COMMISSIONING AGENT (CxA) SERVICES

Location:	Colorado
Posted:	Feb 6, 2026
Due:	Mar 12, 2026
Agency:	City of Durango
Type of Government:	State & Local
Category:	R - Professional, Administrative and Management Support Services
Publication URL:	To access bid details, please log in.

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REQUEST FOR QUALIFICATIONS & PROPOSAL (RFQ/P)

for

for the

City of Durango City Hall & Police Department

February 5, 2026

Owner:

City of Durango

949 E 2nd Avenue

Durango, CO 81301

Owner’s Representative:

Artaic Group

2650 18th Street, Suite 301

Denver, CO 80211

Milestone Dates:

Qualifications and Proposal Due: March 12, 2026; 3:00pm MST (Via electronic submittal)

Page 1 of 12

Request for Qualifications

Invitation

The City of Durango (“City” or “Owner”) is issuing this Request for Qualifications and Proposal (RFQ/P) to firms

and/or individuals (Professional Services Providers) interested in providing Commissioning Agent (CxA) services for

the new City Hall and Police Department project located in Durango, Colorado. The Architect and subconsultants

will be expected to collaborate in a transparent and efficient manner with the City and the Owner’s

Representative, the Artaic Group.

All official communication with Candidates and questions regarding this RFQ/P will be via the Bidnet site at

www.bidnetdirect.com/colorado.

All Candidate inquiries will be responded to collectively by the “Clarification Deadline” in the schedule noted

below. A clarification addendum with replies to all questions will be posted on Rocky Mountain Bid Net. NO OTHER

CONTACT SHALL BE MADE REGARDING THIS REQUEST FOR QUALIFICATIONS WITH ANY OTHER CITY OF

DURANGO STAFF, COUNCIL MEMBERS, AGENTS, CONSULTANTS, ETC. DURING THE REQUEST FOR PROPOSAL

PROCESS.

I. OWNER’S BACKGROUND & PROGRAM INFORMATION

A. Owner Background

The City of Durango purchased the historic building at 201 East 12th St. and the Big Picture Building at

215 E 12th St from the Durango Fire Protection District in August 2023. The City Council has since directed

staff to enhance the city's customer service through redesigning and renovating the property as a new home

to a centrally located City Hall and Police Department. The project would be funded primarily through the

city’s 2005 Half-Cent Sales tax if voters choose to reauthorize the tax in the city’s April 2025 election.

B. Project Description

The current program, as defined in Exhibit A (City of Durango’s Vision and Feasibility Analysis) is to renovate

and redesign the existing historic high school building into a new city hall building as well as renovate and

redesign the current community development and engineering building into a new police department. In

addition to the renovations of the two existing buildings, the site will utilize the current parking area on the

west side of the building through the addition of a new parking garage.

C. Supporting Documents

Exhibits associated with this RFQ/P will also be posted on the Bidnet site.

- Exhibit A – Project Milestone Schedule

- Exhibit B – CxA Services Fee Worksheet

- Exhibit C – Sampling Rate Requirements

Future Exhibits (these will be issued to shortlisted candidates)

- Exhibit D – Early SD Designs

- Exhibit E – Professional Service Agreement/Draft Contract

Page 2 of 12

D. Procurement Schedule

TASK

RFQ/P AVAILABLE

RFQ/P CLARIFICATION DEADLINE

RFQ/P CLARIFICATION RESPONSES ISSUED

RFQ/P RESPONSES DUE & PROPOSALS DUE

RELEASE SHORT-LISTED CANDIDATES

VIRTUAL INTERVIEWS

CANDIDATE NOTIFIED OF SELECTION

DATE

February 6, 2026

February 25, 2026; 3:00 pm MST

March 3, 2026

March 12, 2026; 3:00 pm MST

March 16, 2026

March 24, 2026

March 27, 2026

E. Submission Instructions

1. Statements of Qualifications, Proposal, and Fee Worksheet must be submitted via electronic submittal.

The submittal package should be addressed to Bob Grogan, Purchasing Manager, and sent via BidNet. The

bidnet site will stop accepting proposals at that time of 3:00 PM MST, so submit your package early to

avoid being locked out of the site.

Please note that submittals received via email will not be accepted.

2. The City of Durango reserves the right to reject any statements of qualifications and to accept the

statements of qualification deemed most advantageous to the best interest of the City.

3. Statements of Qualifications shall be marked as follows: Commissioning agent (CxA) Services RFQ/P –

City of Durango City Hall and Police Department

4. Check List – The information required in Section III of the RFQ/P must be submitted.

Responses should be addressed to:

Bob Grogan, Purchasing Manager

City of Durango

949 E 2nd Avenue

Durango, CO 81301

II. PROJECT TEAM, EXPECTATIONS, AND PROJECT SCOPE

A. Project Team Members

1. OWNER TEAM

- Owner: City of Durango

- Owner’s Representative: Artaic Group

2. DESIGN TEAM – HDR and Roth Sheppard

3. CMAR TEAM – FCI Constructors. Inc.

Page 3 of 12

B. Scope of Work

The Owner is dedicated to overseeing the commissioning of the facility, ensuring that all systems are fully

installed and operational before occupancy. They also aim to provide the facilities’ staff with comprehensive

system documentation and training.

Commissioning involves a systematic approach to documenting specific components and ensuring the systems

are designed, installed, and initiated correctly. Furthermore, functional tests are conducted to verify and

document the proper operation of the systems under various modes and conditions. The training of owner

personnel will also be verified, and a thorough review of the final project operations and maintenance (O&M)

documents will be conducted to ensure their completeness.

For purposes of responding to the RFQ/P, please assume the following systems shall be commissioned and

that all will be held to the most recent code requirements:

Central Building Automation System

New HVAC Equipment

Enhanced Filtration Units

Occupancy Sensors and Lighting Controls

New Electrical Equipment

Fire Alarm Panel

Generators

Air Compressor Systems

Security Systems

BASE SCOPE

Fire Protection

Wet and dry systems, with an FM200 suppression system.

Plumbing

(2) water-to-water heat pump with backup electric tank

Circulation system.

HVAC

a. Boiler/Tower Water Source Heat Pump System

b. Closed circuit fluid cooler with finned coil for dry/winter operation.

c. High efficiency hybrid (heat pump/gas) central boiler plant.

d. High efficiency ducted water source heat pumps. One per thermal zone.

e. Variable flow primary and secondary system pumps.

f. Heat exchanger for outside air glycol loop.

g. Roof-mounted water source heat pump energy recovery ventilators (outside air & exhaust) with an enthalpy

wheel.

h. Web-based enabled building automation system. Verification of control points and the sequence of operation

for all mechanical equipment.

i. Water source heat pump domestic hot water generators.

Electrical / Lighting

Generators

Lighting Controls

Energy Meters

Building Envelope

Page 4 of 12

a. Buildings or portions of buildings, including Group R and I occupancies, shall meet the provisions of Section

C402.5.2

Exceptions: Buildings in Climate Zones 2B, 3C, and 5C

b. Buildings or portions of buildings other than Group R and I occupancies shall meet the provisions of Section

C402.5.3.

Exceptions: Buildings in Climate Zones 2B, 3B, 3C, and 5C

Buildings larger than 5,000 square feet floor area in Climate Zones 0B, 1, 2A, 4B, and 4C.

Buildings between 5,000 square feet and 50,000 square feet floor area in Climate Zones 0A, 3A, and 5B

c. Buildings or portions of buildings that do not complete air barrier testing shall meet the provisions of

Section C402.5.1.3 or C402.5.1.4 in addition to Section C402.5.1.5.

ALTERNATE SCOPE

1. Monitoring and Verification (1st Year)

2. Monitoring and Verification (2nd Year)

3. Energy Model Validation

4. Energy Rebate Applications and Oversight

5. Air & water testing for sliding aluminum-framed glass doors – AAMA 502 (equivalent to ASTM

E783/E1105)

6. Acoustical testing on wood sound doors – ASTM E336/E413

7. Air & water testing for aluminum framed entrances and storefronts - ASTM E783/E1105

8. Air & Water testing for curtain walls – ASTM E783/E1105

9. Waterproofing assembly testing over conditioned spaces

10. ELD testing on TPO roof – ASTM D8231

The following is a summary of the commissioning scope that the Owner intends to have implemented on this

project.

DESIGN PHASE

1. Develop Owner’s Project Requirements documentation for clarity and completeness, including language

for the systems shown in Section II. B.

2. Work with design professionals in documenting the Basis of Design.

3. Verify the Basis of Design in regard to the Owner’s Project Requirements.

4. Be involved in design workshops, design reviews, and value engineering discussions prior to the start of

the construction documents phase of work.

5. Complete a thorough review of the design documents following issuance of Schematic Design Documents,

Design Development Documents, and Construction Documents for each project. Comments will be

submitted to the owner, Owner’s Representative, and A/E team.

6. Develop full commissioning specifications for all commissioned equipment. Coordinating this with the

architect and engineers and integrating the commissioning specifications into the overall project

specification package. The specifications shall follow the intent of ASHRAE Guideline 0-2005, The

Commissioning Process. The commissioning specifications will include a detailed description of the

responsibilities of all parties, details of the commissioning process, reporting and documentation

requirements (including formats), alerts to coordination issues, deficiency resolution, construction

checklist and startup requirements, the functional testing process, and specific functional test

requirements, including testing conditions and acceptance criteria for each piece of equipment being

commissioned.

7. Develop a commissioning plan encompassing the Design, Construction, Occupancy, and Operations

Phases.

8. Review Energy Model inputs and parameters.

Page 5 of 12

This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

COMMISSIONING AGENT (CxA) SERVICES

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See also