CCI Masonry Repairs

Request for Qualifications (Architect / Engineer)
State of Ohio Standard Forms and Documents
Administration of Project: Local Agency
Project Name CCI Masonry Repairs Response Deadline 08/05/26 3:00 PM local time
Project Location Chillicothe Correctional Institution Project Number DRC-26L419
City / County Chillicothe / Ross Project Manager Jeff Garverick
Owner ODRC Contracting Authority Local Agency
Delivery Method General Contracting Prevailing Wages State
No. of paper copies requested (stapled, not bound) 0 No. of electronic copies requested (PDF) 1
Submit the requested number of Statements of Qualifications (Form F110-330) directly to ODRC Procurement at
DRC.CAMSRFQ@drc.ohio.gov. See Section J of this RFQ for additional submittal instructions.
Submit all questions regarding this RFQ in writing to ODRC Procurement at DRC.CAMSRFQ@drc.ohio.gov with the project
number included in the subject line (no phone calls please). Questions will be answered and posted to the Opportunities page
on the OFCC website at http://ofcc.ohio.gov on a regular basis until one week before the response deadline. The name of the
party submitting a question will not be included on the Q&A document.
Project Overview
A. Project Description
The Chillicothe Correctional Institution (CCI), located at 15802 OH-104 Chillicothe Ohio, originally opened as a State
of Ohio prison in 1966. It is a former site of a military camp during the Civil War that later became a federal
penitentiary. CCI is currently a medium security prison with the capacity to house approximately 2,950 men.
The Request for Qualifications (RFQ) is being issued to obtain Professional Architectural / Engineering services for
the repair of the masonry block on a couple different Housing unit buildings. The current brick on the units are
starting to buckle and fall off the walls.
The buildings are aging and in dire need of repair or replacement. The buildings will need to be studied to determine
the cause and the safety of the structural components.
The development of a complete Program of Requirements (POR) will be necessary and included as part of this
award. This POR development will include investigation and review of all existing structural concerns and the fix for
the brick masonry repairs. Evaluation of the project schedule and budget will also be part of the POR stage.
B. Scope of Services
The selected A/E, as a portion of its required Scope of Services and prior to submitting its proposals, will discuss and
clarify with the Owner and/or the Contracting Authority, the cost breakdown of the Architect/Engineer Agreement detailed
cost components to address the Owner's project requirements. Participate in the Encouraging Diversity, Growth& Equity
(EDGE) Program as required by statute and the Agreement.
As required by the Agreement, and as properly authorized, provide the following categories of services: Program
Verification, Schematic Design, Design Development, Construction Document Preparation, Bid and Award Support,
Conformed Documents, Construction Administration, Post-Construction, and Additional Services of all types.
Refer to the Ohio Facilities Construction Manual for additional information about the type and extent of services required
for each. A copy of the standard Agreement can be obtained at the OFCC website at https://ofcc.ohio.gov.
During the construction period, provide not less than 4 hours (excluding travel time) on-site construction administration
services each week, including (1) attendance at progress meetings, (2) a written field report of each site visit, (3) on-site
representation comprised of the A/E and its consultant staff involved in the primary design of the project, all having
relevant and appropriate types of construction administration experience.
Please list all major scope services needed to complete the selection process for successful project delivery. The specific
scope of services must state particular building types, functional design or specialized professional services required to
evaluate the level of experience of each applicant firm (e.g. parking garage, kitchen design, correctional facility, medical
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Request for Qualifications (Architect / Engineer) continued
facility). The scope of services should also define the types of basic and additional professional design and administration
services necessary for the project. This information will be used by each applicant to populate the Relevant Project
Experience Matrix in Section F of Form F110-330.
For purposes of completing the Relevant Project Experience Matrix in Section F of the Statement of Qualifications (Form
F110-330), below is a list of relevant scope of work requirements for this RFQ:
1. Project Delivery method (GC)
2. Role on project ( AE, GC)
3. Structural repair experience
4. Renovation/replacement of Masonry to buildings
5. Correctional facility experience
6. Experience with design at a site with historical significance
7. Construction cost estimating
8. Ohio Capital Improvement Process ( OAKS CI and Documents)
9. Experience with ODRC and/or OFCC
C. Estimated Budget / Funding D. Anticipated Schedule
State Funding: $2,800,000 Professional Services Start: 09 / 26
Other Funding: $0 Construction Notice to Proceed: 03 / 27
Construction Cost: $2,520,500 Substantial Completion of all Work: 09 / 27
Total Project Cost: $2,800,000 Professional Services Completed: 10 / 27
E. Estimated Basic Fee Range (see note below) F. EDGE Participation Goal
7% to 9% Percent of initial Total A/E Fee: 5.0%
NOTE: Basic Services include: (1) Program Verification, (2) Schematic Design, (3) Design Development, (4) Construction Documents,
(5) Bidding and Award OR GMP Proposal and Amendment (as applicable), (6) Construction Administration, and (7) Closeout services. The
Basic Fee includes all professional design services and consultant services necessary for proper completion of the Basic Services, including
validation of existing conditions (but not subsurface or hidden conditions) and preparation of cost estimates and design schedules for the
project. The Estimated Basic Fee Range is calculated as a percentage of the Estimated Budget for Construction Cost above, including
the Owner's contingency. The Basic Fee excludes any Additional Services required for the project.
G. Basic Service Providers Required (see note below) H. Additional Service Providers Required
Lead A/E Discipline: Architecture
Secondary
Disciplines: Civil Engineering
Structural Engineering
NOTE: The lead A/E shall be (1) an architect registered pursuant to ORC Chapter 4703, (2) a landscape architect registered pursuant to ORC
Chapter 4703, or a (3) professional engineer or (4) professional surveyor licensed pursuant to ORC Chapter 4733.
I. Evaluation Criteria for Selection
* Demonstrated ability to meet Owner's programmed project vision, scope, budget, and schedule on previous
projects.
* Previous experience compatible with the proposed project (e.g., type, size).
* Relevant past work of prospective firm's proposed consultants.
* Past performance of prospective firm and its proposed consultants.
* Qualifications and experience of individuals directly involved with the project.
* Proposer's previous experience (numbers of projects, sizes of projects) when working with its proposed
consultants.
* Specification writing credentials and experience.
* Experience and capabilities of creating or using Critical Path Method (CPM) schedules and of using CPM
schedules as a project management resource.
* Approach to and success of using partnering and Alternative Dispute Resolution.
* Proximity of prospective firms to the project site.
* Proposer's apparent resources and capacity to meet the needs of this project.
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Request for Qualifications (Architect / Engineer) continued
* The selected A/E and all its consultants must have the capability to use the Internet within their normal business
location(s) during normal business hours.
Interested A/E firms are required to submit the Commitment to Participate in the EDGE Business Assistance Program
form in its Statement of Qualifications (Form F110-330) submitted in response to the RFQ, to indicate its intent to contract
with and use EDGE-certified Business Enterprise(s), as a part of the A/E's team. The Intent to Contract and to Perform
and / or waiver request letter and Demonstration of Good Faith Effort form(s) with complete documentation must be
attached to the A/E's Technical Proposal. Both forms can be accessed via the OFCC website at https://ofcc.ohio.gov. The
Intent to Contract and to Perform form is again required at the Fee Proposal stage.
If the A/E firm intends to receive points for exceeding the EDGE Participation Goal, it must provide BOTH a
completed Commitment to Participate form AND a completed Statement of Intent to Contract and to Perform forms
signed by both parties with its Statement of Qualifications.
For all Statements of Qualifications, please identify the EDGE-certified Business Enterprises, by name, which will
participate in the delivery of the proposed professional services solicited in the RFQ.
Interested A/E firms must indicate on their Statement of Qualifications, the locations where their services will be
performed in the spaces provided or by attachment in accordance with the requirements of Executive Order 2019-12D
related to providing services only within the United States and the requirements of Executive Order 2022-02D prohibiting
purchases from or investment in any Russian institution or company. Failure to do so may cause their Statement of
Qualifications to be rejected.
J. Submittal Instructions
Firms are required to submit the current version of Statement of Qualifications (Form F110-330) available via the OFCC
website at https://ofcc.ohio.gov.
Electronic submittals should be combined into one PDF file named with the project number listed on the RFQ and your
firm's name. Use the "print" feature of Adobe Acrobat or similar software for creating a PDF rather than using a scanner. If
possible, please reduce the file size of the PDF. In Acrobat, go to Advanced, then PDF Optimizer. Also, please label the
CD or DVD and the sleeve with the project number and firm name if applicable.
Paper copies of the Statement of Qualifications, if requested, should be stapled only. Do not use special bindings or
coverings of any type. Cover letters and transmittals are not necessary.
Facsimile copies of the Statement of Qualifications will not be accepted.
Firms are requested to identify professional registrations, memberships and credentials including: LEED GA, LEED AP,
LEED AP+, CCCA, CCM, CCS, CDT, CPE, DBIA, and any other appropriate design and construction industry credentials.
Identify that information on the resume page for individual in Block 22, Section E of the F110-330 form.
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Architect / Engineer Selection Rating Form
State of Ohio Standard Forms and Documents
Project Name CCI Masonry Repairs Proposer Firm
Project Number DRC-26L419 City, State, Zip
Selection Criteria Value Score
1. Primary Firm Location, Workload and Size (Maximum 10 points)
Less than 25 miles 5
a. Proximity of firm to project site 25 miles to 100 miles 2
More than 100 miles 0
Less than $500,000 2
b. Amount of fees awarded by Contracting Authority in
$500,000 to $2,000,000 1
previous 24 months
More than $2,000,000 0
Less than 2 professionals 2
Max
c. Number of licensed professionals 2 to 4 professionals 3
= 3
More than 4 professionals 1
2. Primary Firm Qualifications (Maximum 30 points)
Experience / ability of project manager to
a. Project management lead 0 - 10
manage scope / budget / schedule / quality
Experience / creativity of project designer to
b. Project design lead 0 - 0
achieve owner's vision and requirements
Experience / ability of technical staff to create Max
c. Technical staff 0 - 10
fully coordinated construction documents = 20
Experience / ability of field representative to
d. Construction administration staff 0 - 10
identify and solve issues during construction
3. Key Consultant Qualifications (Maximum 20 points)
Experience / ability of key consultants to
a. Key discipline leads 0 - 15
perform effectively and collaboratively
One point for every 2 percent increase in
b. Proposed EDGE-certified Consultant participation* professional services over the EDGE 0 - 5
participation goal
4. Overall Team Qualifications (Maximum 10 points)
Less than 3 sample projects 1
Max
a. Previous team collaboration 3 to 6 sample projects 2
= 3
More than 6 sample projects 3
Registered LEED v4.0 or v4.1 projects 1 Max
b. LEED** Registered / Certified project experience
Certified LEED v4.0 or v4.1 projects 2 = 2
Training and knowledge 1 Max
c. BIM project experience
Direct project experience 3 = 3
Clarity of responsibility / communication
d. Team organization 0 - 2
demonstrated by table of organization
5. Overall Team Experience (Maximum 30 points)
Past performance as indicated by
a. Previous team performance 0 - 10
evaluations and letters of reference
Less than 3 projects 0 - 3
b. Experience with similar projects / delivery methods 3 to 6 projects 4 - 6
More than 6 projects 7 - 10
Performance in completing projects within
c. Budget and schedule management 0 - 5
original construction budget and schedule
Less than 2 projects 0 - 1
d. Knowledge of Ohio Capital Improvements process 2 to 6 projects 2 - 3
More than 6 projects 4 - 5
* Must be comprised of professional design services consulting firms and NOT the lead firm - For more
information on scoring this and other criteria refer to Document F199-01 - PS Selection Rating Rubric. Subtotal
** Leadership in Energy & Environmental Design administered by Green Business Certification Inc.
Notes: Evaluator:
Name
Signature Date
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