristics, the Government contemplates utilizing the below evaluation subfactors:
Evaluation Subfactors
1. Safety
Multiple emergency stop controls
Security Access code
Automatic locking door systems
Chamber illumination
Audible and visual alarms with clear error messages
Seismic Anchoring

2. Design
Multiple door configurations
Multiple racks, Instrument, Container and Utensil racks special features.
Instrument racks capable of loading and unloading from any side
Integral spray arms
Cool touch handles on washing racks
HEPA filter drying
Integrated cycle printer
Chamber size

3. Performance
Number of carts per hour
Energy and Water Consumption
Multiple wash, rinse, and drying cycles features; plus programable cycles and optional custom cycles that can be added

4. Quality
Control Panel with ability to view current cycle progress and other critical information.
501(k)
Offers multiple maintenance plans to include Level of Maintenance, Repair and Emergency plans, and the number of years of coverage.
Technician training above user level

Responses to this Sources Sought Notice shall include the following:

Full name and address of company.
SAM Unique Entity Identifier (UEI).
Business Size.
Manufacturer or Distributor:
If distributor, provide full name, business size and address of manufacturer.
If distributor, provide evidence that your firm is an authorized distributor for the manufacturer of the products proposed.
Country of Origin designation for all products proposed.
Ability to provide uninterrupted supply of products on a national scale.
Technical Literature that clearly shows product(s) meets the identified salient characteristics and page numbers where each salient characteristic is met.
Does vendor offer an annual service plan, Yes or No?
If Yes:
What does the plan cover?
Does plan cover software updates only?
Does the plan cover parts repair or replacement only?
Does the plan cover both software and parts?
Vendor is requested to provide documentation that shows information on their service plan.
Is the service provided by the OEM or a subcontractor?
Any additional product solution or configuration that would be beneficial to the functionality of the product line identified.
Item pricing information of products, inclusive of flat rate shipping. Include any quantity discounts, noting at what level of quantity ordered should the Government expect tiered price reductions, if any.
NOTE: In order for the Contracting Officer to determine whether a set-aside can be pursued, it is essential to provide pricing information. Without this information, the Contracting Officer will be unable to assess whether there is a reasonable expectation of receiving fair and reasonable pricing from socio-economic concerns.
Does your firm have any subcontracting opportunities for this equipment?
Identify any federal contracts vehicles held by your firm that provides this equipment.
Are there any further standards or criteria, to include salient characteristics and subfactors, VA should consider in a procurement action for this equipment?
Are the Government s specifications unduly restrictive?
Any additional information the Government should know prior to issuing a solicitation.

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