SCOIDD-Whitten Center-Kitchen HVAC Replacement

Location:	South Carolina
Posted:	Feb 6, 2026
Due:	Feb 23, 2026
Agency:	State of South Carolina - State Fiscal Accountability Authority(SFAA)
Type of Government:	State & Local
Category:	73 - Food Preparation and Serving Equipment Z - Maintenance, Repair or Alteration of Real Property
Solicitation No:	NA
Publication URL:	To access bid details, please log in.

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Request For Quote

Quote: 013026CM01

The South Carolina Department of Behavioral Health and Developmental

Disabilities-Office of Intellectual and Developmental Disabilities is interested in

obtaining a price quote on the services/items listed below. If you would like to

provide a quote, please return this form with your quote information to

Procurement@ddsn.sc.gov NO LATER THAN 12:00PM ON MONDAY FEBRUARY

23rd , 2026. If you have any questions, please call 803-898-9750.

Price Schedule

The Office of Intellectual and Developmental Disabilities is interested in obtaining

the following items/services at SCOIDD WHITTEN CENTER with the minimum

specifications below.

Date of Submission:___________________

Line Description

Item

1 Remove old HVAC split system to

include refrigerant recovery

1 Provide and install 15 ton Trane

(or approved equivalent) split

system HVAC unit w/Hail guards

2 Provide and install Siemens

RDY200BN Thermostat

Total -----------------------------

QTY

Unit

-------------- -----------

Price

**Please review Statement of Work for more details on this project**

Vendor Number:______________________________

Vendor Name: ______________________________

Authorized Signature: __________________________

Contact Name: _______________________________

Telephone: __________________________________

Email Address: _______________________________

*Must be a Registered South Carolina Vendor to provide quote*

STATEMENT OF WORK

1. Background

The South Carolina Department of Behavioral Health and Developmental Disabilities, Office of Intellectual and

Developmental Disabilities provide services for individuals with intellectual disabilities, autism, head and spinal

cord injury and conditions related to each of these four disabilities. Our mission is to assist people with disabilities

and their families through choice in meeting needs, pursue possibilities and achieving life goals; and minimize

the occurrence and reduce the severity of disabilities through prevention. The installation of a new HVAC unit at

our Whitten Center’s Kitchen is necessary as the current HVAC system is older and it is more cost-effective to

replace, rather than have multiple repairs for the aging unit.

2. Objectives

The goal of this contract is to install a new 15 ton Trane split system heat pump (or approved equivalent) at the

kitchen on Whitten Center Campus.

Estimated Project Commencement Date:

March 9th , 2026

Estimated Project Completion Date:

March 30th , 2026

3. Scope

The Contractor must provide all parts and labor to install a 15 ton Trane split system heat pump (or approved

equivalent) at the Kitchen on the Whitten Center campus. Additional specifications below:

The Trane split system HVAC unit for the Whitten Kitchen needs replaced.

We would like to replace with Trane (Or approved equivalent) unit:

• TWA180K3DA HEAT PUMP

• TWE180K3BAA Air Handler

• 20 kW electric heat

• Hail Guards

Also provide and install:

Siemens RDY2000BN thermostat

This unit should have the R-454B refrigerant. Remove and dispose of old equipment. Flush and reuse the existing

line set. Install new equipment. Tie into the existing duct work and seal connections. All work, wiring, and duct is

to be to code. Make sure existing sensors, BAS, and Fire/smoke, are reinstalled and operating correctly. Replace

the disconnect on the condenser. Replace the disconnect on the air handler at Randy Flack's discretion.

Bring new unit online and ensure proper operation.

All warranty information to be provided at project completion.

Quote to include all labor, materials and equipment necessary to complete the job.

4. Location of Work

• Work will be performed at the SCOIDD Whitten Center, Kitchen, located at 28373 US-76, Clinton, SC

29325.

5. Site Visit By Appointment

Do not show up to the site visit without notifying SCOIDD. If no one requests to attend the site visit, the site

visit for the scheduled day will be cancelled. You must contact SCOIDD at least one (1) business day before the

scheduled site visit notifying them of your intent to attend.

POC for Scheduling Visits: Randy Flack

O: 864-938-3548

M: 864-607-0124

Scheduled date for site visit at Whitten Center: Tuesday February 17th, 2026 at 10:00am.

6. Requirements

Contractor’s Requirements:

• Site Visit: All interested contractors should perform a site visit at the centers to ensure they understand the

full scope of the work and site conditions. The site visit will afford the contractor sufficient time to make

certain that they can determine the exact extent of work required.

• Contractor shall work with region point of contact to coordinate work schedules and address any questions

regarding standards in this statement of work.

• The contractor shall remove old system to include refrigerant recovery and install a 15 ton Trane split

system heat pump as specified in this scope. Notifying the region point of contact of process and timeline

of installation.

• Vendor Registration: You must have a state vendor number to be eligible to submit an offer. To obtain a

state vendor number, visit www.procurement.sc.gov and select Doing Business with Us. Then select New

Vendor Registration. (To determine if your business is already registered, go to "Vendor Search"). Upon

registration, you will be assigned a state vendor number. Vendors must keep their vendor information

current. If you are already registered and know your User ID and Password, you can update your

information by selecting Update Vendor Registration. If you need to update information but do not have

your User ID/Password, you must complete a new vendor registration and On Step 9 – Messages to

Administration indicate “Update vendor number” with your existing 10-digit vendor number. (Please note

that vendor registration does not substitute for any obligation to register with the S.C. Secretary of State or

S.C. Department of Revenue. You can register with the agencies at South Carolina Business One Stop,

http://scbos.sc.gov

SCOIDD Requirements:

• Upon bid submittal deadline, SCOIDD will determine the awarded Contractor based upon the lowest quote

of a responsible and responsive bidder. No bids will be accepted after the bid submittal deadline.

• Awarded Contractor will be provided a purchase order as a notice to proceed with establishing the work

schedule.

• Provide Contractor with point of contact in which to solidify work schedule, identify any conflicts in the

work schedule, and to address any questions regarding standards notated in this statement of work.

• Point of contact to direct Contractor on the work site as needed and to ensure that the Contractor

requirements are met to the standards noted in this statement of work.

• Payment: Payment for this project will be issued after the project is completed to the standards noted in

this statement of work and an invoice is provided to SCOIDD. Payment will be issued by the payment

method in your vendor profile in the South Carolina business system SCEIS.

6.1. Tasks

Contractor Tasks:

• Work Hours: All work shall be performed during the normal working hours (8:00 a.m. to 4:30 p.m.),

Monday through Friday

• The Contractor shall coordinate with the region’s point of contact for the purpose of establishing a work

schedule.

• Damage to Government property: Contractors shall be responsible for replacement of any facility structure,

to include: grass, turf, curb, road pavement, valve boxes, control markers, sprinkler heads, which is

chipped, marred, damaged and/or ruined at the fault of the Contractor. The Contractor shall bear all costs

associated with replacement and reinstallation.

• Contractors shall be responsible for cleaning any facility structure that are soiled or stained as a result of

contractor’s performance. The Contractor shall wash-down with water all soiled or stained structures and

grounds at the end of each workday. No chemicals are to be used at anytime on Government property. The

Contractor shall bear all costs associated with washing and cleaning. Any such washing/cleaning shall be

brought to the immediate attention of the region’s point of contact prior to washing/cleaning.

• At the end of each day the Contractor shall remove all debris from the worksite.

• Contractor personnel must exercise and exhibit absolute decorum, composure, and stability at all times.

• The contractor is responsible for supplying all equipment, personnel, tools, supplies and materials to

perform these services.

This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

SCOIDD-Whitten Center-Kitchen HVAC Replacement

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