Annual Contract for Black and White Copier System and Maintenance
| Location: | Texas |
|---|---|
| Posted: | Apr 11, 2025 |
| Due: | May 8, 2025 |
| Agency: | Tarrant County |
| Type of Government: | State & Local |
| Category: |
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| Solicitation No: | F2025122 |
| Publication URL: | To access bid details, please log in. |
Bid Information
| Type | Invitation for Bid |
| Status | Issued |
| Number | F2025122 (Annual Contract for Black and White Copier System and Maintenance) |
| Issue Date & Time | 4/11/2025 07:30:02 AM (CT) |
| Close Date & Time | 5/8/2025 02:00:00 PM (CT) |
| Question Cut Off Date | 4/24/2025 12:00:00 PM (CT) |
| Notes |
Tarrant County is requesting bids for the purchase and maintenance services of a Black and White Copier System for the Reprographics Division. The specifications are based on a Ricoh Pro8420s. Maintenance service base fee, security service fee, and click fee are billed monthly. Technicians must be available during normal business hours of 8:00 a.m. – 5:00 p.m., CST, Monday – Friday for technical support.
1. CONTRACT TERMS: Vendor(s) will be awarded a twelve (12) month contract, effective from the date of award or notice to proceed as determined by the Tarrant County Purchasing Department. At Tarrant County’s option and approval by the Vendor, the contract may be renewed for two (2) additional twelve (12) month periods, as further explained in Renewal Options. Prices must remain firm for the entire contract.
2. RENEWAL OPTIONS: Tarrant County reserves the right to exercise an option to renew the contract of the Vendor for two (2) additional twelve (12) month periods, provided such option is stipulated and agreed upon by both parties. If Tarrant County exercises the right in writing, the Vendor must update and submit any documents required during the initial solicitation by no later than thirty (30) calendar days prior to the commencement of the option period. Required documents must be in force for the full period of the option. If the updated documents are not submitted by the Vendor in complete form within the time specified, Tarrant County may rescind its option or seek a new solicitation.
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| Name | Dallas Arter, Senior Buyer |
| Address |
100 E Weatherford St
Suite 303 Fort Worth, TX 76196 USA |
| Phone | (817) 884 x1057 |
| Fax | (817) 884 x1057 |
Bid Documents
| Document name | Format | ||
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Bid Invitation
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Acrobat / PDF | BINVAVL | 8323615 |
Bid Attachments
| File Name | Description | File Size | ||
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F2025122 Technical Specifications.pdf
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F2025122 Technical Specifications | 94 KB | 315264 | 6607521 |
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F2025122 Questionnaire - Attachment A.pdf
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F2025122 Questionnaire - Attachment A | 123 KB | 315264 | 6607520 |
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TC_General_Terms_and_Conditions091724.pdf
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Tarrant County General Terms and Conditions (9/17/2024) | 89 KB | 315264 | 6288062 |
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TC_Special_Terms_and_Conditions_Standard091724.pdf
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TC_Special_Terms_and_Conditions_Standard(09/17/2024) | 81 KB | 315264 | 6288054 |
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TC_HUB_Policy053123.pdf
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Tarrant County HUB Policy (5/31/23) | 201 KB | 315264 | 5365367 |
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See also
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Bid Due: 6/18/2026
* Disclaimer: Information regarding bids, requests for proposals (RFPs), or requests for qualifications (RFQs) is provided on this website only for convenience and does not constitute official public notice. Persons wishing to respond to or inquire about bids, RFPs, or RFQs should contact the appropriate government department.