Peerless Pump Parts & Services UTC

Location:	Ohio
Posted:	Aug 6, 2026
Due:	Aug 27, 2026
Agency:	City of Columbus
Type of Government:	State & Local
Category:	43 - Pumps and Compressors
Solicitation No:	RFQ033430
Publication URL:	To access bid details, please log in.

Basic Information
Solicitation #	RFQ033430
Solicitation Type	IFB
Document Title	Peerless Pump Parts & Services UTC
Requesting Department	Public Utilites
Expiry Date Time (ET)	8/27/2026, 11:00:00 AM
Delivery Date	10/2/2026
Delivery Name	City of Columbus, City Wide Contract
Delivery Address	See Specifications for Details Columbus, OH 43215 USA
Attachment	Yes

1.1 Scope: It is the intent of the City of Columbus, Division of Water to enter into a Universal Term Contract (UTC) for the purchase of OEM Peerless Pump Parts and Repair Services. These parts and services will be used at the Dublin Road Water Plant, Hap Cremean Water Plant and the Parsons Avenue Water Plant for water treatment processes. The proposed contract will be in effect from the date of execution by the City, to and including September 1, 2028. 1.2 Classification: The successful bidder will provide Services, repairs and delivery of Peerless Pumps. Bidders are asked to quote discounts off price list/catalog pricing. Bidders are required to show experience in providing this type of material and/or services as detailed in these specifications. 1.2.1 Bidder Experience: The offeror must submit an outline of its experience and history in these types of materials and/or warranty service for the past five years. 1.2.2 Bidder References: The offeror shall have documented proven successful contracts from at least four customers that the offeror supports that are similar in scope, complexity, and cost to the requirements of this specification. 1.3 Specification Questions: Questions regarding this bid must be submitted on the Vendor Services portal by 4:00 pm Thursday August 13, 2026. Responses will be posted on the RFQ on Vendor Services no later than Thursday, August 20, 2026, at 4:00 pm.

Bidding Guidance
Item	Description	Required
Electronic Q&A	Electronic Q&A	No

RFQ Lines
Line Number	Line Type	Procurement Category	Item Number	Product Name	Quantity	Purch Unit	Currency
1	Category	Pump parts and accessories		Peerless Pump Parts & Services	1	EA	USD

Attachment Preview

RFQ033430 - BIDDER GUIDE

The following information is provided by the City of Columbus to assist you in navigating the formal bid

procedures. This information is not to supersede or replace any of the actual bid specifications or

requirements; its sole purpose is to provide information on the process. If you have any questions regarding

the process, please contact the appropriate City of Columbus representative listed on the bid solicitation (for

specification questions see instructions below).

Any addenda issued by the City of Columbus will be posted on this site. The City of Columbus will send

notification of addenda to Bidders that have an active login id and password with Columbus Vendor Services

and are registered for the commodity code(s) associated with this solicitation.

Though the notification methods above will be utilized to notify bidders of addenda it is ultimately the Bidder’s

responsibility to check this site for verification of any issued addenda.

IN ORDER FOR YOUR BID TO BE CONSIDERED: (CHECK ONE BELOW)

Pricing is to be entered into the attachment of the RFQ. Please print, complete and attach your price

listing to your bid response

The following documents must be completed and attached to your response. Complete this checklist to

confirm the items required in your bid. Failure to submit the listed documents may be cause for rejection of

your bid:

Reference Pages

Subcontractor Information

Experience Documentation

Literature

Warranty

______ Proposal Pages (15 – 17)

______ Certificate of Insurance

______ BWC Certificate

Please refer to the Vendor Services User Guide for guidance using the Attachment feature to attach references,

literature, warranty information and any other documentation as needed.

PLEASE NOTE – ALL ATTACHMENTS MUST BE IN PDF FORMAT TO ATTACH.

EQUAL OPPORTUNITY CLAUSE

The Contractor will not unlawfully discriminate against any employee or applicant for

employment because of race, sex, sexual orientation, gender identity or expression, color, religion,

ancestry, national origin, age, disability, familial status or military status. The Contractor will take

affirmative action to ensure that applicants are employed, and that employees are treated during

employment without regard to their race, sex, sexual orientation, gender identity or expression,

color, religion, ancestry, national origin, age, disability, familial status or military status. Such

action shall include, but not be limited to, the following: employment up-grading, demotion, or

termination; rates of pay or other forms of compensation; and selection for training. The Contractor

agrees to post in conspicuous places, available to employees and applicants for employment,

notices summarizing the provisions of this Equal Opportunity Clause.

The Contractor will, in all solicitations or advertisements for employees placed by or on

behalf of the Contractor, state that the Contractor is an equal opportunity employer.

It is the policy of the City of Columbus that program members as defined in section 3901.01 of

the Columbus City Codes shall have the maximum practicable opportunity to participate in the

performance of contracts awarded by the City.

The Contractor shall permit access to any relevant and pertinent reports and documents by

the Office of Diversity and Inclusion Director for the sole purpose of verifying compliance with

Title 39 of the Columbus City Codes, and with the Office of Diversity and Inclusion regulations.

All such materials provided to the Office of Diversity and Inclusion Director by the Contractor

shall be considered confidential.

The Contractor will not obstruct or hinder the Office of Diversity and Inclusion Director

or his/her deputies, staff and assistants in the fulfillment of the duties and responsibilities imposed

by Title 39 of the Columbus City Codes.

The Contractor and each subcontractor will include a summary of this Equal Opportunity

Clause in every subcontract. The Contractor will take such action with respect to any subcontractor

as is necessary as a means of enforcing the provisions of the Equal Opportunity Clause.

The Contractor agrees to refrain from subcontracting any part of this Contract or contract

modification thereto to a contractor not holding a valid certification number as provided for in

Title 39 of the Columbus City Codes.

Failure or refusal of a Contractor or subcontractor to comply with the provisions of Title

39 of the Columbus City Codes may result in cancellation of this contract.

Revised 2026

INFORMATION FOR BIDDERS

SPECIAL CONDITIONS

Special conditions included in the specifications, if inconsistent with

provisions included in "Information for Bidders", shall take precedence

over any provisions in "Information for Bidders" to the extent inconsistent.

SUBMISSION OF PROPOSAL

Responses must be entered and submitted electronically in the body of

the RFQ. Some RFQs require pricing lists or additional documents to be

attached to the RFQ response electronically. In rare instances

documents require submission via regular mail delivery. Refer to the

"Proposal Information" section of the specifications for instructions for

submission. Any unauthorized conditions, limitations or provisions

attached to the proposal may render the bid nonresponsive and result in

its rejection.

ACCEPTANCE AND REJECTION

This proposal submitted by the bidder to the City of Columbus will be

accepted or rejected within a period of 180 days from bid opening date.

The City reserves the right to waive technicalities, and to request a rebid

on the required material. If more than one item, prices shall be quoted on

the units requested. However, each item shall be considered a separate

bid and the City reserves the right to award a contract on each item

separately or on all items as a whole or any combination thereof. Bidders

whose proposal is made on an "All or None" basis must clearly state

such fact in the proposals.

Each RFQ issued by the City shall state that the RFQ may be cancelled

and that any RFQ response may be rejected in whole or in part when it is

for good cause and in the best interests of the City.

WITHDRAWAL OF PROPOSALS

Bidders may withdraw their RFQ response at any time prior to the time

specified in the advertisement as the closing time for the receipt of bids.

However, no bidder shall withdraw or cancel his response for a period of

180 calendar days after said advertised closing time for the receipt of

proposals.

or sureties to the satisfaction of the said Director, within ten (10) days

after notice. In default thereof the default provision herein shall apply.

LIABILITY, INSURANCE, LICENSES AND PERMITS

Where bidders are required to enter or go onto City of Columbus

property to deliver materials or perform work or services as a result of bid

award, the bidder will assume full duty, obligation and expense of

obtaining all necessary licenses, permits, and insurance when required.

The bidder shall be liable for any damages or loss to the City occasioned

by negligence of the bidder (or his agent) or any person the bidder has

designated in the completion of his contract as a result of his bid.

Particular attention is directed to the statutory requirements of the State

of Ohio relative to the licensing of corporation organized under the Laws

of any other State.

TAXES

Federal and/or State Taxes are not to be included in prices quoted. The

successful bidder will be furnished an exemption certificate if needed.

SAMPLES

Samples, when requested, must be furnished free of expense to the City

and if not destroyed, will upon request be returned at the bidder's

expense.

DELIVERY

Time will be of the essence for any orders placed as a result of this bid.

Purchaser reserves the right to cancel such orders or any part thereof,

without obligations if delivery is not made within the time(s) specified.

Delivery shall be made during normal working hours and to the

destination shown on the proposal.

QUALITY

Unless otherwise stated by the bidder, the RFQ response will be

considered as being in strict accordance with the specifications outlined

in the Bid Document.

DEFAULT PROVISION

In case of default by the bidder or the contractor, the City of Columbus

may terminate and may procure the articles or services from other

sources and hold the bidder or contractor responsible for any excess

costs occasioned or incurred thereby.

SIGNATURE REQUIRED

By submitting this response electronically, bidder/proposer is affixing an

electronic signature as defined by the Ohio Uniform Transactions Act.

Said signature represents that he/she has the authority to bind the entity

to the terms and conditions contained herein.

APPLICABLE LAWS

The Revised Code of the State of Ohio, the Charter of the City of

Columbus, and all City ordinances insofar as they apply to the laws of

competitive bidding, contracts, and purchases, and wage theft

prevention, are made a part hereof.

References to a particular trade, manufacturer's catalog or model

number are made for descriptive purposes to guide the bidder in

interpreting the requirements of the City. They should not be construed

as excluding proposals on other types of materials, equipment and

supplies. However, the bidder, if awarded the contract, will be required

to furnish the particular item referred to in the specifications or

description unless a departure or substitution is clearly noted and

described in the proposal.

CHANGES AND ADDENDA TO BID DOCUMENTS

Each change or addenda issued in relation to this bid document will be

published on the City’s Vendor Services website no less than five (5)

working days prior to the scheduled bid opening date. In addition, to the

extent possible, notice will be e-mailed to each person registered as

having interest in the commodities selected for this bid. Total bid inquiry

or specific item cancellations may be issued later than that time specified

above.

PRICING

Bidders are to quote firm or fixed prices for the duration of any contract

which may be a result of this proposal unless otherwise noted in the

specifications. In case of discrepancy in computing the amount of the bid,

the UNIT PRICE quoted will govern.

Quotations are requested F.O.B. destination. If quoted F.O.B. Shipping

Point include freight estimate and full value insurance cost.

CONTRACT AND BOND

The bidder to whom an award is made will be required to execute a

written contract with the City of Columbus, Ohio within ten days after

receiving such contract for execution, and if specified in the legal notice,

furnish a good and approved bond conditioned upon the faithful

performance of the same. The proposal, contract, proposal bond, (if

applicable), and performance bond (if applicable) shall be in the form

herein specified.

If, at any time during the continuance of the Contract, any surety shall, in

the opinion of the Finance & Management Director, become

irresponsible, then said Director shall have the right to require additional

and sufficient surety or sureties. The Contractor shall furnish the surety

-3A-

WITHHOLDING OF INCOME TAX

All bidders are advised that in order for a contract to bind the City,

each contract must contain the provisions found in Chapter 362 C.C.C.

with regard to income taxes due or payable to the City of Columbus for

wages, salaries and commissions paid to the contractor's employees

as well as requiring those contractors to ensure that subcontractors

withhold in a like manner.

CAMPAIGN CONTRIBUTIONS

Contractor hereby certifies the following: that it is familiar with Ohio

Revised Code (“O.R.C.”) Section 3517.13; that all applicable parties

listed in Subsection (I) or (J) of O.R.C. Section 3517.13 are in full

compliance with Subsection (I) and (J) of that Section; that it is eligible

for this contract under the law and will remain in compliance with

O.R.C. Section 3517.13 for the duration of this contract and for one

year thereafter.

PUBLIC RECORDS REQUESTS

The City of Columbus, as a political subdivision of the State of Ohio, is

subject to Ohio Revised Code Chapter 149, known as the Ohio Public

Records Law. Consequently, the Offeror understands that ALL

documents submitted in response to this solicitation are considered

public records and WILL be released when a public records request is

(INFORMATION FOR BIDDERS continued)

INFORMATION FOR BIDDERS

made by news media, competitors, or other interested parties, in

accordance with the law. If you contend that certain CLEARLY

MARKED portions of your response constitute an exception to Ohio’s

public records law, you MUST submit your legal basis in support of that

assertion with your response.

If a public records request is made for any portion of the documents that

you have submitted and you have NOT clearly marked such documents

as information constituting an exception to Ohio’s public records law,

your information will be released immediately.

If a public records request is made for such information and you HAVE

clearly marked portions of your response as information constituting an

exception to Ohio’s public records law, AND you have submitted the

legal basis supporting such claim, the City will release a redacted version

of your information to the requestor and notify you that a request was

made and that a redacted version of your response was released.

Should the requestor indicate that the redacted version is not sufficient

for their purposes, you then will be IMMEDIATELY responsible for

obtaining an order from a Court of competent jurisdiction in Franklin

County, Ohio enjoining release of your clearly marked information

constituting an exception to Ohio’s public records law.

If a public records request is made for such information and you HAVE

clearly marked portions of your response as information constituting an

exception to Ohio’s public records law, but you have NOT submitted the

legal basis supporting such claim, the City WILL RELEASE your

information to the requestor and notify you that a request was made and

that your response was released.

DO NOT mark your entire response/submittal as information constituting

an exception to Ohio’s public records law. If your entire

response/submittal is so marked, the City of Columbus will not consider

your offer.

-3B-

(INFORMATION FOR BIDDERS continued)

INFORMATION FOR BIDDERS (Continued)

IN THE EVENT OF A CONTRACT

1. Where applicable according to the specifications successful seller

shall transfer and deliver to City goods which conform to the

specifications.

2. The City shall accept from seller goods that conform to the

specifications, and shall pay for the goods in accordance with the

terms of an agreement, which may result from this proposal.

3. The risk of loss from any causality to the goods regardless of the

cause of the casualty shall be on seller until the goods have been

delivered at the address designated in the order and are approved

after inspection by the City.

4. Seller warrants and represents that seller has absolute and good

title to and full right to dispose of the goods, and that there are no

liens, claims, or encumbrances of any kind against the goods, and

at the time of delivery shall be free from any security interests or

other lien or encumbrance.

5. If there is a breach by seller of the warranty against encumbrances

granted by seller in an agreement, which may result from this

proposal, the City shall have the option to cancel an agreement,

which may result from this proposal.

6. Seller shall defend any action brought against the City so far as the

action is based on a claim that the goods, or any part of the goods,

furnished under an agreement which may result from this proposal

constitutes an infringement of any patent of the United States or a

trademark. Seller shall be notified promptly in writing of the action

and be given authority, information, and assistance, at the expense

of seller, for the defense of the action. Seller shall pay all damages

and costs awarded in the action. In case the goods or a part thereof

are held to constitute infringement and the use of the goods or part

thereof is enjoined, seller shall, at the expense of the seller, either

procure for the City the rights to continue using the goods, replace

the goods or a part hereof with non-infringing goods of equal or

better quality, modify the goods so that the goods become non-

infringing while continuing to meet or exceed the original

specifications, or retake the goods and refund the purchase prices

and the transportation and installation costs of the goods at the

option of the City.

7. Seller warrants that (1) the goods to be supplied pursuant to an

agreement which result from this proposal are fit and sufficient for

the purpose intended, (2) the goods are merchantable, of a good

quality, and free from defects, whether patent or latent, in material or

workmanship and (3) the goods sold to the City pursuant to an

agreement which may result from this proposal conform to the

specifications. The particular purpose of which the goods are

required may be set forth in the specifications.

8. The benefit of any warranty made in an agreement which may result

from this proposal by seller shall extend to the City and to the

employees of the City, any employee of the City may bring an action

directly against seller for damages or injuries sustained by the

employee resulting from any breach of warranty by seller.

9. All goods ordered shall be subject to final inspection and approval at

the facility of the City designated for delivery. Any goods, which do

not conform to the order of the City, may be rejected by the City.

The City may hold any goods rejected pending instructions from the

seller or the City may return goods to seller at seller's expense.

10. If any tender or delivery by seller is rejected by the City for

nonconformity, no notice of intention to cure can be effective unless

it is received by the City agency within five (5) days after notice of

rejection is sent to seller.

11. The liability of the City for either non-acceptance of conforming

goods or repudiation of the agreement which might result from this

proposal shall be limited to the difference between the market price

at the time and place for tender of the goods and the unpaid sales

price together with any incidental damages, but less expenses paid

in consequence of the breach by the City.

12. An agreement which may result from this proposal shall not be

modified or altered by any subsequent course of performance

between parties or by additional terms contained in any subsequent

documents unless said additional or differing terms are incorporated

by contract modification authorized to be entered into by ordinance.

13. Contractor shall protect, indemnify and save the City harmless

from and against any damage, cost, or liability, including

reasonable attorneys’ fees, resulting from claims for any or all

injuries to persons or damage to property arising from intentional,

willful or negligent acts or omissions of Contractor, its officers,

employees, agents, or Subcontractors.

14. The City will not indemnify the contractor and is prohibited from

doing so.

15. This Contract may not be assigned or otherwise transferred to

others by the Contractor without the prior written consent of the City.

If this Contract is so assigned, it shall inure to the benefit of and be

binding upon any respective successors and assigns (including

successive, as well as immediate, successors and assignees) of

the Contractor.

16. The signatories to this Contract represent that they have the

authority to bind themselves and their respective organizations to

this Contract.

17. In the event either party is unable to perform its obligations under

the terms of this Agreement because of acts of God, strikes,

equipment or transmission failure or damage reasonably beyond

its control, epidemics, pandemics, or other causes reasonably

beyond its control, such party shall not be liable for damages to

the other for any damages resulting from such failure to perform or

otherwise from such causes.

LOCAL CREDIT

Pursuant to City of Columbus Ordinance # 2607-2012, in determining

the lowest bid for a contract the local bidder credit will not be applied.

WAGE THEFT PREVENTION

Chapter 377 of the Columbus City Codes is hereby incorporated into

the contract and seller is required to comply with said chapter. This

includes, but is not limited to reporting requirements and the obligation

to review the commission list of contractors and subcontractors that

received an adverse determination. Penalties for failure to comply with

the wage theft prevention code include suspension for three years, up

to permanent disbarment.

CERTIFICATE OF TITLE ON EQUIPMENT

If applicable to this purchase, all documents required to obtain a State of

Ohio Certificate of Title must be delivered to:

Fleet Management Administrator

City of Columbus/Fleet Management Div.

4211 Groves Road

Columbus, Ohio 43232

After signature by the Fleet Management Administrator, an original title is

to be delivered to the above address within three (3) days. No payment

for vehicles requiring a title will be authorized by the Fleet Management

Administrator until a valid title is received.

REMEDIES

All claims, counterclaims, disputes and other matters in question

between the City, its agents and employees, and the Contractor arising

out of or relating to this agreement or its breach will be decided in a court

of competent jurisdiction within the County of Franklin, State of Ohio.

OFFERORS TERMS AND CONDITIONS

Terms and conditions, submitted with this proposal, which are contrary to

City Code or Charter shall be disregarded for the purpose of any

subsequent contract. The successful bidder shall be notified as to which

terms and conditions, if any, have been deleted.

PUBLICATIONS

The Contractor agrees to submit to the City’s Contract Administrator all

advertising, sales promotion, and other publicity matters relating to this

Contract wherein the City’s name is mentioned or language used from

which the connection of the City’s name therewith may, in the City’s

judgment, be inferred or implied. The Contractor further agrees not to

publish, or use such advertising, sales promotion, or publicity matter

without the prior written consent of the City except that may be required

under law.

-3C-

Revised 09-07-21

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Peerless Pump Parts & Services UTC

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See also