INSPECT & PREVENTATIVE MAINT ON CHILLERS

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	Award notification
SAP

 State of South Carolina 
   
  Invitation For Bid  
    Solicitation:
 Date Issued:
 Procurement Officer:
 Phone:
 E-Mail Address:
 Mailing Address: 5400030298
 10/13/26
Andy Bowman, CPPB
 803-734-3933
 BowmanA@dnr.sc.gov
 SC Department of Natural Resources
 Attn: Procurement Services
 260D Epting Lane
 West Columbia SC 29172  DESCRIPTION: Annual Inspection & Preventative Maint on Chillers   USING GOVERNMENTAL UNIT:  SC Department of Natural Resources Admin   The Term "Offer" Means Your "Bid" or "Proposal". Your offer must be submitted in a sealed package. Solicitation Number & Opening Date must appear on package exterior. See "Submitting Your Paper Offer or Modification" provision.  SUBMIT YOUR SEALED OFFER TO EITHER OF THE FOLLOWING ADDRESSES: MAILING ADDRESS:
SC Department of Natural Resources
 Attn: Procurement Services
 260D Epting Lane
 West Columbia SC 29172PHYSICAL ADDRESS:
 SC Department of Natural Resources
 Attn: Procurement Services
 260D Epting Lane
 West Columbia SC 29172 SUBMIT OFFER BY (Opening Date/Time):    11/10/2026  10:00 am e.s.t.    (See "Deadline For Submission Of Offer" provision)  QUESTIONS MUST BE RECEIVED BY:    10/30/2026  2:00 PM E.S.T.  (See "Questions From Offerors" provision)  NUMBER OF COPIES TO BE SUBMITTED: **** Please submit online thru the Sceis portal, FEDX, UPS, or USPS to the physical address, or drop off in person at the physical address. No emails or faxed responses will be accepted. CONFERENCE TYPE: PREBID
      10/29/2026  11:00 AM 

 (As appropriate, see "Conferences - Pre-Bid/Proposal" & "Site Visit" provisions)
 LOCATION: 
Marine Resources Division
217 Fort Johnson Road
Charleston, SC 29422-2559
  AWARD & AMENDMENTSAward will be posted on       11/12/2026 . The award, this solicitation, any amendments, and any related notices will be posted at the following web address: HYPERLINK "http://www.procurement.sc.gov"http://www.procurement.sc.gov  You must submit a signed copy of this form with Your Offer. By signing, You agree to be bound by the terms of the Solicitation. You agree to hold Your Offer open for a minimum of ninety (90) calendar days after the Opening Date. (See "Signing Your Offer" provision.) NAME OF OFFEROR
 
 
 (full legal name of business submitting the offer)Any award issued will be issued to, and the contract will be formed with, the entity identified as the Offeror. The entity named as the offeror must be a single and distinct legal entity. Do not use the name of a branch office or a division of a larger entity if the branch or division is not a separate legal entity, i.e., a separate corporation, partnership, sole proprietorship, etc. AUTHORIZED SIGNATURE
 
 (Person must be authorized to submit binding offer to contract on behalf of Offeror.)DATE SIGNED
 
  TITLE
 
 (business title of person signing above) STATE VENDOR NO.
 
 (Register to Obtain S.C. Vendor No. at HYPERLINK "http://www.procurement.sc.gov"www.procurement.sc.gov ) PRINTED NAME
 
 (printed name of person signing above) STATE OF INCORPORATION
 
 (If you are a corporation, identify the state of incorporation.)  OFFEROR'S TYPE OF ENTITY: (Check one) (See "Signing Your Offer" provision.) 
  ___ Sole Proprietorship ___ Partnership ___ Other_____________________________
  ___ Corporate entity (not tax-exempt) ___ Corporation (tax-exempt) ___ Government entity (federal, state, or local)COVER PAGE - PAPER ONLY (MAR. 2015)
SAP
SAP
 PAGE TWO 
 (Return Page Two with Your Offer) 
HOME OFFICE ADDRESS (Address for offeror's home office / principal place of business)
 
 
 
 
 NOTICE ADDRESS (Address to which all procurement and contract-related notices should be sent.) (See "Notice" clause)
 
 
 
 
 
 Area Code - Number - 
 
 E-mail Address PAYMENT ADDRESS (Address to which payments will be sent.) (See "Payment" clause)
 
 
 
 
 
____Payment Address same as Home Office Address
____Payment Address same as Notice Address   (check only one)ORDER ADDRESS (Address to which purchase orders will be sent) (See "Purchase Orders and "Contract Documents" clauses)
 
 
 
 
 
____Order Address same as Home Office Address
____Order Address same as Notice Address   (check only one) ACKNOWLEDGMENT OF AMENDMENTS
Offerors acknowledgesreceipt of amendments by indicating amendment number and its date of issue. (See "Amendments to Solicitation" Provision)Amendment No.Amendment Issue DateAmendment No.Amendment Issue DateAmendment No.Amendment Issue DateAmendment No.Amendment Issue Date DISCOUNT FOR PROMPT PAYMENT
(See "Discount for Prompt Payment" clause)10 Calendar Days (%)20 Calendar Days (%)30 Calendar Days (%)_____Calendar Days (%) PREFERENCES - A NOTICE TO VENDORS (SEP. 2009): On June 16, 2009, the South Carolina General Assembly rewrote the law governing preferences available to in-state vendors, vendors using in-state subcontractors, and vendors selling in-state or US end products. This law appears in Section 11-35-1524 of the South Carolina Code of Laws. A summary of the new preferences is available at HYPERLINK "http://www.procurement.sc.gov/preferences"www.procurement.sc.gov/preferences  .  ALL THE PREFERENCES MUST BE CLAIMED AND ARE APPLIED BY LINE ITEM, REGARDLESS OF WHETHER AWARD IS MADE BY ITEM OR LOT. VENDORS ARE CAUTIONED TO CAREFULLY REVIEW THE STATUTE BEFORE CLAIMING ANY PREFERENCES. THE REQUIREMENTS TO QUALIFY HAVE CHANGED. IF YOU REQUEST A PREFERENCE, YOU ARE CERTIFYING THAT YOUR OFFER QUALIFIES FOR THE PREFERENCE YOU'VE CLAIMED. IMPROPERLY REQUESTING A PREFERENCE CAN HAVE SERIOUS CONSEQUENCES.  [11-35-1524(E)(4)&(6)] PREFERENCES - ADDRESS AND PHONE OF IN-STATE OFFICE: Please provide the address and phone number for your in-state office in the space provided below. An in-state office is necessary to claim either the Resident Vendor Preference (11-35-1524(C)(1)(i)&(ii)) or the Resident Contractor Preference (11-35-1524(C)(1)(iii)). Accordingly, you must provide this information to qualify for the preference. An in-state office is not required, but can be beneficial, if you are claiming the Resident Subcontractor Preference (11-35-1524(D)).
   
   
      
   
____In-State Office Address same as Home Office Address  ____In-State Office Address same as Notice Address   (check only one) PAGE TWO (SEP 2009) End of PAGE TWO SAP
Table of Contents

SECTION I. SCOPE OF SOLICITATION	 

SECTION IIA. INSTRUCTIONS TO OFFERORS  A. GENERAL INSTRUCTIONS 	 

SECTION IIB. INSTRUCTIONS TO OFFERORS  B. SPECIAL INSTRUCTIONS 	 

SECTION III. SCOPE OF WORK/SPECIFICATIONS 	 

SECTION IV. INFORMATION FOR OFFERORS TO SUBMIT 	 

SECTION V. QUALIFICATIONS 	 

SECTION VI. AWARD CRITERIA 	 

SECTION VIIA. TERMS AND CONDITIONS  A. GENERAL 	 

SECTION VIIB. TERMS AND CONDITIONS  B. SPECIAL 	 

SECTION VIIC. TERMS AND CONDITIONS  C. DPHS SPECIAL CLAUSES 	 

SECTION VIII. BIDDING SCHEDULE/PRICE-BUSINESS PROPOSAL 	 

SECTION IX. ATTACHMENTS TO SOLICITATION 	
SAP
 
I. SCOPE OF SOLICITATION
 
The Marine Resources Division of the South Carolina Department of Natural Resources (SCDNR) in Charleston, SC is soliciting bids for a qualified Contractor to: 1) Scheduled Inspection and Preventative Maintenance of two Carrier Chillers, 2) Per-incident Maintenance and Repair of chill-water associated HVAC systems (chillers, cooling towers, chill water pumps, air handling units, energy recovery units), and 3) Emergency after-hours service and repairs of same equipment (24/7/365 availability).  Equipment is located in the Central Energy Plant (CEP), Marine Resources Research Institute (MRRI), and Eltzroth buildings at the Ft. Johnson offices of SCDNRs Marine Resources Division at 217 Fort Johnson Rd, Charleston, SC 29412.
  
Please NOTE Attendance at the prebid on 10/29/26 11:00am e.s.t. is Highly Recommended, to submit a bid response to this solicitation.

IMPORTANT NOTICE: PLEASE NOTE THAT IF YOUR RESPONSE INCLUDES ADDITIONAL TERMS AND CONDITIONS, takes exception to any terms or conditions listed herein, OR IF YOU qualify your response in any w