Copying and Printing Service

Location:	Mississippi
Posted:	Mar 27, 2026
Due:	Apr 3, 2026
Agency:	State Government of Mississippi
Type of Government:	State & Local
Category:	T - Photographic, Mapping, Printing, and Publications Services
Solicitation No:	295-20260315132114 QSD
Publication URL:	To access bid details, please log in.

Procurement Details

Smart Number	295-20260315132114 QSD	Advertised Date	03/27/2026 5:00 PM
RFx #	3170035414	Submission Date	04/03/2026 10:00 AM
RFx Status	Open	Major Procurement Category	INFORMATION TECHNOLOGY (IT)
RFx Opening Date	N/A	Sub Procurement Category	EQUIPMENT - TECHNOLOGY
RFx Type	MDA - RFx
Agency	MPTAP
RFx Description	The Quitman School District ("District") is soliciting bids for certain managed print services pursuant to a "Cost-Per-Image" Agreement for Copying and Printing Services. Mathew Champion, Quitman School District Technology Director is acting as the biddin

RFx Items

PRODUCT CATEGORY	PRODUCT DESCRIPTION
20970	CPU Mainfrm-Print Sf

Awarded

VENDOR NAME

VENDOR NUMBER

AWARD DATE

AWARD AMOUNT

FUNDING SOURCE

Bid Attachments

Attachments
CPICPS.pdf

Attachment Preview

REQUEST FOR PROPOSAL

Cost-per-image Agreement for Copying and

Printing Services

Quitman School District

104 East Franklin Street

Quitman, MS 39355

Contact: Matthew Champion

Telephone: 601-776-1280

E-mail: mchampion@qsdk12.org

District URL: http://www.quitmanschools.org

Vendors:

INVITATION FOR BIDS

Cost-per-image Agreement for Copying and

Printing Services For

Quitman School District

The Quitman School District ("District") is soliciting bids for certain managed print

services pursuant to a "Cost-per-Image" Agreement for Copying and Printing Services.

Matthew Champion, Quitman School District Technology Director is acting as the bidding

coordinator (the "Bidding Coordinator") for the District.

The bids will be received in the Central Office of the Quitman School District located at

104 East Franklin Street, Quitman, MS 39355 until 10:00 AM on April 3, 2026.

For mailed bids, the following address should be used:

Quitman School District

RFP: Cost-per-Image Agreement for Copying and Printing Services

Attn: Matthew Champion, Technology Director

104 East Franklin Street

Quitman, MS 39355

Each vendor must notify the Bidding Coordinator of its intention to respond to the bid in order to

be sure it receives any amendments and or "Vendor Q&A" additions and responses. A bid must

be submitted to the Bidding Coordinator in a SEALED envelope that is clearly marked on the

outside of the envelope "Cost-per-Image Agreement for Copying and Printing Services".

NOTE: It is the respondent's responsibility to see that its bid is received by the Bidding Office at

the aforesaid address prior to the bid opening date and time. Each bidder is responsible for all

costs incurred in preparing and delivering its bid.

Revisions:

The District will be the sole determinants of whether any revisions/addenda should be issued as

a result of any question or other matters, and may extend the bid deadline, if in the District's

judgment such information significantly amends this solicitation, or makes compliance with the

original proposed due date impractical. All properly received bids will be opened at 104 East

Franklin Street, Quitman, MS 39355 on the date and at the time stated above and will be read to

the public. An evaluation of the bids will be conducted after the opening and submitted to each

District's Board of Education or Trustees for approval when the evaluations are complete. The

District reserves the right to reject any and all bids received for any reason, to waive any bid

informality and to negotiate further with any bidder.

If it becomes necessary to revise any part of this Invitation For Bid, specifications and related

documents prior to the assigned return date, the Bidding Coordinator will send the revision via

email to all parties to whom the Bidding Agent has sent the Invitation for Bids and related

documents. Vendors must adhere to the due date for Invitation For Bid/Questions listed on the

Invitation For Bid Schedule of Events.

Sincerely,

Matthew Champion - Quitman School District

Technology Director

(Remainder of page intentionally left blank.)

Bid Cover Sheet

Board of Trustees

Quitman School District

104 East Franklin Street

Quitman, MS 39355

School Board Members:

Having examined the specifications outlined on the attached pages, the undersigned firm

agrees to furnish and deliver items and provide services according to your specifications and

instructions at the indicated prices. The undersigned firm understands and accepts the

instructions and conditions under which this bid is being submitted.

This bid consists of this Bid Cover Sheet, a Bid Vendor Pricing Form, General

Conditions/Specifications, Detailed Specifications, and Invitation For Bid Forms all of which are

attached to this Bid Cover Sheet. The undersigned understands that a company officer's

signature is required on each form, and unless this has been done, the firm's bid may be

considered incomplete and therefore rejected. Also, included is a list of commercial references

and other required information.

FIRM:

ADDRESS:

STATE:

DATE:

BY:

TITLE:

TELEPHONE:

EMAIL:

GENERAL CONDITIONS/SPECIFICATIONS

The Quitman School District ("District") is soliciting bids for certain managed print services

pursuant to a "Cost-per-Image" Agreement for Copying and Printing Services (the "Agreement").

Matthew Champion, Technology Director, is acting as the bidding coordinator (the "Bidding

Coordinator") for the District.

The "District" will receive sealed bids in the Central Office of the Quitman School District, 104

East Franklin Street, Quitman, MS 39355, until 10:00 AM on April 3, 2026. Bid opening will take

place at 10:30 AM on April 3, 2026.

The contact for Invitation For Bid (IFB) specifics is Matthew Champion,

mchampion@qsdk12.org, Quitman School District, (601) 776-1280.

The bids will be opened in the Central Office of Quitman School District at the address and on

the date and time noted above. All bids must be submitted to this address and contact person

on or before the aforesaid deadline time and date. Envelopes containing bids must be plainly

marked "Cost-Per-Image Agreement for Copying and Printing Services", along with the

name and address of the bidder. Any notations appearing on the outside of an envelope

containing a sealed bid that purport to amend the bid in any manner will not be considered.

Once submitted, a bid may not be withdrawn for a period of forty-five (45) days following the

scheduled opening date.

The District reserves the following rights:

1) To appoint or authorize a person or persons to evaluate bids and make decisions on matters

pertaining to bids received.

2) To reject any and/or all bids and to waive any informalities.

3) To adjust quantities of supplies or services involved under any item in accordance with the

unit price submitted as part of the bid.

4) To determine the lowest and best bid submitted by a qualified vendor.

Bidders must be licensed to do business in the State of Mississippi. A non-resident bidder

domiciled in a state having laws granting preference to local vendors must be awarded

Mississippi contracts only on the same basis as the non-resident bidder's state awards

contracts to Mississippi vendors. Mississippi vendors will be granted preferences over

non-resident vendors in the awarding of public contracts in the same manner and to the same

extent as provided by the laws of the state of domicile of the non-resident vendor. When a

non-resident vendor submits a bid, the vendor must attach to the bid a copy of its resident

state's current law pertaining to such state's treatment of non-resident vendors. The

This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

Daily notification on new contract opportunities

With GovernmentContracts, you can:

Find more opportunities and win more business
Receive daily alerts for all new bid opportunities
Get contract opportunities matched to your business

ONE WEEK FREE TRIAL

Copying and Printing Service

Attachment Preview

See also