SCSD Welding Technology Equipment

Location:	Mississippi
Posted:	Jul 30, 2026
Due:	Aug 17, 2026
Agency:	State Government of Mississippi
Type of Government:	State & Local
Category:	34 - Metalworking Machinery 70 - General Purpose Information Technology Equipment (including software).
Solicitation No:	136-20260728101801 SCSD
Publication URL:	To access bid details, please log in.

Procurement Details

Smart Number	136-20260728101801 SCSD	Advertised Date	07/30/2026 12:00 PM
RFx #	3170036377	Submission Date	08/17/2026 12:00 AM
RFx Status	Open	Major Procurement Category	COMMODITIES
RFx Opening Date	N/A	Sub Procurement Category	EQUIPMENT - NON-TECHNOLOGY
RFx Type	MDA - RFx
Agency	MPTAP
RFx Description	PUBLIC NOTICE OF INVITATION FOR BIDS FOR WELDING TECHNOLOGY EQUIPMENT FOR THE SMITH COUNTY SCHOOL DISTRICT BID NUMBER: 012026-003 Notice is hereby given by law that bids for Welding Technology Equipment will be received by the Smith County Board of Education of Raleigh, Mississippi. Bids will be received by an Electronic Multi-Item Reverse Auction Process administered by Central

RFx Items

PRODUCT CATEGORY	PRODUCT DESCRIPTION
89510	WeldEquipArcelectric

Awarded

VENDOR NAME

VENDOR NUMBER

AWARD DATE

AWARD AMOUNT

FUNDING SOURCE

Bid Attachments

Attachments Welder_RA__Bid_Packet_20261
Attachments Welding Equipment Reverse Auction Advertisement August 2026.pdf

Attachment Preview

Smith County School District

John King, Superintendent

212 Sylvarena Avenue/P.O. Box 308

Raleigh, Mississippi 39153

601.782.4296

To: Prospective Bidders

From: Robert Miles, Purchasing Agent/Operations Director

Smith County School District

P.O. Box 308

Raleigh, MS 39153

601-782-4296

Date: July 29, 2026

Notice of Solicitation of Bids for Multi-Item Reverse Auction

Unpriced Bid Proposals

Date: Monday, August 17th, 2026

Time: 10:00 am, CST

Location: Smith County School District

Central Office

212 Sylvarena Ave., Suite C

Raleigh, MS 39153

Bid Opening/Reverse Auction

Date: Thurs., August 20th, 2026

Time: 10:00 am, CST

Location: Smith County School District

Central Office

212 Sylvarena Ave, Suite C

Raleigh, MS 39153

Bid Items

Bid Number: 012026-003

Description: SCSD Welding Technology Equipment

Procurement Schedule

Release of Bid:

Advertisement Publication Dates:

Deadline for Questions/Clarifications

Unpriced Bid Proposals

Reverse Auction for Approved Bidders

Anticipated Board Approval

Purchase Order Issued

July 29, 2026

July 29, 2026 & August 5, 2026

August 12, 2026, 12:00 pm CST

August 17, 2026, 10:00 am CST

August 20, 2026, 10:00 am CST

September 8, 2026

Immediately Following Board Approval

Instructions and Terms for Reverse Auction Event

Unpriced Proposals will be received by the Smith County School Board of Education, 212

Sylvarena Ave., Suite C, Raleigh, MS 39153 or electronically at www.centralbidding.com, at the

date and time specified on the BID NOTICE. Neither dating of the unpriced proposal form, nor

placing it in the mail by this date will meet legal requirements. All unpriced proposals must be

received at the Board of Education or electronically at www.centralbidding.com on or before the

date and time specified in the Procurement Schedule. The Smith County School Board of

Education reserves the right to reject any and/or all unpriced proposals received, and to waive

any and all informalities.

1. All unpriced proposals submitted shall be typed. Any changes that are made in writing

must be initialed. No changes shall be allowed after the unpriced proposals are opened.

The Smith County School District (hereafter, the District) shall not be responsible for any

errors or omissions. Unpriced proposals may be hand delivered, delivered by mail, or

submitted electronically at www.centralbidding.com. Paper unpriced proposals must be

submitted in a sealed 8” x 10” or larger envelope. The envelope or shipping package

must be labeled as follows, or the bid may be rejected:

Attn: Robert Miles

SCSD Welding Technology Equipment

#012026-003

August 17th, 2026

Name of company or person submitting bid

2. Any unpriced proposals received after the opening date or time shall be refused,

marked “Late Unpriced Proposal”, and returned to the bidder unopened. For this purpose

the official time for the unpriced proposal opening shall be based upon the time as

indicated by the Central Office of the District. It is solely the responsibility of the bidder

to ensure unpriced proposals are received prior to the opening date and time.

3. Unpriced proposals may be modified or withdrawn by written notice from the bidder,

if received by the Purchasing Agent prior to the date and time set forth in the BID

NOTICE. In order to modify an unpriced proposal, the bidder must submit a new

unpriced proposal with the words “Modified Unpriced Proposal” shown in the lower left

corner of the sealed envelope or shipping box. The original unpriced proposal remains the

property of the District. Telephone modifications or withdrawals will not be accepted. If

a bidder withdraws an unpriced proposal, all documents shall remain the property of the

District.

4. All items contained in this unpriced proposal are to be per specifications, unless

otherwise allowed in writing by the District Purchasing Agent prior to the scheduled

opening.

5. All unpriced proposals shall be prepared using the unpriced proposal form(s) provided.

Qualification of Bidders

Unpriced proposals will be evaluated by staff of the District. All bidders submitting acceptable

specifications will be invited to participate in the electronic multi-item reverse auction. The

District reserves the right to extend the auction date if necessary to complete the pre-qualification

process.

Method of Bidding

Priced bids per item from approved bidders will be accepted during an electronic multi-item

reverse auction bid event that has a starting date and time of Thursday, August 20th, 2026 at

10:00 am, CST. Bids will only be accepted in an electronic process hosted by Central Bidding

and the supplier must complete the free registration at:

https://www.centralauctionhouse.com/registration.php to participate in this Electronic Reverse

Auction Bid Process. For any questions relating to the electronic submittals and/or bidding

process, please call Central Bidding at 225-810-4814.

Term of Bid and Prices

The bidder agrees that all goods and/or services awarded under this process will be available for

purchase at the price bid during the reverse auction process, from the approval of the award by

the Smith County Board of Education until October 1, 2026. Should any item become

unavailable at the specifications listed in the bid during this term, the vendor may request in

writing to substitute a similar item with specifications equivalent to or better than the original at

the same price or reduced price. In each case, the District, and only the District, will decide if the

substitute item meets or exceeds the specification. All substitutions will require approval in

writing from the Purchasing Agent of the District. The Smith County School Board of Education

reserves the right to reject any and/or all submissions, to waive any and all informalities, request

clarification from vendors, and to accept any offer deemed in the district’s best interest.

Purchases Orders, Invoices, and Payment Terms

The Smith County School District requires that Purchase Orders be issued before any items are

ordered or delivered. The Smith County School District shall not be responsible for any products

delivered without an approved Purchase Order, and/or without a signed acknowledgement of

receipt by a District employee at time of delivery. The awarded bidder shall provide accurate,

legible, and timely documentation, such as invoices, credits, and statements as requested by the

District. The bidder shall include packing slips with all shipments detailing all items included in

each shipment. The awarded bidder agrees to receive payment within 45 days from the date of

receipt of a properly submitted invoice, or within 45 days after inspection and approval of the

goods or services by Smith County Schools, whichever is later. In the event of a dispute, the

awarded bidder agrees Smith County Schools shall pay only the amount not disputed, as per

Miss. Code Ann. 31-7-305. The District requires the attached W-9 form be completed and

included in your bid submission.

Budgetary/Funding Constraints

The District reserves the right to reduce or increase the quantity or retract any item from the bid

without any obligations or penalty based upon availability of funds. The District intends to award

all items in the reverse auction in its entirety to one vendor, however the District reserves the

right to award items to individual bidders if it deems such is in the best interest of the District.

Questions/Request for Clarifications

Any questions regarding the terms, specifications, or conditions of this reverse auction process

must be submitted by email to Robert Miles, Purchasing Agent for the District at

robert.miles@smithcountyschools.net. All questions will be answered via email. Should the

District deem the response to any question or clarification would be beneficial to all interested

parties, the response will be posted to the reverse auction site at www.centralbidding.com. No

response will be provided for questions received after the deadline, as noted in the procurement

schedule previously listed.

Governing Law

This agreement shall be governed by and in accordance with the laws of the State of Mississippi.

The venue for the resolution of any dispute shall be Smith County, Mississippi. The bidder

expressly agrees that under no circumstances shall the District be obligated to pay attorney fees

or the cost associated with any legal action initiated by the bidder.

Insurance Requirements

The awarded bidder will be required to present the District with a certificate of coverage

documenting liability insurance and workers’ compensation insurance coverage of $1,000,000

per occurrence and listing the District as certificate holder for each policy. This certificate must

be presented to the District prior to approval of the awarded bidder by the Smith County Board

of Education. The policy must remain in effect during the entire term as defined above.

Freight, Shipping, and Other Cost

The equipment, commodities, and/or services included in this reverse auction process will be

delivered to various schools, offices and/or other locations within the District. Purchase orders

will be provided to the awarded bidder detailing the items, quantities, and delivery location of all

items. The bidder agrees all shipping, handling, freight, installation (where requested), setup

(where requested), and other costs will be included in the unit prices bid during the reverse

auction. No additional amounts beyond the unit price for each item will be included in any

invoice. It is the Districts intent to pay the amounts bid as a result of this reverse auction process,

without any additional costs included for the duration of the approved agreement.

SCSD Welding Technology Equipment

August 17th, 2026, 10:00 am CST

#012026-003

I / We propose to furnish and deliver the items and services on the unpriced

proposal form according to your specifications.

I / We further agree not to request permission to withdraw our bid after the bids

have been opened.

This bid consists of (A) the Bid Notice, (B) the Instructions and Terms, (C) the

Required Specifications, and (D) the Unpriced Proposal From.

I / We, the undersigned, do hereby understand, acknowledge, and accept the

instructions and terms under which this unpriced proposal was requested by Smith

County School District.

Company Name Authorized

Representative Name (Print)

Address

Signature

Federal Tax I.D. Number

Title

Telephone

Date

Fax

Return this completed form, the completed unpriced bid proposal form, the

completed form W-9, and any additional relevant documentation of your

products and services you choose to include with your proposal.

This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

Daily notification on new contract opportunities

With GovernmentContracts, you can:

Find more opportunities and win more business
Receive daily alerts for all new bid opportunities
Get contract opportunities matched to your business

ONE WEEK FREE TRIAL

SCSD Welding Technology Equipment

Attachment Preview

See also