SRI ADA Ramp and Sidewalk ITB

C O U N T Y o f R O C K I N G H A M
20 E. Gay Street
Invitation to Bid Harrisonburg, VA 22802
INVITATION TO BID #26-1013-01
SRI ADA Ramp and Sidewalk
This procurement is governed by the Virginia Public Procurement Act and all terms and conditions of the
Act are hereby adopted and are made a part of this notice.
Contact Information:
Rebecca Guthrie
Director of Finance
20 E. Gay Street
Harrisonburg, VA 22802
(540) 564-3010
rguthrie@rockinghamcountyva.gov

Table of Contents
1.0 PURPOSE.........................................................................................................................................4
2.0 BACKGROUND.................................................................................................................................4
3.0 SCOPE OF WORK.............................................................................................................................4
4.0 BID PREPARATION AND SUBMISSION.............................................................................................8
5.0 EVALUATION AND CONTRACT AWARD...........................................................................................9
6.0 GENERAL TERMS AND CONDITIONS.............................................................................................10
6.1 APPLICABLE LAWS....................................................................................................................10
6.2 CONTRACTOR'S INSURANCE.....................................................................................................10
6.3 BUILDER'S RISK INSURANCE.....................................................................................................13
6.4 ANTI-DISCRIMINATION.............................................................................................................13
6.5 INFORMATION TECHNOLOGY ACCESSIBILITY...........................................................................14
6.6 NONVISUAL ACCESS TO TECHNOLOGY.....................................................................................14
6.7 ETHICS IN PUBLIC CONTRACTING.............................................................................................15
6.8 IMMIGRATION REFORM AND CONTROL ACT OF 1986.............................................................15
6.9 ANTITRUST................................................................................................................................15
6.10 CLARIFICATION OF TERMS........................................................................................................16
6.11 PAYMENT..................................................................................................................................16
6.12 QUALIFICATIONS OF BIDDERS..................................................................................................16
6.13 TESTING AND INSPECTION.......................................................................................................17
6.14 CHANGES TO THE CONTRACT...................................................................................................17
6.15 DEFAULT...................................................................................................................................17
6.16 TAXES........................................................................................................................................17
6.17 DRUG FREE WORKPLACE..........................................................................................................18
6.18 NONDISCRIMINATION OF CONTRACTORS................................................................................18
6.19 AUDIT....................................................................................................................................... 18
6.20 NON-APPROPRIATION..............................................................................................................18
6.21 CONTRACT DOCUMENTS..........................................................................................................18
6.22 LAWS AND REGULATIONS.......................................................................................................19
6.23 PROOF OF AUTHORITY TO TRANSACT BUSINESS IN VIRGINIA.............................................19
2 | P a g e

6.24 PREPARATION AND SUBMISSION OF BIDS.............................................................................19
6.25 WITHDRAWAL OR MODIFICATION OF BIDS...........................................................................19
6.26 RECEIPT AND OPENING OF BIDS.............................................................................................20
6.27 PROPRIETARY INFORMATION.................................................................................................20
6.28 BID ACCEPTANCE PERIOD.........................................................................................................20
6.29 TERMINATION BY OWNER FOR CONVENIENCE........................................................................20
6.30 DEBARMENT STATUS................................................................................................................21
6.31 PERFORMANCE BOND AND LABOR AND MATERIAL PAYMENT BOND.....................................21
6.32 ESCROW AGREEMENT FOR RETAINAGE FUNDS.......................................................................21
7.0 SIGNATURE SHEET - ITB #26-1013-01..........................................................................................22
8.0 BID FORM - ITB #26-1013-01.......................................................................................................23
3 | P a g e

1.0 PURPOSE
The purpose of this Invitation to Bid (ITB) is to request formal competitive sealed bids through the
InvitationtoBidprocesstoestablishacontractfortheconstructionofanADAaccessibleconcreteramp,
sidewalk, and striped parking spaces located at SRI International 140 Research Drive, Harrisonburg, Va.
2.0 BACKGROUND
Rockingham County is located in the center of the beautiful Shenandoah Valley of Virginia. Nestled
between the Blue Ridge Mountains on the east and the Alleghenies on the west, the County is located
alongtheInterstate81corridorandonlyatwo-hourdrivetoWashington,DC. RockinghamCountyisthe
third largest county in Virginia and encompasses the Harrisonburg-Rockingham metropolitan area.
3.0 SCOPE OF WORK
The selected contractor, under the direction of the County, shall perform in a satisfactory and proper
manner all the necessary services required under this solicitation, subject to the following conditions:
ADA Ramp System:
Three switchback ramp runs:
Ramp Run Length
Upper Ramp 50.6' Ramp
Middle Ramp 50.0' Ramp
Lower Ramp 53.8' Ramp
Ramp Width (Typical):
5.0' (TYP.)
The switchback arrangement allows elevation change while maintaining ADA-compliant slope
requirements.
4 | P a g e

Landings:
Left Side
10' x 14.2' Landing
5' x 6.3' Landing
Right Side
5' x 15.8' Landing
5' x 16.9' Landing.
Stair Connections:
Upper Right Stairs
5 Risers @ 6"
4.3' x 5' Treads
Lower Left Stairs
8 Risers @ 6"
12" Tread
Upper Left Stairs
7 Risers @ 7"
12" Tread
Sidewalk:
1) Curb and sidewalk to be cast-in-place using Class A-3 concrete.
2) The VDOT stone base of 21-A shall be compacted to 95% maximum density in accordance with ASTM
D698.
Where general site concrete is not otherwise detailed, the following shall apply:
5 | P a g e

1) All work shall be in accordance with ACI-318 (current edition) as well as ACI-306 (cold weather concreting)
and ACI-305 (hot weather concreting) as applicable.
2) Joint spacing shall not exceed 25 times the concrete pavement thickness with a maximum spacing of 15
feet. Joints shall be placed to create square panels where possible, with a 112 to 1 maximum panel ratio.
3) Provide isolation joints at buildings, storm structures, etc. Joints shall extend the full depth of concrete.
Handrails:
The contractor shall submit drawings detailing all aspects of fabrication and installation of railing,
including concrete foundations for approval by the engineer prior to installation. Shop drawings shall
be signed and sealed by a professional engineer, holding a valid license to practice engineering in the
Commonwealth of Virginia.
All railing components and fasteners shall be galvanized in accordance with the current road and
bridge specifications to achieve a uniform coating on all surfaces. Venting and drainage holes for
galvanizing shall be included in the shop drawings.
All fasteners shall be in accordance with ASTM A307, ASTM A563, and ASTM F844. All anchor bolts
shall be in accordance with AASHTO M314, Grade 36.
A chemical anchor system from VDOT's approved material list may be used in lieu of cast-in-place
anchors and shall be included in the shop drawings.
Posts shall be mitered to match grade of ramps, sidewalks, and steps.
Handrails shall match grade of ramps, sidewalks, and steps.
All posts and pickets shall be set plumb.
Railings shall be grounded and effectively bonded. Grounding materials installation to be in
accordance with STD. FE-6.
Commercially available railing systems may be used in lieu of designing and fabricating the railing.
Documentation from the manufacturer verifying that project requirements are met with the railing
system shall be submitted with the installation drawings and approved by the engineer in
accordance with note 10.
Handrail to be in accordance with the latest edition of the Virginia Uniform Statewide Building Code.
This handrail is to be used only as protection for pedestrians and should not be placed in any location
where it might be subject to vehicular impact. For vehicular protection standard guardrail should be
used.
6 | P a g e

ADA Handicap Parking Space Striping Detail:
Two parking spaces, each 8'-0" (96") wide
A central access aisle between spaces, also 8'-0" (96") wide
Diagonal blue striping in the access aisle
Wheel stops
ADA signage
International Symbol of Accessibility pavement markings
Required dimensions and striping notes
Key Dimensions
Parking Spaces
Width of each parking space: 8'-0" (96")
Length of parking space: 18'-0"
Access Aisle
Width: 8'-0" (96")
Painted with:
o 4" blue painted stripes
o Stripes at 45 degrees
o Approximately 2'-0" spacing
Wheel Stops
6" wheel stop shown at the head of each parking space
Accessible Route Area
Minimum clear area shown:
o 13'-0" length
o 2'-6" minimum clearance noted near head of stall
Pavement Markings
Access Aisle
The access aisle is marked with:
7 | P a g e

4" painted blue stripes (typical)
Diagonal striping at 45 degrees
Accessible Symbol
Each accessible space contains:
International Blue Symbol
Located within a:
o 4' x 4' white square background
Symbol dimensions shown:
o Approx. 3'-0" high
o 6" border clearances around symbol
Surface/Stabilization Areas
AREAS TO BE LANDSCAPED WITH BROWN RIPRAP (3"-6") UNDERLAID W/NON-WOVEN GEOTEXTILE
FABRIC
See Engineered Plans in Addendum A "SRI Entrance - ADA Ramps and Sidewalk Improvements" which is
hereby included as part of this ITB.
4.0 BID PREPARATION AND SUBMISSION
Amandatorypre-bidmeetingwillbeheldonsite(140ResearchDr.Harrisonburg,Virginia)at10:00am,
local time, Monday, October 19, 2026.
Bidders are required to submit the following items as a complete bid:
1. The completed signature sheet (see 7.0 Signature Sheet).
2. The completed bid form (see 8.0 Bid Form).
3. Forbidsinexcessof$100,000,abidsecurityintheamountoffivepercent(5%)ofthebidvalue.Bid
securitymustbeintheformofacashier'scheck,acertifiedcheck,orabidbondissuedbyasurety
company licensed to conduct business in Virginia and acceptable to the County.
Bids shall be submitted in a sealed envelope, clearly marked "ITB-# 26-1013-01 SRI ADA Ramp and
Sidewalk" no later than 2:30p.m., local time, Friday, October 30, 2026 to:
Rockingham County Finance Department
Attention: Rebecca Guthrie
20 East Gay Street
Harrisonburg, VA 22802
8 | P a g e

Electronic submissions can also be submitted through the County's website or using the following link
https://va-rockinghamcounty2.civicplus.com/FormCenter/Email-Forms-13/Procurement-200.
Itistheresponsibilityofthebiddertoensurethattheirbidreachestheappropriateofficepriortothedate
and time of closing.
Allcostsofproposalpreparationandpresentationshallbebornebyeachbidder.TheCountyisnotliable
for any cost incurred by the bidder prior to issuance of a contract.
5.0 EVALUATION AND CONTRACT AWARD
Bids will be opened at the time and place stated in the Invitation to Bid or as modified by subsequent
Addenda,andtheircontentspubliclyannounced.ThePurchasingAgentshalldecidewhenthespecified
time for bid opening has arrived. No responsibility will be attached to any officer or agent for the
prematureopeningofabidnotproperlyaddressedandidentified.Theprovisionsof2.2-4342oftheCode
of Virginia shall be applicable to the inspections of bids received.
The Contract, if awarded, will be awarded to the lowest responsive and responsible bidder, if any,
provided his bid is reasonable and it is in the best interest of the County to accept it and subject to the
County's right to reject any and all bids and to waive informality in the bids and in the bidding.
Determinationofthelowestresponsiblebidder,ifany,willbebasedonthetotalbidamountenteredon
theBidForm.Wherethesumofthevaluesenteredinthemultiplepartsdonotagreewiththetotalbid
amount, the total bid amount entered on the Bid Form, including any properly submitted bid
modifications, shall take precedence. In the event that the total bid from the lowest responsible bidder
exceedsavailablefunds,theCountymaynegotiatethetotalbidamountwiththeapparentlowbidderto
obtain a contract price within available funds, pursuant to 2.2-4318 of the Code of Virginia.
Inthecaseofatiebid,theCountymaygivepreferencetogoods,services,andconstructionproducedin
theCountyorprovidedbypersons,firmsorcorporationshavingprincipalplacesofbusinessintheCounty.
If such choice is not available, preference shall then be given to goods and services produced in the
Commonwealth pursuant to Section 2.2-4324 of the Code of Virginia. If no County or Commonwealth
choice is available, the tie shall be decided by lot.
TheNoticeofAwardwillbepostedontheCountywebsiteaftertheBoardawardsthecontract. Anybidder
whodesirestoprotesttheawardordecisiontoawardacontractshallsubmittheprotestinwritingtothe
Rockingham County Purchasing Agent no later than ten days after the award date of the Board of
Supervisors or date of the Notice of Award, whichever comes first ( 2.2-4360).
9 | P a g e

TheCountyreservestherighttorejectanyandallbidsinwholeorinpart,towaiveanyinformality,and
todeleteitemspriortomakinganaward. TheCountyatitsdiscretionmayenterintoanagreementwith
multiple bidders.
6.0 GENERAL TERMS AND CONDITIONS
6.1 APPLICABLE LAWS
This solicitation and any resulting contract shall be governed in all respects by the laws of the
Commonwealth of Virginia and any litigation with respect thereto shall be brought in the courts of the
County.Theagencyandthecontractorareencouragedtoresolveanyissuesincontroversyarisingfrom
the award of the contract or any contractual dispute using Alternative Dispute Resolution (ADR)
procedures (Code of Virginia, 2.2-4366). The contractor shall comply with all applicable federal, state,
and local laws, rules, and regulations.
6.2 CONTRACTOR'S INSURANCE
By signing and submitting a proposal under this solicitation, the bidder certifies that if awarded the
contract,itwillpurchaseandmaintain,atitssoleexpense,andfromacompanyorcompaniesauthorized
todobusinesswithintheCommonwealthofVirginia,insurancepoliciescontainingthefollowingtypesof
coveragesandminimumlimits,protectingfromclaimswhichmayariseoutoforresultfromtheBidder's
performance or non-performance of services under this Contract, or the performance or non-
performance of services under this Contract by anyone directly or indirectly employed by the Bidder or
for whose acts it may be liable:
1. Workers' Compensation - Statutory requirements and benefits. Coverage is compulsory for
employers of three or more employees, to include the employer. Businesses who hire
subcontractorswhowillperformthesametradeorarehiredtofulfillcontractrequirementsmust
include the subcontractor's employees when determining the total number of employees for
workers compensation. A waiver of subrogation in favor of the County of Rockingham and its
officers, employees, agents, and volunteers must be endorsed on the workers compensation
policy. Contractors who fail to notify the County of increases in the number of employees that
changetheirworkers'compensationrequirementsundertheCodeofVirginiaduringthecourse
of the contract shall be in noncompliance with the contract. This policy shall specifically list
Virginia as a covered state.
2. Employer'sLiability-$1,000,000eachaccident/$1,000,000eachdisease-policylimit/$1,000,000
each disease each employee. This policy shall specifically list Virginia as a covered state.
3. CommercialGeneralLiability-$1,000,000peroccurrence/$2,000,000aggregatelimit,andaper
projectaggregatelimitof$2,000,000.CGLformCG201011/85editionoritsequivalentisrequired
to be endorsed to the commercial general liability policy. Commercial General Liability is to
includebodilyinjuryandpropertydamage,personalinjury,advertisinginjury,contractualliability,
and premises, operations and products and completed operations coverage. The County of
Rockingham and its officers, employees' agents and volunteers must be named as additional
insuredsandbesoendorsedonthepolicyonaprimaryandnon-contributorybasis.CG200104
13oritsequivalentisrequiredtobeendorsedtothecommercialgeneralliabilitypolicy.Awaiver
10 | P a g e