CC603-25 ? 2025 ROOF REPLACEMENTS

Location:	West Virginia
Posted:	Mar 17, 2025
Due:	Mar 20, 2025
Agency:	Casper College
Type of Government:	State & Local
Category:	Y - Construction of Structures and Facilities Z - Maintenance, Repair or Alteration of Real Property
Publication URL:	To access bid details, please log in.

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Date Issued: 3/3/2025

Request for Proposal:

2025 ROOF REPLACEMENTS

Request for Proposal Number:

#CC603-25

PROPOSAL DUE DATE AND TIME:

March 20, 2025 – 2:00 P.M. Mountain Time

Request for Proposal Opening:

March 20, 2025 – 2:00 P.M. Mountain Time

Question Deadline:

March 14, 2025– 4:00 P.M. Mountain Time

Non-Mandatory Site Visit:

March 13, 2025– 2:00 P.M. Mountain Time

PROCUREMENT REPRESENTATIVE: Shane Pulliam

E-MAIL ADDRESS: shane.pulliam@caspercollege.edu

TELEPHONE NO.: (307) 268-2633

Date Issued: 3/3/2025

TABLE OF CONTENTS

SECTION ONE:

DEFINITIONS AND TERMINOLOGY

SECTION TWO:

INSTRUCTIONS TO BIDDERS AND BID REQUIREMENTS

General Conditions

Preparation of Proposals

Pre-Proposal Meeting and Job Walk

Submission / Modifications / Withdrawals / Late Bids

Questions About RFP / Addendums

Bid Opening

Award and Contract Information

Required Documentation for Awarded Proposal

Qualification of Bidder

10. Laws and Regulations

11. Environment, Health, and Safety

SECTION THREE: SCHEDULE OF ACTIVITIES

SECTION FOUR: SPECIFICATIONS AND SCOPE OF WORK

SECTION FIVE:

EVALUATION METHODOLOGY

Overview

Evaluation Criteria

SECTION SIX:

BID FORM

Date Issued: 3/3/2025

SECTION 1: Definitions and Terminology

In this bid and related procurement documents, the following terms shall have the meanings specified

below. These definitions apply to both singular and plural forms, and the terms may be used

interchangeably.

• Addendum: Written or graphic documents issued before bid opening that clarify, correct, or

modify the bid or related procurement documents.

• Bid / Bid Form: The pricing and/or submission provided to the College in response to the

Request for Proposal (RFP).

• Bidder / Firm: The company or vendor submitting a bid.

• Contract: An agreement between Casper College and the awarded bidder, which includes a

written contract, RFP, addenda (if any), purchase orders, purchase order terms and conditions,

and the bidder’s response to the RFP.

• Contractor: The company awarded a contract or purchase order as a result of this bid.

• Evaluation Committee / Stakeholders: Casper College employees or contracted personnel

involved in the project who have a vested interest in the selection process.

• Purchase Order (PO): A contractual agreement between Casper College and a firm for goods or

services, outlining payment terms, delivery dates, item details, quantities, freight terms, and other

conditions.

• Request for Proposal (RFP) / Proposal: A formal, publicly released document outlining Casper

College’s needs and inviting businesses to submit bids to fulfill the request.

• Schedule of Values: A detailed list of project work items, from start to finish, including

associated costs, which bidders will use to request payment throughout the project.

• Specifications / Scope of Work: The portion of the proposal that provides written or graphic

technical descriptions of materials, equipment, construction systems, standards, workmanship,

goods, services, and administrative details relevant to the project.

SECTION 2: Instructions to Bidders and Bid Requirements

1. The Procurement Department will receive proposals for the 2025 ROOF REPLACEMENT.

Proposals are due no later than March 20, 2025, at 2:00 P.M. Mountain Time.

a. Casper College reserves the right to waive irregularities and informalities, even those

listed as mandatory requirements, as long as doing so does not provide an unfair

advantage to the bidder submitting the proposal or disadvantage competing bidders.

b. Casper College may accept or reject any or all proposals. The college is not obligated to

select the lowest bid but rather the proposal that is deemed to be in the institution's best

interest. While pricing is an important factor, it will not be the sole consideration when

evaluating proposals.

c. The bidder warrants that no kickbacks, gratuities, or contingency fees have been paid or

promised in connection with this request for proposal. The bidder also warrants that no

individual receiving payment under the proposal is engaged in activities that would create

a conflict of interest.

Date Issued: 3/3/2025

d. Casper College ensures that minority business enterprises are afforded full opportunity to

submit proposals. The college will not discriminate based on age, race, color, sex, creed,

religion, national origin, or disability status. Additionally, the successful bidder must

comply with the Americans with Disabilities Act and the Wyoming Fair Employment

Practices Act.

e. The bidder certifies that all persons employed by their firm, affiliates, subsidiaries, holding

companies, or subcontractors are treated equally, without regard to age, race, color, sex,

creed, religion, national origin, or disability, as required by federal and state anti-

discrimination laws. Violation of this certification may constitute a material breach of

contract, which could result in contract cancellation, termination, or suspension by the

owner.

f. All proposals submitted in response to this request become public records and are

subject to public inspection. Any proprietary or confidential information must be clearly

identified and will only be treated as such to the extent permitted under the Open

Records Act. Proprietary or confidential information is defined as information that is not

generally known to competitors and may provide a competitive advantage (pricing is not

considered proprietary or confidential). A proposal cannot be designated as proprietary or

confidential in its entirety.

2. Preparation of Proposals

a. Bidders are encouraged to examine all documents, specifications, scope of work,

drawings, and addenda associated with the request for proposal (RFP) and to attend

scheduled site visits. Failure to do so will be at the bidder’s risk. The RFP and all

referenced documents must be used in the preparation of each proposal. Casper College

assumes no responsibility for errors, misinterpretations, or verbal communications

resulting from the use of incomplete proposal documents.

b. The bidder shall furnish the information required by the RFP. The bid form and all

requested documents (see Section Five) must be completed, signed, and returned by

the authorized agent of the respective firm. All required bid documents must be submitted

with the bidder’s sealed bid.

c. Any deviation or substitution from the specifications, scope of work, or drawings must be

noted in detail and attached to the bid form. Complete specifications must accompany

any deviations or substitutions offered. If a specifications deviation statement and

accompanying specifications are not provided, the bidder shall be held accountable for

full compliance with the RFP specifications.

d. Failure to submit a specifications deviation statement and accompanying specifications, if

applicable, may be grounds for rejection of the item(s) offered or the entire proposal.

e. A proposal may be rejected if it modifies any provisions, specifications, or minimum

requirements of the RFP.

f. Proposal prices must include all materials, labor, installation, removal, and proper

disposal of existing materials, bonds, insurance, profit, and delivery (FOB Casper

College, Casper, WY). A copy of material and labor warranties must be included when

applicable. In case of an error in price extension in the proposal, unit prices will govern.

Date Issued: 3/3/2025

g. If applicable, please submit a schedule of values with each payment application in your

proposal package. The schedule of values must be agreed upon by both the bidder and

Casper College. Payments will be based on the bidder’s successful completion of

deliverables within the stated deadlines and upon the Agency’s written acceptance of

those deliverables or services. Casper College prefers the AIA G702 format.

h. Expenses incurred in proposal preparation, pre-bid meetings, site visits, submission,

presentations, and demonstrations are the responsibility of the bidder and will not be

reimbursed by Casper College.

3. Pre-Proposal Meeting and Job Walk

a. A non-mandatory pre-proposal meeting will be held on March 13, 2025, at 2:00 P.M.

Mountain Time in Gateway Building Room 310 of the Gateway Building on the Casper

College Campus. After the meeting concludes, a job walk will begin for potential bidders

to view the work site.

b. While attendance is not mandatory, it is strongly recommended that bidders visit the job

site(s) before submitting their bids.

c. Casper College stakeholders will be present at the pre-proposal meeting to answer

questions regarding interpretation or clarification of this proposal. If any interpretations or

clarifications are deemed essential/material, an addendum will be issued on all websites

where the RFP is posted.

d. All bid documents will be available free of charge at:

i. www.caspercollege.edu/offices-services/purchasing

ii. www.rockymountainbidsystem.com

4. Submission, Modifications, Withdrawals, and Late Bids

a. Sealed proposals must be accompanied by the attached Casper College Bid Form and

signed by the proper official of the firm. All sealed proposals must be in the possession of

the Casper College Procurement Department by the due date and time. Any proposal

that is not sealed or received after the due date and time will be rejected.

b. The Total Lump Sum Price on the Bid Form must include all costs necessary to complete

the outlined work, including, but not limited to, labor, materials, operations, inspections,

permits, bonds, insurance, profit, accessories, incidentals, rentals, hotels, per diem, tax,

shipping, and removal/disposal of existing materials.

c. Sealed proposals must be mailed or hand-delivered to:

Attention: Procurement Department GW #311

Casper College

125 College Drive

Casper, WY 82601

d. Clearly mark the outside of your sealed proposal with: “2025 ROOF REPLACEMENT

#CC603-25”

This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

CC603-25 ? 2025 ROOF REPLACEMENTS

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