INVITATION FOR BID
IFB#: 018-46
For the provision of:
Fire Station #8 Bay Door Replacement
Hall County, Georgia, Board of Commissioners (herein “County”), is seeking qualified vendors to replace the bay doors at Fire Station #8 (herein “Services”). The County seeks to award one vendor to perform all of the services.
Schedule of Events:
Date IFB Issued: 8/14/2025
MANDATORY Pre-Bid Meeting: 8/25/2025 @ 9:00 A.M.
Meeting Location: Fire Station #8, 6175 Gaines Ferry Rd. Flowery Branch, GA 30542
Bidders’ Questions Due: 8/27/2025
Answers to Questions Due: 8/29/2025
Bid Due Date: 9/4/2025
Bidding Process: Hall County is now accepting sealed bids for the provision of Services in the County’s Purchasing Division, located on the fourth (4
th
) floor of the Hall County Government Center, 2875 Browns Bridge Road, Gainesville, GA 30504, until 2:00 p.m., EST on Thursday, September 4th, 2025.
Bidders must submit three (3) copies of their bid along with all completed mandatory documents, signed affidavits in hardcopy and include them on one (1) USB Flash Drive as well.
Public Reading: Bid openings are open to the public and bidders. Bidders are not required to attend bid openings but may do so. The Issuing Officer named herein will open and publicly read all bidders’ company names and cost proposals on the date, time, and at the address above.
Addenda: If needed and in the best interest of the County, the Purchasing Division may make an extension of the bidding period by a formal written addendum and publicly posted on the County website. All addenda must be signed by the Bidder and returned with the bid packet.
Proposal Documents: Bidders may download bid submittal documents via the County’s website at
https://www.hallcounty.org/Bids.aspx
then scroll down and choose Fire Station #8 Bay Door Replacement. All bid documents are available for download at the bottom of the webpage.
General Qualifications: Bidders must be in the regular business of providing similar services, be licensed and insured to perform services in the State of Georgia.
Bid Retention: Bidders may not withdraw their bid after the bid opening. Bids must be valid for one hundred twenty (120) calendar days. The County reserves the right to retain all bids submitted and use any idea(s) in a bid regardless of award. The County shall have the right to waive any informality or irregularity of immaterial deviation in any bid received. All forms and documents entitled “Mandatory” must be completed and returned with the bid. Please sign Exhibit B – Contract for Services.
Award Process: The County reserves the option to reject any or all bids, in whole or part, or to select any Bidder, without liability on part of the County to the Bidder to complete the described work. The County will award the contract to one vendor to perform all services to the lowest cost, responsible and responsive bidders. Lead times and length of time to complete the services may also be a factor in award. The bidder expressly understands that the County may reject bids for any reason.
Non-Collusion Clause: Bidders must have no contact of any nature with any other bidders, County staff members, its elected officials, nor Commissioners, during the evaluation process. The County will deem such as collusion, and thus render the submission in violation of the Official Code of Hall County and thus the County may render the proposal as non-responsive and not evaluate the proposal for an award.
1.0 SCOPE OF WORK
Removal and replacement of four (4) overhead garage doors at Hall County Fire Station #8, located at 6175 Gaines Ferry Rd. Flowery Branch, GA 30542. There will be a mandatory pre-bid meeting at the station on Monday, August 25th at 9:00 A.M., to review the scope of work and establish a finalized spec.
1. Removal and Disposal
- Safely remove and dispose of four existing overhead garage doors, guides, springs, and related hardware.
- Remove any obsolete weather stripping or trim associated with the old doors.
2. Supply and Installation
- Provide and install four (4) new commercial-grade overhead garage doors for Fire Station #8.
- Door material - Will decide at the pre-bid meeting.
- Color - Match the existing doors as closely as possible. Sample colors shall be submitted to Fire Rescue for approval.
- Size - The current doors at station #8 are 14’6” wide by 12’10” tall.
- Windows - To be determined at the pre-bid meeting.
- Install a complete door system with guides/tracks to include counterbalance system, operators, and control stations.
- The contractor will be responsible for all fasteners.
- Install all new safety components, to ensure safe operation for each door.
- R-Value Insulation - To be determined at the pre-bid meeting.
- Install all new weather stripping for all sides and bottom threshold of each door.
- Ensure proper adjustment, balance, and smooth operation of each door.
- Hall County is responsible for mounting surfaces unless otherwise specified.
3. Cleanup and Inspection
- Remove all debris and job-related waste from the site upon completion of the project.
- Provide a final walkthrough and inspection upon completion, with a Hall County representative.
4. Timeline
- Provide an estimated start time.
- Provide an estimated completion time.
5. Cost
- Provide an itemized cost of the project.
6. Warranty
- Manufacturer’s Warranty.
- Workmanship Warranty.
2.0 SUBMISSION OF BIDS
2.1 Complete and include all the mandatory exhibit documents shown below in 2.3. Failure to include any of the mandatory documents listed may result in disqualification. All responses must be in writing.
2.2 Bidders must submit their response in a sealed envelope clearly marked with “IFB#: 018-46, Fire Station #8 Bay Door Replacement” on the outside. The submittal must be signed. Faxed or emailed bids will not be accepted.
2.3 Follow these instructions carefully. Complete and return the following mandatory documents in your bid envelope.
Exhibit A – Mandatory Bid Response Sheet
Exhibit B – Mandatory Contract for Services
Exhibit C – Mandatory Cost Proposal Worksheet
Exhibit D – Mandatory W-9 Form
Exhibit E – Mandatory E-Verify Affidavit
Exhibit F – Mandatory Ethics Affidavit
Copy of Business License
Certificate of Insurance
2.4 Bidders are responsible to review and comply with any Addenda regarding this IFB that will be posted on the County website. Bidders must sign as acknowledged and return all addenda with the bid package response.
2.5 All bids must be sealed.
2.6 Not applicable.
2.7 Any alternate options of additional services or deductions thereof may be included in the response; however, bidders must complete the cost worksheet as provided and enclose in the bid response.
2.8 Bids openings are open to the public. Bidders may attend, but they are not required to do so.
2.9 All bids, supporting materials, and correspondence relating to this IFB become property of the County.
2.10 Bidder bears all responsibility for expenses incurred in responding to this IFB.
2.11 Delivery. Bidders must submit bids to the following address by the deadline date and time. All deliveries must be date and time stamped. The County is not responsible for late bids due to mailing delays.
Mike Hawkins
Issuing Officer
Hall County Government Center
Purchasing Division – 4
th
Floor
2875 Browns Bridge Road
Gainesville, Georgia 30504
NOTICE: Bidders are responsible for delivering their bids to the Purchasing Division on the 4
th
floor of the Hall County Government Center before 2:00pm on the due date provided. All bids must be time stamped by the receptionist on the 4
th
floor.
