ITB2026-102 Buried Debris Removal from Polk/Solomon Property
| Location: | Georgia |
|---|---|
| Posted: | Feb 5, 2026 |
| Due: | Feb 24, 2026 |
| Agency: | City of Tybee Island |
| Type of Government: | State & Local |
| Category: |
|
| Solicitation No: | ITB2026-102 |
| Publication URL: | To access bid details, please log in. |
| Bid Number: |
ITB2026-102
|
| Bid Title: |
ITB2026-102 Buried Debris Removal from Polk/Solomon Property
|
| Category: | Open RFPs |
| Status: | Open |
|
Attachment Preview
INVITATION TO BID
ITB NO. 2026-102
BURIED DEBRIS REMOVAL FROM
POLK/SOLOMON PROPERTY
BID DUE: TUESDAY FEBRUARY 24, 2026 at 2:00pm
PRE-BID MEETING: TUESDAY FEBRUARY 17, 2026 at 11:00am
CITY OF TYBEE ISLAND, GEORGIA
BRIAN WEST, MAYOR
MICHAEL “SPEC” HOSTI, MAYOR PRO TEM
TONY PLOUGH
NICK SEARS
CAMERON JACKSON
KATHRYN WILLIAMS
NICK HALE
DOCUMENT CHECK LIST
The following documents are contained in and made a part of this Invitation to Bid, or are required
to be submitted with the bid. It is the responsibility of the Bidder to read, complete and sign, where
indicated, and return these documents with his/her bid. FAILURE TO DO SO MAY BE CAUSE
FOR DISQUALIFICATION OF THE BIDDER.
INTRODUCTION
SPECIFICATIONS AND REQUIREMENTS
INSTRUCTIONS TO BIDDERS
GENERAL INFORMATION
SURETY REQUIREMENTS
ATTACHMENTS: A. CHECKLIST B. BID PACKAGE
SEPARATE ATTACHMENT #1: ESTIMATED LIMITES OF BURIED DERBIS DRAWINGS
(2 SHEETS)
INTRODUCTION
This is an invitation to bid to supply the City of Tybee Island, Georgia (sometimes hereinafter
referred to as “Owner”) with products or services as indicated herein.
Sealed bids must be received by 2:00pm local time, on Tuesday February 24, 2026. The City
of Tybee Island reserves the right to reject any or all bids.
A pre-bid meeting will be held on Tuesday February 17, 2026 at 11:00am in the Public Safety
Building conference room (78 Van Horne Avenue, Tybee Island). Interested bidders are
encouraged to attend, as they will have the opportunity to discuss specifications and ask
questions.
METHOD OF AWARD: If the City of Tybee Island awards a contract from this ITB, it will be
awarded to the responsible bidder with the lowest responsive bid. Bidders must respond
completely by filling in all applicable blanks. Bids are subject to the terms and conditions of this
Invitation to Bid.
Signature of bidder indicates understanding and compliance with attached terms and conditions
and all other specifications made a part of this ITB, and any subsequent award or contract. All
terms, conditions and representations made within this ITB will become an integral part of the
contract. Nothing contained within this ITB is indicative of intent by the City of Tybee Island to
reimburse the bidder, in whole or in part, for any costs associated with preparation, submission, or
presentation of bids.
Instructions for preparation and submission of a bid are contained in this ITB package. Please note
that specific forms for submission of a bid are required.
The City of Tybee Island has an equal opportunity purchasing policy to assure all procurement
procedures are conducted in a manner that provides maximum open and free competition. The City
seeks to ensure that all segments of the business community have access to supplying the goods
and services needed by the City. The City provides equal opportunity for all businesses and does
not discriminate against any persons or businesses regardless of race, color, religion, age, sex,
national origin or handicap.
The City is seeking a bid package for service or materials equal to or exceeding specifications set
forth on the attached pages. Bidders not meeting these standards will be rejected. The attached
specifications become and remain a part of this ITB.
All responses, inquiries, or correspondence relating to, or in reference to, this ITB, and all reports,
charts, displays, schedules, exhibits and other documentation by the bidders will become the
property of the City when received. The City retains the right to use any or all ideas presented in
any response to this ITB, whether amended or not. Selection or rejection of the bid does not affect
this right.
BACKGROUND AND SCOPE OF SERVICES:
The City of Tybee Island seeks qualified bidders for the buried trash and debris removal on the
property owned by the City of Tybee Island located at the intersection of Polk Avenue and
Solomon Avenue, AKA subject property for the ITB.
The subject property was undeveloped and wooded land as early as 1945 and was used as an illegal
dump site for trash and debris for years. The City of Tybee Island hired various consultants to
perform a various Phase I Environmental Site Assessments (ESA) to identify and record any
existing, potential, or suspect conditions that may pose an environmental liability to, or restrict the
use of the property.
The Phase I ESA’s identified recognized environmental conditions (REC’s) based on the historical
reports indicating the presence of buried household-type waste and construction debris at the
subject property, which included the following buried debris: steel, wood, plastic, concrete, wire,
glass, and tires.
The limits of the trash and debris removal are shown on Figure 2 of Attachment #1, Labeled
Estimated Limits of Buried Materials.
Based on various test pits and monitoring wells, the depth of the buried trash and debris is located
0.5 feet to 2.5 feet below ground surface. The ground water ranged from 2.5 feet t0 4.0 feet below
ground surface.
The estimated limits of the buried debris has an area of 68,950 square feet. The debris and trash
removal will go down to a depth of 3 feet within the debris limits for a total volume of soil, debris,
and trash removal to be approximately 7,665 Cubic Yards.
Based on previous reports and additional site investigations the City of Tybee Island is anticipating
that 20% of the total volume or 1,532 Cubic Yards will be trash and debris.
SCOPE OF SERVICES:
The CONTRACTOR will mobilize all necessary equipment required to perform the tasks of this
project and install all necessary erosion control and traffic control to maintain a safe work zone.
The CONTRACTOR will clear and remove all the undergrown brush within the project limits of
the subject property. All removed undergrown brush may be trucked to the City of Tybee Island’s
Department of Public Works facility located at 76 Polk Street and dropped off on the landscaping
debris pile. The cost associated with the trucking shall be included within the unit price of clearing
and grubbing. The CONTRACTOR will protect the Live Oaks and all other mature trees within
the project limits.
The CONTRACTOR will use an excavator to remove the top 2-3 feet of the soil within the project
limits on the buried materials on the subject property. CONTRACTOR may use an excavator with
a root rake to rake the top 2-3 feet. CONTRACTOR should avoid damage to the trees roots.
The CONTRACTOR shall screen the excavated material and separate the buried trash,
construction, and demolition debris from the excavated material from the soil as much a
practicable.
The screened trash, construction, and demolition debris will be stockpiled or direct loaded onto a
roll-off container or dump truck and transported to the City of Tybee Island’s Department of Public
Works facility located at 76 Polk Street and dumped at that site. The screened material will be
weighed at the DPW facility and CONTRACTOR will be paid for actual weight of excavated and
screened material.
The clean excavated soil will be backfilled into the excavated areas. The CONTRACTOR will
also need to also truck is approximately 1,560 Cubic Yards of clean fill to replace the voids left by
the excavated trash, construction, and demolition debris. The CONTRACTOR will backfill all the
excavated areas within the project limits of the subject property and grade to obtain positive
drainage. Upon completion of the backfilling and grading, the CONTRACTOR shall fertilize,
seed, and mulch all disturbed areas
1. INSTRUCTIONS TO BIDDERS
Purpose: The purpose of this document is to provide general and specific information for use in
submitting a bid to supply the City of Tybee Island with equipment, supplies, and/or services as
described herein. All ITBs are governed by the Code of the City of Tybee Island, Georgia, 15-
2015 Sec 1, Art VII, Procurement, Sec 2-400, and the laws of the State of Georgia.
Bidders must carefully review all provisions of, and attachments to, this document prior to
submission. Each bid constitutes an offer and cannot be withdrawn except as provided herein. This
ITB and any attachments, plans, and/or other related documents can be found on the City’s website
at https://www.cityoftybee.org/Bids.aspx. It is incumbent upon the bidder to check the website
for additional information and/or addendums.
1.1 How to Prepare Bids:
All Bids must be:
a. Prepared on the forms enclosed herewith, unless otherwise prescribed, and all
documents must be submitted.
b. Bids must be signed by the business owner or authorized representative, with all
erasures or corrections initialed and dated by the official signing the Bid. ALL
SIGNATURE SPACES MUST BE SIGNED.
1.2 How to Submit Bids:
One original, and one electronic copy (usb flash drive) must be submitted in a sealed
opaque envelope, plainly marked with the ITB number and title, and bidder’s company
name, to the office of the address below prior to the time specified. Include all required
attachments, which can be found at the end of this document.
• Include all requested documents, in addition to a W-9 and certificate of
insurance, and required bid bond.
• City/County Occupational Tax Certificate Requirement: Contractor must
supply a copy of their Occupational Tax Certificate as proof of payment of the
occupational tax where their office is located. In addition, if a contract is
awarded, contractors that are not located on Tybee Island are required to
obtain a Tybee Island contractor registration. Contact Lisa Schaff for
additional information, at 912-472-5033, or in person at Tybee Island City Hall
403 Butler Ave, Tybee Island, Ga
• All Bids must be hand delivered, mailed, or sent by courier in sufficient time
to ensure receipt by the Purchasing Agent on or before the time and date
specified above.
• Courier or hand deliver bid package to:
ALEESHA ROBINSON
TYBEE ISLAND CITY HALL
403 BUTLER AVE
TYBEE ISLAND, GA. 31328
• Bids may be submitted via US Mail, but bidders choosing this method should
allow at least an additional 24 hours for delivery:
ALEESHA ROBINSON
CITY OF TYBEE ISLAND
PO BOX 2749
TYBEE ISLAND, GA. 31328
FAXED OR E-MAILED BIDS WILL NOT BE CONSIDERED. BIDS NOT
RECEIVED BY THE TIME AND DATE SPECIFIED WILL NOT BE OPENED.
1.3 How to Submit an Objection:
Potential bidders must present any written objection to this ITB at least seven (7) days prior
to the bid due date. The objections contemplated may pertain to form and/or substance of
the ITB documents. Objections must be made in writing to the Purchasing agent, Aleesha
Robinson, Email aleesha.robinson@cityoftybee.gov, subject line: Objection to
ITB#2026-102: Buried Debris Removal from Polk/Solomon Property.
1.4 Errors in ITB responses:
Bidders are expected to fully inform themselves as to the conditions, requirements, and
specifications of this ITB before submitting bids. Failure to do so will be at the Bidder's
own risk. In case of error in extension of prices in the ITB or bid, the unit price will govern.
1.5 Questions concerning ITB:
Questions, inquiries, suggestions, or requests concerning interpretation, clarification or
additional information concerning any portion of this ITB must be made by email, sent to
the below named individual who will be the official point of contact for this ITB. Questions
must be submitted at least seven days before the bid due date.
Mark subject line on e-mail “Questions on ITB 2026-102: Buried Debris Removal from
Polk/Solomon Property.
POINT OF CONTACT:
Aleesha Robinson
Aleesha.robinson@cityoftybee.gov
Failure of a Bidder to ask questions, request changes, or submit objections by the dates
indicated above shall constitute the Bidder's acceptance of all of the terms, conditions and
requirements set forth in this ITB.
1.6 Addendums to ITB:
Any changes to the conditions or specifications in this ITB must be in the form of a written
addendum to be valid. If the City of Tybee Island issues an addendum to this ITB, it will
be posted by the Purchasing Agent on the City’s website.
The issuance of a written addendum by the Purchasing Agent is the only official method
by which interpretation, clarification or additional information will be given. The City of
Tybee Island will not be responsible for any oral representation given by any employee,
representative or others.
Bidder must acknowledge each addendum in the bid. It is solely your responsibility as a
bidder to ensure that you have received all addenda and incorporated the changes
into your bid response before submission. Signed addenda must be returned with bid.
Unless otherwise specified in an addendum, the due date and time remains as listed above.
This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.
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