Statewide Tsunami Siren Repair

Q25001932 Statewide Tsunami Siren RepairGeneral InformationSolicitation Number
Q25001932Status
ReleasedDepartmentDefenseDivisionState Civil DefenseIslands (where the work/delivery is to be performed)
Hawaii, Oahu, KauaiCategoryConstructionRelease Date 03/17/2025Offer Due Date & Time04/14/2025 02:00 PMDescriptionHIEMA seeks a qualified vendor to modernize four (4) sirens located in Honolulu County. Locations are detailed in the aerial and street view pictures in the Statement of Work. Also, two (2) sirens in Kaua’i county, and one (1) siren on Hawai’i county.Contact PersonGaralde, Garret YubunEmail garret.y.garalde@hawaii.gov Phone808-441-5698General CommentsProcurement OfficerRusty SprayAttachments SIREN REPAIR GUIDELINES 11.25.24.pdf
Contractor Requirement 11.21.24.pdf
Exhibit A GENERAL CONDITIONS.pdf
Exhibit B SOLAR POWER.pdf
Exhibit C Driver Connection.pdf
Exhibit D SAT CELL TESTING.pdf
Exhibit E Modulator Speaker Wiring Diagram.pdf
Exhibit F Siren Control Cabinet Wiring Diagram.pdf
Exhibit G Control Cabinet Installation.pdf
Exhibit H General Elec.pdf
Exhibit I Modulator Speakers.pdf
Exhibit J Ultra Voice Control Cab.pdf
Statewide Tsunami Siren Repair SOW.docx
Attachment 1 Group 1.pdf
Attachment 2 Group 2.pdf
Attachment 3 Group 3.pdf
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Direct all questions regarding this Solicitation, and any questions or Issues relating to the accessibility
of this Solicitation (Including the appendices and exhibits to this Document, and any other document related
to this Solicitation), to: Garalde, Garret Yubun.

Q25001932 Statewide Tsunami Siren RepairLine Items

Direct all questions regarding this Solicitation, and any questions or Issues relating to the accessibility
of this Solicitation (Including the appendices and exhibits to this Document, and any other document related
to this Solicitation), to: Garalde, Garret Yubun.

Q25001932 Statewide Tsunami Siren RepairInstructions

• VENDOR COMPLIANCE – PAPER DOCUMENTS : Vendors not utilizing HCE shall provide paper certificates that must be valid at the time of award. All applications for applicable clearances are the responsibility of the vendor, who must be compliant pursuant to HRS§103D-310(c) with the chapters 1) Chapter 237, General Excise Tax Laws; 2) Chapter 382, Hawaii Employment Security Law; 3)Chapter 386, Worker’s Compensation Law; 4) Chapter 392, Temporary Disability Insurance; 5)Chapter 393, Prepaid Health Care Act; and 6) §103D-310(c), Certificate of Good Standing (COGS) for entities doing business in the State. Upon receipt of compliance paper documents (A-6, LIR#27, COGS), the purchasing agency reserves the right to verify their validity with the respective issuing agency.
• VENDOR REGISTRATION IN HAWAII COMPLIANCE EXPRESS (HCE) : Vendors can register at https://vendors.ehawaii.gov/hce via an annual subscription fee and should subscribe prior to responding to a solicitation. For more information visit the HCE Section of the FAQs at http://spo.hawaii.gov/faqs/#tabs-4.
• HAWAII GENERAL EXCISE TAX (GET): Unless otherwise stated in this solicitation, vendors shall include all applicable taxes in the price submitted. The Hawaii General Excise Tax (GET) shall not exceed 4.712% for the islands of Oahu, Kauai , Hawaii, and Maui.
• VENDOR NON-COMPLIANCE : NON-COMPLIANCE may result in a vendor not receiving an award, delay of payment, or cancellation of award. If the vendor does not maintain timely compliance, which is the vendor’s responsibility, an offer otherwise deemed responsive and responsible may not be awarded. State agencies may check for compliance at any time.
• QUESTIONS ABOUT THIS SOLICITATION: Enter questions about this solicitation in the Question & Answer tab in HIePRO.
• ADDITIONAL FEES AND CHARGES: Vendors shall include all applicable fees, charges, surcharges, shipping/handling, delivery, or any other charges associated with this solicitation in the price submitted.
• Pre-Offer Conference: The Pre-Offer Conference is not required to submit an offer. Please contact the procurement team at dod.hiema.procurement@hawaii.gov by April 1, 2025, at 2:00 PM for an invitation to the Microsoft Teams meeting. This Pre-Offer conference will take place online April 2, 2025 at 2:00 PM. If you are unable to attend the Pre-Offer conference, you may submit your questions through our HIePRO solicitation.
• RESPONSE TO THIS SOLICITATION: Only responses submitted through HIePRO shall be considered for award.
• TRANSACTION FEES: The awarded vendor shall pay a transaction fee of 0.75% (.0075) of the award, not to exceed $5,000 for each award. This transaction fee shall be based on the original award amount and the awarded vendor shall be responsible for payment of the fee to Tyler Hawaii, the vendor administering the HIePRO. Payment must be made to Tyler Hawaii within thirty (30) days of receipt of invoice. The invoice is generated based on the date the award is posted.
• QUESTIONS ABOUT THIS SOLICITATION: Unless otherwise indicated, questions regarding this solicitation must be directed to the Buyer listed.
• COMPLIANCE AND DOCUMENTATION: Vendors are required to be compliant with all appropriate state and federal statutes. Proof of compliance is required through HCE or via paper documentation.
  
• OFFER DEEMED FIRM/AUTHORITY TO SUBMIT OFFER: Submission of an electronic response to the State of Hawaii constitutes and shall be deemed an offer to sell the specified goods and/or services to the State of Hawaii at the price shown in the response and under the State's Terms and Conditions.
  
  The electronic response submitter certifies that he/she is authorized to sign the response for the submitting vendor and that the response is made without connection with any person, firm, or corporation making a response for the same goods and/or services and is in all respects fair and without collusion or fraud.