Replace HVAC Building Boilers, Campus Wide

Request for Qualifications (Registered Design Professional*)
State of Ohio Standard Forms and Documents
Administration of Project: Local Higher Education
Replace HVAC Building Boilers,Campus
Project Name Wide Response Deadline 8/20/2026 2:00PM local time
Project Location 444 W. Third Street, Dayton, OH 45402 Project Number FAC 27-02 | SCC-002702
City / County Dayton / Montgomery Project Manager Paul Blankenship
Owner Sinclair Community College Contracting Authority Local Higher Education
Delivery Method General Contracting Prevailing Wages State
Publish Date 7/21/2026
No. of paper copies requested (stapled, not bound) 0 No. of electronic copies requested (PDF) 1
* "Registered Design Professional includes any architect holding a certificate issued under section 4703.10 of the Revised
Code, any landscape architect holding a certificate issued under section 4703.36 of the Revised Code, or any engineer
holding a certificate issued under section 4733.14 of the Revised Code." (Ohio Building Code section 4101:1-2-01 Definitions)
.
Submit the requested number of Statements of Qualifications (Form F110-330) to RFP@sinclair.edu The current version of
this form is found at https://ofcc.ohio.gov/. See Section J of this RFQ for additional submittal instructions.
Submit all inquiries regarding this RFQ in writing to Purchasing at RFP@sinclair.edu with the project number included in the
subject line (no phone calls please). Questions are due on Thursday, August 6, 2026 at 2:00 PM. Questions will be
answered and posted to the Opportunities page on the OFCC website at http://ofcc.ohio.gov. The name of the party submitting
a question will not be included on the Q&A document.
Project Overview
A. Project Description
This project consists of the evaluation, design, and phased replacement of aging and end-of-life heating boiler systems at
multiple campus facilities. Work may include the replacement of hot water and steam boilers, associated pumps, heat
exchangers, expansion tanks, piping, valves, flues and venting systems, combustion air systems, controls integration,
electrical upgrades, and other related mechanical and electrical components necessary to provide complete, code-compliant,
and fully operational heating systems. The project will also include commissioning, testing, and coordination of work to
minimize disruptions to campus operations. The objective is to improve system reliability, energy efficiency, safety,
maintainability, and the long-term performance of the campus heating infrastructure.
B. Scope of Services
For projects advertised with an appropriately developed Program of Requirements ("POR"), upon award of the
Agreement, commence with Design. For projects without such a POR, upon award of the Agreement, commence by
developing the Program of Requirements.
The selected A/E, as a portion of its required Scope of Services and prior to submitting its proposals, will discuss and
clarify with the Owner and/or the Contracting Authority, the cost breakdown of the A/E Agreement detailed cost
components to address the Owner's project requirements
As required by the Agreement, and as properly authorized, provide the following categories of services: Program
Verification, Schematic Design, Design Development, Construction Document Preparation, Bid and Award Support,
Conformed Documents, Construction Administration, Post-Construction, Commissioning and Additional Services of all
types.
Refer to the Ohio Facilities Construction Manual for additional information about the type and extent of services required
for each. A copy of the standard Agreement can be obtained at the OFCC website at https://ofcc.ohio.gov.
During the construction period, provide not less than 4 hours (excluding travel time) on-site construction administration
services each week, including (1) attendance at progress meetings, (2) a written field report of each site visit, (3) on-site
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Request for Qualifications (Registered Design Professional) continued
representation comprised of the A/E and its consultant staff involved in the primary design of the project, all having
relevant and appropriate types of construction administration experience.
For purposes of completing the Relevant Project Experience Matrix in Section F of the Statement of Qualifications (Form
F110-330), below is a list of relevant scope of work requirements for this RFQ:
1. Design of system requirements.
2. Bidding and award services, Bid Express.
3. Project oversite during construction.
4. Construction and closeout support.
C. Estimated Budget / Funding D. Anticipated Schedule
State Funding: $ Professional Services Start: 09 / 26
Other Funding: $1,000,000.00 Construction Notice to Proceed: 04 / 27
Construction Cost: $1,000,000.00 Substantial Completion of all Work: 04 / 28
Total Project Cost: $1,000,000.00t Professional Services Completed: 05 / 28
E. Estimated Basic Fee Range (see note below) F. EDGE Participation Goal
8% to 10% Percent of initial Total A/E Fee: 0.0%
NOTE: Basic Services include: (1) Program Verification, (2) Schematic Design, (3) Design Development, (4) Construction Documents,
(5) Bidding and Award OR GMP Proposal and Amendment (as applicable), (6) Construction Administration, and (7) Closeout services. The
Basic Fee includes all registered design professional services and consultant services necessary for proper completion of the Basic Services,
including validation of existing conditions (but not subsurface or hidden conditions) and preparation of cost estimates and design schedules for
the project. The Estimated Basic Fee Range is calculated as a percentage of the Estimated Budget for Construction Cost above,
including the Owner's contingency. The Basic Fee excludes any Additional Services required for the project.
G. Basic Service Providers Required (see note below) H. Additional Service Providers Required
Lead A/E Discipline: Engineering Additional Service Discipline
Secondary Select Primary Discipline Additional Service Discipline
Disciplines: Mechanical-Electrical-Plumbing Eng. Additional Service Discipline
Structural Engineering Additional Service Discipline
Fire Protection Engineering Additional Service Discipline
Select Secondary Discipline Additional Service Discipline
Select Secondary Discipline Additional Service Discipline
Select Secondary Discipline Additional Service Discipline
Select Secondary Discipline Additional Service Discipline
Enter Secondary Discipline Additional Service Discipline
Enter Secondary Discipline Additional Service Discipline
NOTE: The lead A/E shall be (1) any architect holding a certificate issued under section 4703.10 of the Revised Code, (2) any landscape
architect holding a certificate issued under section 4703.36 of the Revised Code, or (3) any engineer holding a certificate issued under section
4733.14 of the Revised Code.
I. Evaluation Criteria for Selection
* Demonstrated ability to meet Owner's programmed project vision, scope, budget, and schedule on previous
projects.
* Previous experience compatible with the proposed project (e.g., type, size).
* Relevant past work of prospective firm's proposed consultants.
* Past performance of prospective firm and its proposed consultants.
* Qualifications and experience of individuals directly involved with the project.
* Proposer's previous experience (numbers of projects, sizes of projects) when working with its proposed
consultants.
* Specification writing credentials and experience.
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Request for Qualifications (Registered Design Professional) continued
* Experience and capabilities of creating or using Critical Path Method (CPM) schedules and of using CPM
schedules as a project management resource.
* Approach to and success of using partnering and Alternative Dispute Resolution.
* Proximity of prospective firms to the project site.
* Proposer's apparent resources and capacity to meet the needs of this project.
* The selected A/E and all its consultants must have the capability to use the Internet within their normal business
location(s) during normal business hours.
Interested A/E firms are required to address how they will implement Building Information Modeling ("BIM") on the project,
experience and level of training of staff related to BIM, incorporation of team partners that have previous BIM experience,
and an understanding of collaborative BIM processes, including but not limited to the State of Ohio BIM Protocol available
at the OFCC website at https://ofcc.ohio.gov.
J. Submittal Instructions
Firms are required to submit the current version of Statement of Qualifications (Form F110-330) available via the OFCC
website at https://ofcc.ohio.gov.
Electronic submittals, if requested, should be combined into one PDF file named with the project number listed on the
RFQ and your firm's name, followed by "SOQ". Use the "print" feature of Adobe Acrobat or similar software for creating a
PDF rather than using a scanner. If possible, please reduce the file size of the PDF. In Acrobat, go to Advanced, then
PDF Optimizer. Electronic submittals are limited to a maximum file size of 25 MB.
Paper copies of the Statement of Qualifications, if requested, should be stapled only. Do not use special bindings or
coverings of any type. Cover letters and transmittals are not necessary.
CD/DVD copies of the Statement of Qualifications, if requested, should have the sleeve labeled with the project number
and firm name, followed by "SOQ".
Facsimile copies of the Statement of Qualifications will not be accepted.
Firms are requested to identify professional registrations, memberships and credentials including: LEED GA, LEED AP,
LEED AP+, CCCA, CCM, CCS, CDT, CPE, DBIA, and any other appropriate design and construction industry credentials.
Identify that information on the resume page for individual in Block 22, Section E of the F110-330 form.
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Registered Design Professional Selection Rating Form
State of Ohio Standard Forms and Documents
Project Name Replace HVAC Building Boilers, Campus Wide Proposer Firm
Project Number FAC 27-02 | SCC-002702 City, State, Zip
Selection Criteria Value Score
1. Primary Firm Location, Workload and Size (Maximum 10 points)
Less than 50 miles 5
a. Proximity of firm to project site 50 miles to 100 miles 2
More than 100 miles 0
Less than $500,000 2
b. Amount of fees awarded by Contracting Authority in
$500,000 to $1,000,000 1
previous 24 months
More than $1,000,000 0
Less than 5 professionals 1
Max
c. Number of licensed professionals 5 to 10 professionals 1
= 3
More than 10 professionals 1
2. Primary Firm Qualifications (Maximum 30 points)
Experience / ability of project manager to
a. Project management lead 0 - 10
manage scope / budget / schedule / quality
Experience / creativity of project designer to
b. Project design lead 0 - 5
achieve owner's vision and requirements
Experience / ability of technical staff to create Max
c. Technical staff 0 - 5
fully coordinated construction documents = 20
Experience / ability of field representative to
d. Construction administration staff 0 - 10
identify and solve issues during construction
3. Key Consultant Qualifications (Maximum 20 points)
Experience / ability of key consultants to
a. Key discipline leads 0 - 15
perform effectively and collaboratively
One point for every 2 percent increase in
b. Proposed EDGE-certified Consultant participation* professional services over the EDGE 0 - 5
participation goal
4. Overall Team Qualifications (Maximum 10 points)
Less than 3 sample projects 1
Max
a. Previous team collaboration 3 to 6 sample projects 2
= 3
More than 6 sample projects 3
b. LEED** Registered / Certified project experience
Registered LEED v4.0 or v4.1 projects 0 Max
0
Certified LEED v4.0 or v4.1 projects 0 = 0
Training and knowledge 1 Max
c. BIM project experience
Direct project experience 3 = 3
Clarity of responsibility / communication
d. Team organization 0 - 2
demonstrated by table of organization
5. Overall Team Experience (Maximum 30 points)
Past performance as indicated by
a. Previous team performance 0 - 10
evaluations and letters of reference
Less than 3 projects 0 - 3
b. Experience with similar projects / delivery methods 3 to 6 projects 4 - 6
More than 6 projects 7 - 10
Performance in completing projects within
c. Budget and schedule management 0 - 5
original construction budget and schedule
Less than 3 projects 0 - 1
d. Knowledge of Ohio Capital Improvements process 3 to 6 projects 2 - 3
More than 6 projects 4 - 5
* Must be comprised of registered professional design consulting firms and NOT the lead firm - For more
information on scoring this and other criteria refer to Document F199-01 - PS Selection Rating Rubric. Subtotal
** Leadership in Energy & Environmental Design administered by Green Business Certification Inc.(TM)
Notes: Evaluator:
Name
Signature Date
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