STENOGRAPHIC REPORTING AND TRANSCRIPTION SERVICES

NYCHA, by issuing this RFP, seeks proposals (“Proposals”) from firms (the “Proposers”) to provide NYCHA with stenographic reporting services and/or transcription services as detailed more fully within Section II of this RFP (collectively, the “Services”). The Services are awarded into two Award Groups. Award Group I includes stenographic recording and transcription Services. Award Group II includes transcribing hearings from tape or digital recordings. Award Groups I and II are more fully described in RFP Section II.

The release date of this RFP is January 27, 2025 (the “Release Date”).

A non-mandatory Proposers’ conference (“Proposers’ Conference”) will be hosted online via Microsoft Teams on February 5, 2025, at 12:00 P.M. Although attendance is not mandatory at the Proposers’ Conference, it is strongly recommended that all interested Proposers attend, and that Proposers thoroughly review bid documents in advance of the meeting. To participate in the Pre-Bid Conference, please follow the instructions below:

Option 1: Copy and paste the below into your browser.

https://teams.microsoft.com/l/meetup-join/19%3ameeting_N2I2YjYzODctNzI3Yy00MDU0LWI3YjQtZjQ2ODg4ZTY0MzZj%40thread.v2/0?context=%7b%22Tid%22%3a%22709ab558-a73c-4f8f-98ad-20bb096cd0f8%22%2c%22Oid%22%3a%22cccf91cb-51c3-4bfb-a887-18e7992abd06%22%7d

Meeting ID: 240 803 406 000

Passcode: Gp2Ha77p

Option 2: call in (audio only)

+1 646-838-1534,,470897518# United States, New York City

Phone Conference ID: 470 897 518#

Option 3: Access the document “TEAMS Meeting Link RFP 508288” and click on the embedded link to join.

Proposals must be successfully submitted into iSupplier in final form no later than 2:00 P.M. on February 19, 2025 (the “Proposal Submission Deadline”). Proposals which are saved in iSupplier as a “draft” but not successfully submitted will not be considered. Proposers should refer to Section IV(2) of this RFP for details on Proposal submission requirements.

The anticipated award date of the Agreement to the Selected Proposer is on or about May 2025.

Proposer shall electronically upload a single .pdf containing ALL components of the Proposal into iSupplier by 2PM on the Proposal Submission Deadline. NYCHA will NOT accept hardcopy Proposals. The Proposal shall not include embedded documents or proprietary file extensions. NYCHA will not accept Proposals via e-mail, fax, or mail. Instructions for registering for iSupplier can be found at http://www1.nyc.gov/site/nycha/business/isupplier-vendor-registration.page.

After Proposer registers for iSupplier, it typically takes 24 to 72 hours for Proposer’s iSupplier profile to be approved. It is Proposer’s sole responsibility to complete iSupplier registration and submit its Proposal before the Proposal Submission Deadline. NYCHA is not responsible for delays caused by technical difficulty or caused by any other occurrence. Please e-mail ProfessionalServices.Procurement@nycha.nyc.gov for assistance.