J041--CHILLERS repair by replacement

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SDVOSB Sole Source Justification IAW VAAR 819.7008

VHAPG Part 819.7008/7009 Sole Source Awards to SDVOSB/VOSB Page 1 of 6
Revision: 03
Effective Date: 06/15/2024
DEPARTMENT OF VETERANS AFFAIRS

Justification and Approval (J&A)
For
Other Than Full and Open Competition

Acquisition Plan Action ID: 36C24625AP2319

Contracting Activity:
Department of Veterans Affairs
Hampton VA Medical Center
NCO 6
100 Emancipation Dr
Hampton, VA 23667

590-2-25-506-0723

Nature and/or Description of the Action Being Approved:
Repair by replacement of two chillers.
VAMC Hampton has placed several emergency calls for the Bldg. 116 YCAL Chiller. A thorough evaluation of the chiller has been performed. This chiller is past end of life and uses a refrigerant that has been phased out and will become difficult to procure. The Chiller at HVAMC Bldg. 146 CH-2-Sy 1 Tandem Comp evaporator barrel is leaking and the parts to repair this are no longer manufactured. The Bldg. 146 chiller is at end of life and must be replaced.

Description of Supplies/Services Required to Meet the Agency s Needs:
Building 116:
Remove old chiller.
Provide crane and rigging to install (1) new (100) ton York YLAA Scroll
Chiller M#: YLAA0101HJ46XF S#: TBD
(new chiller to sit on existing slab) - new isolators will be provided.
Building 146:
Remove old chiller.
Provide crane and rigging to install (1) new (100) ton York YLAA Scroll
Chiller M#: YLAA0101HJ46XF S#: TBD
(new chiller to sit on existing slab) - new isolators will be provided.

Statutory Authority Permitting Other than Full and Open Competition: 41 USC §3304(a)(5), 38 U.S. Code § 8127(c), as implemented by FAR 6.302-5 (Authorized or Required by Statute). COs may use the non-competitive (sole source) procedures authorized in VAAR 819.7008 (DEVIATION) or VAAR 819.7009 (DEVIATION) up to $5,000,000. Check the specific VAAR clause used below:
( X ) 819.7008 Sole source awards to a certified service-disabled veteran-owned small business;

Demonstration that the Contractor s Unique Qualifications and/or Nature of the Acquisition Requires the Use of the Authority Cited Above (applicability of authority): VAAR 819.7008 (DEVIATION) is the authority that allows sole source awards to SDVOSBs based on 38 U.S.C. 8127(c) and that the SDVOSB concern has been determined to be a responsible source with respect to performance. Additionally, the business meets eligibility requirements in 819.7003(DEVIATION).

Description of Efforts Made to ensure that offers are solicited from as many potential sources as deemed practicable, including whether a notice was or will be publicized as required by FAR Subpart 5.2 and, if not, which exception under FAR 5.202 applies:
It is the contracting officer s determination that a sole source award is a business decision wholly within the discretion of the contracting officer.Â

Determination by the CO that the Anticipated Cost to the Government will be Fair and Reasonable:
J&B Hartigan Inc. has successfully provided preventative maintenance and repair since 2022 under contract 36C24622P0066. There are no past performance issues, and the contract is fair and reasonable. There is noting that indicates the proposal from JBH is anything other than fair and reasonable.

Description of the Market Research Conducted and the Results, or a Statement of the Reasons Market Research Was Not Conducted:
Market research was conducted. It was determined the best course of action is a SDVOSB sole source.

Any Other Facts Supporting the Use of Other than Full and Open Competition: None

Listing of Sources that Expressed, in Writing, an Interest in the Acquisition:

J&B HARTIGAN, INC. (SDVOSB)
103 ADAMS CT
CARROLLTON, VA 23314-2695
UEI: W2KTNKG5MVN4

A Statement of the Actions, if any, the Agency May Take to Remove or Overcome any Barriers to Competition before Making subsequent acquisitions for the supplies or services required:

This is a onetime urgent requirement.

Requirements Certification: I certify that the requirement outlined in this justification is a Bona Fide Need of the Department of Veterans Affairs and that the supporting data under my cognizance, which are included in the justification, are accurate and complete to the best of my knowledge and belief.
_____________________________ ________________________
Scott Brown
Chief Facilities Manager
VAMC Hampton

Approvals in accordance with the VHAPM Part 806.3 OFOC SOP:
Contracting Officer or Designee s Certification (required): I certify that the foregoing justification is accurate and complete to the best of my knowledge and belief.

_____________________________ ________________________
John Harmsen
Contracting Officer
NCO 6, Supply/Service Team 1

One Level Above the Contracting Officer (Required over the SAT but not exceeding $750K): I certify the justification meets requirements for other than full and open competition.

_____________________________ ________________________
Jerry Mann
Branch Chief
NCO 6, Supply/Service Team 1

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