Engineering services for work related to an application for a water infrastructure project

REQUEST FOR PROPOSALS FOR ENGINEERING SERVICES
City of Pontotoc
City of Pontotoc requests proposals from qualified firms or individuals to provide Engineering
services for work related to an application for a water infrastructure project with potential funding
from: Appalachian Regional Commission, Community Development Block Grant and/or other
federal funding agencies. This Request for Proposal includes the preparation of a preliminary cost
estimate to be used in the application and project Engineering services if the project is awarded.
You are invited to submit a proposal, in accordance with this request, to Pontotoc City Hall, 116
North Main Street, Pontotoc MS 38863 on by September 21st, 2026 @ 3:00 p.m.
The Engineer will be responsible for performing all Engineering services through project closeout
in accordance with federal, state, and local laws, regulations, and policies. The scope of work
includes but is not limited the following: 1) prepare preliminary cost estimate and preliminary
Engineering report; and if grant is awarded 2) prepare plans and specifications, 3) distribute bid
documents, 4) assist in bid opening and prepare bid tabulation, 5) assist in the execution of
construction contracts, 6) hold preconstruction conference, and 7) perform construction inspection
including periodic reports to City of Pontotoc and approve all payment requests.
The City of Pontotoc is an Equal Opportunity Employer. City of Pontotoc encourages Minority
owned Business Enterprises (MBEs) and Woman owned Business Enterprises (WBEs) to submit
proposals.
All proposals must be submitted in a sealed envelope and marked with the following
language on the outside of the package: Proposal for Engineering Services. Proposals will be
evaluated on the following factors: Qualifications, (40 points), Experience (40 points) and
Capacity for Performance (20 points). To be evaluated properly, the following must be addressed
in detail:
Qualifications - List of qualifications of person to be assigned to project.
Experience - Information regarding the firm's experience and the projects previously undertaken,
including the type and amount of grants awarded, the projects activities, and the status of projects.
Capacity for Performance - Identify the number and title of staff assigned to provide services.
The City of Pontotoc will evaluate each proposal. They may hold proposals for a period of not to
exceed thirty (30) days for the purpose of reviewing the content of the proposals and investigating
the qualifications of the firms and assigned individuals. The City of Pontotoc reserves the right to
reject and/or all proposals.
Subject to grant award and the removal of all environmental conditions, the City of Pontotoc will
award a contract with the qualified individual or firm whose proposal has the highest number of
cumulative points issued by the selection committee and determined to be the most advantageous
to the City of Pontotoc, price and other factors considered. The contract will include scope and
extent of work and other essential requirements. An individual contract will be executed for the

awarded project, and the contract will be on a fixed price basis. The City of Pontotoc has the
authority to terminate the selection at any time.
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