2026 Biosolids Removal RFQ

NOTICE TO CONTRACTORS
2026 BIOSOLIDS REMOVAL
Moses Lake, Washington
Quotes will be received at the Civic Center Annex, 321 South Balsam, (P. O. Box 1579),
Moses Lake, Washington 98837 or by email, until October 28, 2026, 2:00 pm for the above-
named improvement. All quotes shall be labeled with GC2026-290 2026 BIOSOLIDS
REMOVAL either on the envelope or in the subject line. Quotes may also be emailed or
mailed to the contact person below.
All Contractors submitting a quote on this project are encouraged to attend a preview
inspection of the project sites. Preview inspections are by appointment.
All contractors shall be on the MRSC Small Works Roster - Sub-Category; SEPTIC
SYTEMS prior to quote deadline. Quotes received from contractors who are not on the
MRSC Small Works Roster and listed in the SEPTIC SYSTEMS sub-category, will be
rejected for being non-responsive.
Contact person: Neil Mickelson, PE; 509-764-3776; nmickelson@cityofml.com
PROJECT DESCRIPTION: This project consists of pumping approximately 220 dry tons
of biosolids from two long-term sludge digestion basin at the Sand Dunes WWTP (located
at 1801 Road K SE) and land applying them to an adjacent farm field(s).
Estimated Project Cost: $196,000.00
Contract Working Days: 25
The work to be performed is a General Services project. The Contractor shall provide
proof of insurance, in accordance with the insurance requirements provided in the
contract documents.
The City Council reserves the right to reject any or all quotes if such action is in the best
interest of the City.
Publish - MRSC/Small Works Roster/City Website
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INSTRUCTIONS TO BIDDERS
1. INTERPRETATIONS AND ADDENDA
No oral interpretations will be made to any bidder as to the meaning of the specifications and drawings.
Interpretations, if made, shall be written in the form of an addendum and sent to all bidders to whom the
specifications have been issued.
2. EXAMINATION OF THE SITE
Each bidder shall visit the site of the proposed work to be fully acquainted with the conditions and
difficulties attending the performance of the contract. No additional compensation nor relief from any
obligations of the contract will be granted because of a lack of knowledge of the site or the conditions
under which the work will be accomplished.
4. SIGNATURE AND LEGIBILITY
The prices for work and the names and addresses of the bidders shall be clearly and legibly written.
Signatures shall be signed in the spaces provided and in compliance with all legal requirements among
other items in Section 1.02.6.
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BIDDER'S CHECKLIST
The bidder's attention is especially called to the following items that shall be fully executed and
submitted with the bid:
1. Proposal - The unit prices bid shall be shown in the spaces provided. Furthermore, by signing the
proposal, the bidder is declaring that they have read and agree to the provisions of the Non-
Collusion Declaration and to the provisions of the Indemnification and Waiver
Acknowledgment.
2. Certification of Compliance with Wage Payment Statutes.
The following forms shall be executed within 10 calendar days after the notification of
award:
1. Contract - To be executed by the successful bidder
2. Contract Bond - To be executed by the successful bidder and the bidder's surety company.
3. Proof of Insurance Coverage - Provide one copy certifying insurance coverage in the amount
specified, and with the following endorsement: "The City of Moses Lake is an Additional
Insured as pertains to this project." The Proof of Insurance Coverage shall include Form B,
Additional Insured - Owners, Lessees, or Contractors.
4. Request to Sublet Work - One copy for each subcontractor. This document must be signed by
Contractor's surety.
5. Power of Attorney - Required for the person signing on behalf of the bidder's Bonding
Company.
6. Contractor's Declaration of Intent.
7. City of Moses Lake Business License - A current business license is required for the contractor
and subcontractors.
In addition, prior to start of construction, the Contractor shall:
1. Submit a construction schedule that shows completion of the project within the time specified.
2. Arrange for a pre-construction conference between the Contractor, subcontractors, contractor's
superintendent on the project, utilities, and the Engineering Division of the City of Moses Lake.
3. Submit a material list that shows all materials the Contractor proposes to use on the project.
Construction shall not start until a materials list has been approved by the Engineer.
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NON-COLLUSION DECLARATION
2026 BIOSOLIDS REMOVAL
GC2026-290
By signing the proposal, I hereby declare, under penalty of perjury under the laws of the State of
Washington, that the following statements are true and correct:
1. That the person(s), firm, association, or corporation signing the proposal has (have) not,
either directly or indirectly, entered into any agreement, participated in any collusion, or
otherwise taken any action in restraint of free competitive bidding in connection with the
project for which this proposal is submitted.
2. That by signing the signature page of this proposal, I am deemed to have signed and have
agreed to the provisions of this declaration.
NOTICE TO ALL BIDDERS
To report bid rigging activities call:
1-800-424-9071
The U. S. Department of Transportation (USDOT) operates the above toll-free "hotline" Monday
through Friday, 8:00 a.m. to 5:00 p.m., Eastern Time. Anyone with knowledge of possible bid
rigging, bidder collusion, or other fraudulent activities should use the "hotline" to report such
activities.
The "hotline" is part of USDOT's continuing effort to identify and investigate highway
construction contract fraud and abuse and is operated under the direction of the USDOT Inspector
General. All information will be treated confidentially, and caller anonymity will be respected.
from DOT form 272-036H, Revised 10/94
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2026 BIOSOLIDS REMOVAL
PROPOSAL
Page 1 of 2
TO: MOSES LAKE CITY COUNCIL DATE: _____________________________________________
CONTRACTOR'S NAME: _____________________________________________________________________________
CONTRACTOR'S LICENSE NUMBER: __________________________________________________________________
CONTRACTOR'S UBI NUMBER: _______________________________________________________________________
INDUSTRIAL INSURANCE ACCOUNT NUMBER: ________________________________________________________
EMPLOYMENT SECURITY DEPARTMENT NUMBER: ____________________________________________________
STATE EXCISE TAX REGISTRATION NUMBER: _________________________________________________________
PHONE NO: ___________________________________ E-MAIL: ___________________________________________
CONTRACTOR'S MAILING ADDRESS ________________________________________________________________
________________________________________________________________
Contract No. GC2026-290
By my undersigned signature below, I certify that I have personally examined the location and
construction details of work as outlined in the plans and specifications for the GC2026-290 2026
BIOSOLIDS REMOVAL and have read and thoroughly understand the plans and specifications and
hereby propose to undertake and complete the work embraced in this improvement in accordance with
those plans and specifications at the following schedule of rates and prices. The Contractor shall
complete 70 percent of all the work with the Contractor's own labor and equipment.
Work on the Base Bid Contract shall be completed within 25 WORKING DAYS. The Contractor
may request (in writing) that the "Notice to Proceed" be delayed by up to two weeks, but no work can be
performed during this time. This request shall be made before the "Notice to Proceed" has been issued.
If said work is not completed within the time specified, the Contractor agrees to pay the City liquidated
damages of $1,250.00 per working day as described in Section 1-08.9 of the Specifications.
Quote Due: October 28, 2026; 2:00 pm.
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NOTE: UNIT PRICES FOR ALL ITEMS, ALL EXTENSIONS, AND TOTAL AMOUNT OF BID MUST BE SHOWN.
2026 BIOSOLIDS REMOVAL
GC2026-290
Proposal - page 2 of 2
Schedule A
ITEM ITEM DESCRIPTION REFERENCE APPROX. UNIT UNIT PRICE AMOUNT
NO. QUANTITY
1 Mobilization N/A 1 LS $ ____________ $_______________
2 2026 BIOSOLIDS REMOVAL PUMPING N/A 220 Dry Ton $ ____________ $ _______________
$ _______________
SUBTOTAL
$ 0.00
NO SALES TAX
$ _______________
TOTAL
TOTAL SCHEDULE A $
The undersigned, under penalty of perjury under the laws of the State of Washington, does hereby certify that;
1. The above is a true and honest bid;
2. The undersigned has read and agrees to the provisions of the Non-Collusion
Declaration;
3. The undersigned has read and agrees to the provisions of the
Indemnification and Waiver Acknowledgment.
4. By signing below, I certify that I have signing authority. Except for
companies with one governing person, proof of signing authority is required
if awarded the Contract. Proof of signing authority may include Corporate
resolution, Corporate bylaws, or operating agreement that indicates signing
authority.
5. By signing below, I verify under penalty of perjury that I am in compliance
with the responsible bidder criteria requirement of subsection (1)(g) of
RCW 39-04.350.
Name of Firm_________________________________________________________________________________________________________________________
By ______________________________________________________ Signature ___________________________________________________________________
Title ______________________________________________________________________________ Date ________________________________________, 2023.
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CERTIFICATION OF COMPLIANCE WITH WAGE
PAYMENT STATUTES
CITY OF MOSES LAKE
FAILURE TO RETURN THIS CERTIFICATION AS PART OF THE PROPOSAL PACKAGE
W ILL MAKE THIS QUOTE NONRESPONSIVE AND INELIGIBLE FOR AWARD
2026 BIOSOLIDS REMOVAL
GC2026-290
The bidder hereby certifies that, within the three-year period immediately preceding the bid
solicitation date ________________, the bidder is not a "willful" violator, as defined in RCW
49.48.082, of any provision of chapters 49.46, 49.48, or 49.52 RCW, as determined by a final and
binding citation and notice of assessment issued by the Department of Labor and Industries or
through a civil judgment entered by a court of limited or general jurisdiction.
I certify under penalty of perjury under the laws of the State of Washington that the foregoing is
true and correct.
Bidder's Business Name
Signature of Authorized Official*
Printed Name
Title
Date City State
Check One:
Sole Proprietorship Partnership Joint Venture Corporation

State of Incorporation, or if not a corporation, State where business entity was formed:
If a co-partnership, give firm name under which business is transacted:
* If a corporation, proposal must be executed in the corporate name by the president or vice-president (or any other
corporate officer accompanied by evidence of authority to sign). If a co-partnership, proposal must be executed by a
partner.
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AGREEMENT FOR GENERAL SERVICES
CITY OF MOSES LAKE
GC2026-290 2026 BIOSOLIDS REMOVAL
THIS AGREEMENT AND CONTRACT made and entered into at Moses Lake, Washington this
_____ day of___________________, by and between the CITY OF MOSES LAKE, State of
Washington, hereinafter called the "City" and ______________________, a firm duly authorized to
perform professional or general services in the State of Washington, hereinafter called the "Contractor".
IT IS AGREED BETWEEN THE PARTIES HERETO AS FOLLOWS:
ARTICLE I - DEFINITIONS
Whenever the term "City" is used herein, it is understood to mean the City of Moses Lake, of Grant
County, Washington, or its authorized officers and the term "Contractor" means
___________________________________________________, or its authorized representative.
ARTICLE II - OBLIGATIONS OF THE CONTRACTOR
1. Basic Services
The basic services contemplated to be performed by the Contractor are outlined hereinafter. The
City retains the right to perform any and all specific elements of such services and to accordingly
reduce the work by the Contractor and remuneration to the Contractor by written modification to
this Agreement or any subsequent task order.
The services to be performed by the Contractor under this agreement are as follows:
The Contractor shall provide services as detailed in EXHIBIT A.
2. Special Services
Certain special services may be required to support the basic services to complete the tasks and
assignments required by the City. The type and extent of such special services cannot be
determined at the time of execution of this agreement. However, the Contractor agrees to perform
such special services as may be required to accomplish the objectives assigned by the City;
providing, however, the Contractor feels capable of performing such special services. Payment
for this work shall be as agreed to in writing by both parties prior to beginning said work. Both
the City and the Contractor shall mutually agree, in writing, to any special services, additional
services, and/or changes in services under this agreement.
3. Nondiscrimination
A. The City is an equal opportunity employer.
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B. Nondiscrimination in Employment. In the performance of this Agreement, the Contractor
will not discriminate against any employee or applicant for employment on the grounds of
race, creed, color, national origin, sex, marital status, age or the presence of any sensory,
mental or physical handicap; provided that the prohibition against discrimination in
employment because of handicap shall not apply if the particular disability prevents the
proper performance of the particular worker involved. The Contractor shall ensure that
applicants are employed, and that employees are treated during employment without
discrimination because of their race, creed, color, national origin, sex, marital status, age
or the presence of any sensory, mental or physical handicap. Such action shall include, but
not be limited to: employment, upgrading, demotion or transfers, recruitment or
recruitment advertising, layoff or termination, rates of pay or other forms of compensation,
and programs for training including apprenticeships. The Contractor shall take such action
with respect to this Agreement as may be required to ensure full compliance with local,
state and federal laws prohibiting discrimination in employment.
C. Nondiscrimination in Services. The Contractor will not discriminate against any recipient
of any services or benefits provided for in this Agreement on the grounds of race, creed,
color, national origin, sex, marital status, age or the presence of any sensory, mental or
physical handicap.
D. If any assignment and/or subcontracting has been authorized by the City, said assignment
or subcontract shall include appropriate safeguards against discrimination. The Contractor
shall take such action as may be required to ensure full compliance with the provisions in
the immediately preceding paragraphs herein.
4. Indemnification
Contractor shall indemnify and hold the City, its officers, officials, employees and volunteers
harmless from any and all claims, injuries, damages, losses or suits including attorney fees, arising
out of or resulting from the negligent acts, errors or omissions of the Contractor in performance of
this Agreement, except for injuries and damages caused by the negligence of the City. Should a
court of competent jurisdiction determine that this Agreement is subject to RCW 4.24.115, then,
in the event of liability for damages arising out of bodily injury to persons or damages to property
caused by or resulting from the concurrent negligence of the Contractor and the City, its officers,
officials, employees, and volunteers, the Contractor's liability, including the duty and cost to
defend, hereunder shall be only to the extent of the Contractor's negligence. It is further
specifically and expressly understood that the indemnification provided herein constitutes the
Contractor's waiver of immunity under Industrial Insurance, Title 51 RCW, solely for the purposes
of this indemnification. This waiver has been mutually negotiated by the parties. The provisions
of this section shall survive the expiration or termination of this Agreement.
5. Ownership of Instruments of Service
The service provided by Contractor is intended for one time use only. The City shall own all
reports, field data, field notes, laboratory test data, calculations, estimates, plans, specifications,
record drawings, and other documents prepared by the Contractor. The Contractor shall provide
the City with two hard copies and an electronic copy of any final report(s) required as deliverables
of an approved task order. Final payment will not be made until Contractor provides the City with
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