University Hospital Construct Stat Lab & MEP Penthouse

SUNY Upstate Medical University is seeking qualifications for the full design services (programming, design, construction documents, bidding, and construction administration), of an architect / engineering team for the construction of a two-story penthouse on the roof of 3W at University Hospital to provide mechanical and electrical space to support future West wing renovations. Proposed infrastructure to be located in the penthouse includes air handling units to serve west wing floor renovations (Radiology, Stat Lab) as well as a new electric substation to serve all of the West wing.

There will be no formal site visit nor will tours of the facility be given prior to the receipt of responses to the RFQ.

Minimum ten (10) years experience in design of healthcare facilities is required.

Request for Qualifications (RFQ) are attached below and may be download by all firms interested in responding to this advertisement.

Responses to the RFQ should describe the consultant's experience and qualifications to undertake this work as described therein. The successful firm will be required to provide evidence demonstrating that the firm and any of the firms' engineering, land surveying, architectural or landscape architectural sub-consultants, are legally authorized by the NYS Education Department to do business in NY State. All firms must also provide proof of New York State Worker's Compensation Insurance and Disability Insurance coverage.

Qualifications must be submitted as five (5) complete qualification packages, three (3) of which must have original signatures, the other two (2) can be on separate flash drives and may be delivered to the location below. Any submission not including five (5) complete qualification packages (three (3) hard copies and two (2) separate flash drives will be rejected. Qualifications must be received by 2:00 PM on Monday, September 8, 2025.

Contact - mailing & delivery address:

Miss Ivy Lopez & Mrs. Jeanie Pender

Contracts & Campus Purchasing

SUNY-Upstate Medical University

650 South Salina Street, Room 2050

Syracuse, New York 13202

All questions to be by fax or email (email is preferred) to each: Ivy Lopez (LopezI@upstate.edu) and Ben Obrist (ObristB@Upstate.edu). The RFQ is due 2:00 PM – Monday, September 8, 2025. The date and time for the last questions to be considered is 5:00 PM – Thursday, August 28 ^th , 2025. All questions will be answered by 5:00 PM – Friday, August 29 ^th , 2025. These will be issued as an Addendum.

Effective 1/1/06, in accordance with State Finance Law Section §139 j&k, AKA the Lobbying Law, all questions pertaining to this procurement shall be made formally to the following Designated Staff: Miss Ivy Lopez, Contracts Administrator and Mrs. Jeanie Pender, Contracts Administrator, Phone: 315-464-4780, email Lopezi@upstate.edu and penderj@upstate.edu. Contact made to other staff regarding this procurement may disqualify the firm and affect future procurements with government entities in the State of New York. Please refer to the OGS’ ( www.ogs.state.ny.us/aboutogs/regulations/defaultAdvisoryCouncil.html ) for more information on this law.

NYS Executive Law Article 15-A and University policy require campuses, and the consultants with whom they do business, to make a good faith effort to procure materials, supplies, equipment and services (including printing) from NYS certified minority- or women-owned businesses (M/WBEs) and meet University established goals for M/WBE participation in contracts. State University of New York goals are: 14% MBE participation and 16% WBE participation of the total contract value and 6% Service-Disabled Veteran-Owned Business participation goal.

State University of New York also has a goal for the Work Force participation: EEO 10% WBE and EEO 10% MBE of total work force on the project. The selected consultant will be required to comply with M/WBE requirements.

The State University of New York Upstate Medical University reserves the right to reject any or all Qualification packages.

The actual schedule for this project will be determined during programming.