2611 1st Custodial Supplies

REGION 20 COOPERATIVE PURCHASING July 6, 2026
1314 Hines Avenue
San Antonio, TX 78208-1899
Telephone: (210) 370-5204
www.esc20.net
SEALED PROPOSAL
Please submit the following PROPOSAL not later than 2:00 p.m., AUGUST 6, 2026
Proposal on: CUSTODIAL SUPPLIES
Vendor:_________________________________________________ Proposal No: 2611
Term Pages 1 of 12
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The Region 20 Cooperative Purchasing (hereafter referred to as Coop) will be accepting proposals for the purchase of CUSTODIAL SUPPLIES.
Sealed Proposals shall be filed no later than 2:00 p.m., Thursday, AUGUST 6, 2026. ONE Proposal per envelope ONLY. Proposals must be
plainly marked on the outside of envelope: SEALED PROPOSAL #2611 -- CUSTODIAL SUPPLIES, PROPOSAL OPENING --
2:00 P.M., AUGUST 6, 2026. Mail or deliver proposals to Jim Metzger, Purchasing Coordinator, ESC-20, 1314 Hines Avenue, San Antonio,
TX 78208-1899. Proposals must be made on the enclosed Proposal Sheets.
All awarded vendors must be capable of supplying the Coop with a summary listing of all awarded items shipped to Coop
members based upon Proposal #2611. Awarded vendors will be asked to fax the summaries to Region 20 by 12/11/26. Failure
to provide summary listing will be deemed failure to perform and vendor will be ineligible for future Region 20 proposals and
bids.
Proposals received after the date and time specified will be subject to disqualification. Proposal respondents are invited to be present at the
opening of the proposals to be held at ESC-20, Conference Center Building, 1314 Hines Avenue, on the above date.
The Coop is willing to assist any proposal respondent(s) in the interpretation of proposal provisions or provide an explanation of how proposal
forms are to be completed. Assistance can be received by calling the ESC-20, Business Office at (210) 370-5204.
Specifications as written meet all entity's admissible specified requirements. The Coop has evaluated these items and determined that they are
quality products. Whenever an article or material is defined by describing a proprietary product or by using the name of a manufacturer or brand
name, the term "or equal" if not inserted shall be implied. The specified article or material shall be understood as indicating the type, function,
minimum standard of design, efficiency and quality desired and shall not be construed as to exclude other manufactured products of comparable
quality, design and efficiency. Brands of equal quality or type are acceptable. Specifications received from vendors that are different from the
original requirements must meet or exceed original proposal specifications to be considered as equivalent. The Coop will be the sole judge to
determine if products proposed/tested are equal.
The Coop Advisory Committee and each participating district reserve the right to make final decisions on comparable items as equals. Be very
certain that items which you propose are equal to items listed. Proposal respondents shall indicate the manufacturer's brand and catalog number of
ALL items being proposal (including as specified).
PROPOSALS: Proposal respondents must fill in all blank columns on items being proposal such as proposal respondent's brand name and
number, unit price and total price. Vendor MUST complete All blank lines under the "YOUR BID" section. If brand proposed is as specified,
indicate by putting "A/S" on the lines below "YOUR BID". If brand proposed differs from proposal specifications or packaging, complete the
required information for the brand being proposed. This information must be clear and concise. Where there is an error in extension of price, the
unit price shall govern. PROPOSALS MUST BE MADE ON THE ENCLOSED PROPOSAL SHEETS. Faxed proposals will not be
considered. Original signatures are required on the proposal document. Company name should be noted at the top of each page.
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NOTE:
Exclude Federal and State Taxes.
The right is reserved to accept or reject quotations on
each item separately or as a whole.

REGION 20 PURCHASING COOPERATIVE PURCHASING
COMPANY: Proposal On: CUSTODIAL SUPPLIES #2611
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GENERAL PROPOSAL CONDITIONS
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Proposal prices shall be for the specified ordering unit. Region 20 Cooperative Purchasing personnel are not responsible to make changes
or recalculate proposals to agree with specified ordering units. Proposals which are qualified with conditional clauses, alterations, items
not called for in the proposal document, or irregularities of any kind are subject to disqualification by the Region 20 Cooperative
Purchasing, at its option.
Proposals may be withdrawn at any time prior to the official opening. Alterations made before opening time must be initialed by proposal
respondent guaranteeing authenticity. Upon approval of Coop, proposals may be withdrawn for obvious miscalculations or industry-wide
conditions. Proposals and modifications received after the time set for the opening will be declared late and may be ineligible for opening
and consideration. Late deliveries will be held unopened. Proposal respondent will be advised by mail that his proposal was late and not
accepted and will be allowed to pick up his proposal package or furnish a "call tag" and have the package picked up by a courier.
Proposals will remain open and valid for acceptance for a period of 90 days following the proposal opening. The Coop is not responsible
for mail, courier or other delivery methods' in-transit time or non-delivery.
After the opening, the proposal will be checked against the mandatory requirements of the proposal to assure compliance. These
submittal requirements are obligatory, and failure to fully comply may deem the proposal unresponsive. The Coop will evaluate each
proposal respondent's proposal to assure consistency between the various sections within the proposal. Any items that are inconsistent or
appear contradictory will be evaluated to determine if they should be classified as material deviations.
The Coop reserves the right to accept or reject any or all proposals, to make awards for individual or grouped items as they may appear to
be most advantageous to the districts, to waive any technicality in proposal submitted, and to accept any part of a proposal as deemed to
be in the best interest of the Coop. Whenever the Cooperative has reasonable grounds to believe that a vendor will not perform as
contracted, the Cooperative may demand adequate assurance of due performance.
CONTACT: All questions should be directed between 8:30 a.m. and 4:00 p.m., Monday through Friday to, Jim Metzger at
(210)370-5204.
PRICE, QUALITY, AND SUITABILITY: ESC-20 is not only concerned with the best & lowest price for the user, but also the most
responsive and responsible vendor. Quality and suitability to purpose are controlling factors in selection decisions reached by ESC-20.
We must have contractors that are qualified and perform well. It is understood that the districts, through their Boards and/or the Coop,
reserve the right to use all means at their disposal to determine these factors. Proposal award shall be based on, but not necessarily limited
to the following criteria to determine the lowest responsive/responsible proposal respondents: price, availability, quality, previous
performance; experience; skill; ability; business judgment; financial capacity; integrity; honesty; reference/reputation; promptness;
estimated time of delivery/completion, results of testing samples, evaluation of exceptions, responsiveness to proposal, special needs of
each entity, vendor's follow-up of problems once notified, and any other relevant factor that a private business entity would consider.
PAYMENT AND TERM DISCOUNT: Quote lowest possible net price after all trade discounts have been deducted. Term discount, if
any, must be indicated on Deviation Statement & Signature Page and will be considered in awarding proposals. Revision of Unit
Prices: It is agreed that proposal price may be superseded during the contract period only if such price revisions are the result of a general
industry price revision. (NOTE: Discounts accepted as part of this proposal are not subject to revision.) A written notice stipulating in
detail the price revision must be furnished to the Coop, verified and approved in writing before revised prices go into effect.
All contracts and agreements between vendors and Coop members shall strictly adhere to the statutes as set forth in the Uniform
Commercial Code as last amended in 1990 by the American Law Institute in the National Conference of Commissioners on uniform state
laws. Reference: Uniform Commercial Code, 1990 Official Text, 2/Sales. All parties agree that venue for any litigation arising from this
contract shall lie in San Antonio, Bexar County, Texas.
The Region 20 Cooperative Purchasing has changed its method of listing "to be purchased" quantities on its proposals. The Region 20
Coop will require that at the completion of each awarded vendors deliveries to the coop members, the awarded vendor must
supply Region 20 Coop with the exact quantity amount of each line item delivered (in total) to the members (Region 20 will send
out a listing to be completed by each vendor). This is the quantity that the Region 20 coop will list on following/future proposal.

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GENERAL PROPOSAL CONDITIONS
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PACKAGING: Intermediate packaging MUST be as specified in proposal or proposal may be rejected. Case packaging shall be in
accordance with the supplier's commercial practice, i.e., 1 gallon containers-6 gallon per case. All materials must be delivered in the
manufacturer's original sealed container. Individual cans & containers shall be labeled showing the name of the manufacturer, brand
name, name of product, quantity of contents & complete directions for use. Labels & labeling shall conform to all federal regulatory
requirements for goods in interstate commerce and containers shall meet DOT requirements. All supplies that have a limited shelf life
must be fresh or supplies will have to be returned and replaced with the proper product or be canceled. Shipping cases or containers shall
be marked to show name of supplier, name & address of receiving agency and agency purchase order number, and MUST BE
DELIVERED WITH MATERIAL SAFETY DATA SHEETS WHERE REQUIRED.
BRAND and MODEL NUMBER AWARDED MUST BE THE BRAND and MODEL NUMBER DELIVERED. NO
UNAUTHORIZED SUBSTITUTIONS will be accepted. No substitutions shall be made in lieu of items offered and/or awarded in the
proposals unless the contractor(s) have obtained written permission from the Coop. If items under contract are discontinued or become
unavailable from any manufacturer during the duration of the contract, the Coop reserves the right to require the contractors to offer
substitutes. The Coop reserves the right to accept or reject substitutes, and in the case of rejections the Coop may cancel the item or items
in question.
All funding terms shall be established by The Texas Education Agency Financial Accountability System Resource Guide governing
expenditures of all tax dollars, and the availability of local, state and federal funds. Purchases will be made as funding allows.
The Coop reserves the right to extend purchasing contracts to all qualified school districts, including Regional Service Centers, state or
local government agencies under subchapter B, General Interlocal Contracting Authority 791.011. Each school district is responsible for
approval of contracting authority by order of a duly authorized resolution adopted by each participating entity. Vendors will be contacted
from Education Service Center, Region 20 as to which school districts, Regional Service Centers, state or local government agencies has
recently joined the Coop. Each vendor is then requested to extend all proposal prices to the new member on contracts that are currently in
force. This could result in additional quantities for some items.
In addition to other rights and remedies, the Coop reserves the right to cancel the entire contract with any contractor who fails to perform
in any manner, or in accordance with the proposal as offered to and accepted by the Coop. All goods are subject to inspection and return,
at the expense of the vendor, if found to be non-conforming to the proposal award. If items are non-conforming in any respect (quantity,
quality or packaging) the participants have the right to reject shipment without liability. When contractor cannot abide by the terms and
conditions in fulfilling the contract, contractor must supply approved service or supplies from other sources at the contract price. If
contractor delays in the above, the Coop reserves the right to purchase on the open market and charge contractor the difference between
contract price the purchase price.
Successful vendors should immediately notify the Coop of inability to perform or inability to perform in a timely manner. The
Region 20
Cooperative Purchasing will notify participants of any authorized substitutions or late deliveries caused by manufacturing delays, etc.
ACCEPTANCE: Contracts for purchase will be put into effect by means of purchase orders prepared by the individual districts
participating in the Coop. Purchase orders will be mailed to the successful proposal respondent(s) approximately 60 - 120 days after
proposal opening. Purchase orders will be signed by the purchasing official, business manager or superintendent of each school district
after the Board of Trustees or their designee has approved the purchase. All orders, deliveries, billings, and payments will be made with
each member directly. Only purchase orders stamped "Region 20 PURCHASING COOP" should be accepted by the vendor.
Quantities given herein are believed to be correct estimates (they are actual purchases from previous years proposal), but Region 20
Coop or any member District will not make any guarantees to total amount of product to be purchased. The Co-op and individual
districts will advise vendor(s) of any volume increases or decreases as often as possible when these increases or decrease occur to insure
a smooth flow of product and to as much as possible eliminate delivery shortages or distributor overstocks.
GENERAL CONDITIONS:
a) TERMINATION FOR CONVENIENCE. Either party to this agreement may terminate this agreement upon 30 days written notice
of such termination.
b) TERMINATION FOR CAUSE. The District may at its option immediately terminate this agreement by giving 30 day written
notice of termination to the Contractor on the occurrence of any of the following.

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GENERAL PROPOSAL CONDITIONS
(a)The willful breach of this Agreement by the Contractor in the course of engagement, unless by the District.
(b) The habitual neglect by the Contractor of its duties, unless waived by the District.
c) The Contractor may at its option immediately terminate this agreement by giving written notice of termination to the District on the
occurrence of any of the following.
d) KICKBACKS. It is a breach of ethics for any payment, gratuity or offer of employment to be made by or on behalf of a
subcontractor under a contract to the prime contractor or higher tier subcontractor for any contract of a school district, or any person
associated therewith, as an inducement for the award of a subcontract or order.
e) RIGHTS TO INVENTIONS. The Contractor agrees to be compliant with the Rights to Inventions Made by Nonprofit
Organizations and Small Business Firms Under Government Grants and Contracts.
f) CLEAN AIR ACT AND THE FEDERAL WATER POLLUTION CONTROL ACT. The Contractor agrees to be compliant with
the Clean Air Act and the Federal Water Pollution Control Act and their implementing regulations.
g) ENERGY POLICY AND CONSERVATION ACT. The Contractor agrees to be compliant with the Energy Policy and
Conservation Act pertaining to mandatory standards and policies relating to energy efficiency contained in the state energy
conservation plan.
h) DEBARMENT OR SUSPENSION. The Contractor certifies that neither they nor their subcontractor is debarred or suspended
from receiving federal funds.
i) LOBBYING CERTIFICATION AND DISCLOSURE OF LOBBYING (BYRD ANTI- LOBBYING AMENDMENT). The
Contractor certifies that it has not and will not use any federal funds to lobby. If non-federal funds are used to lobby, the
contractor must complete the Disclosure of Lobbying and forward the disclosure to the next tier, who must forward it through each
tier to the federal awarding agency.
j) COPYRIGHT. All contracts paid from state or federal grants administered by TEA must retain copyright for the Texas Education
Agency (TEA) and for the federal government (if a federally funded contract) unless otherwise negotiated in writing with TEA.
Pursuant to the provisions in 2 CFR 200.315, title to intangible property vests in the District as long as such property is used for
authorized purposes. However, TEA and the federal awarding agency reserve a royalty-free, nonexclusive and irrevocable right to
reproduce, publish, or otherwise use the work for federal purposes, and to authorize others to do so.
k) SOLID WASTE DISPOSAL ACT AND ITS IMPLEMENTING REGULATIONS. The Contractor certifies that it is compliant
with section 6002 of the Solid Waste Disposal Act and its implementing regulations. 2 CFR 200.323.
l) PROFIT AS A SEPARATE ELEMENT OF PRICE. For purchases using federal funds in excess of $250,000, a Cooperative
member may be required to negotiate profit as a separate element of the price; 2 CFR 200.324.
m) EQUAL EMPLOYMENT OPPORTUNITY. 41 CFR 60-1.4(b) is hereby incorporated by reference.
n) DAVIS-BACON ACT. For all Cooperative member prime construction contracts/purchases in excess of $2,000, vendor shall
comply with the Davis-Bacon Act (40 USC 3141-3144, and 3146-3148) as supplemented by Department of Labor regulations (29
CFR Part 5). Vendor further agrees to that it shall also comply with the Copeland "Anti-Kickback" Act (40 USC 3145), as
supplemented by Department of Labor regulations (29 CFR Part 3).
o) CONTRACT WORK HOURS AND SAFETY STANDARDS ACT. For all contracts or purchases in excess of $100,000 that
involve the employment of mechanics or laborers, vendor agrees to comply with 40 USC 3702 and 3704 as supplemented by
Department of Labor regulations (29 CFR Part 5).
p) NON-COLLUSION STATEMENT. The vendor affirms that he/she *is duly authorized to execute a contract, that this company,
corporation, firm, partnership or individual has not prepared this proposal in collusion with any other Proposer, and that the
contents of this proposal as to prices, terms or conditions of said proposal will not be communicated by the undersigned nor by any
employee or agent to any other person engaged in this type of business prior to the official opening of a proposal. The proposer also
affirms that they have not given; offered to give, do not intend to give at any time hereinafter any economic opportunity, future
employment, gift, loan, gratuity, specified discount, trip, favor, or service to a private service in connection with this contract.
q) RECORD RETENTION. When federal funds are expended by Cooperative and all Cooperative members for any contract resulting
from this procurement process, the vendor certifies that it will comply with the record retention requirements detailed in 2CFR
200.334. The vendor further certifies that vendor will retain all records as required by CFR 200.333 for a period of three years after
grantees or sub grantees submit final expenditure reports or quarterly or annual financial reports, as applicable, and all other
pending matters are closed.
r) BUY AMERICAN ACT. Vendor certifies that vendor is in compliance with all applicable provisions of the Buy American Act.
Purchases made in accordance with the Buy American Act must still follow the applicable procurement rules calling for free and
open competition.
s) Compliance with Texas Government Code 2252 and 2270 - I, the vendor, am in compliance with all applicable provisions of
Government Codes 2252 & 2270. This code requires vendors agree to NOT boycott Israel or do business with companies that
boycott Israel. In addition vendor cannot do business with Iran, Sudan or a known terrorist organization. By submitting a response
to the proposal, vendor certifies compliance with this code.
t) LEGAL REMEDIES. Contracts for more than the simplified acquisition threshold currently set at $250,000 which is the inflation
adjusted amount determined by the Civilian Agency Acquisition Council and the Defense Acquisition Regulations Council

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GENERAL PROPOSAL CONDITIONS
(Councils) as authorized by 41 U.S.C. 1908, must address administrative, contractual, or legal remedies in instances where
contractors violate or breach contract terms, and provide such sanctions and penalties as appropriate. Pursuant to Federal Rules (A)
above, when federal funds are expended by Cooperative and all Cooperative members, Cooperative and all Cooperative members
reserves all rights and privileges under the applicable laws and regulations with respect to this procurement in the event of breach of
contract by either party
u) Compliance with Texas Education Code Chapter 28: Pursuant to Texas Education Code Chapter 28, as amended, Vendor verifies
that any and all training services offered and prepared by Vendor are in compliance with those requirements as set out in Section
28.002.
TEC 28.0022 explicitly prohibits employees of a state agency, school district, or open-enrollment charter school from
teaching, instructing, or training any administrator, teacher, or staff member of a state agency, school district, or open-
enrollment charter school to adopt any of the following concepts:
(1)One race or sex is inherently superior to another race or sex;
(2) An individual, by virtue of the individual 's race or sex, is inherently racist, sexist, or oppressive, whether
consciously or unconsciously;
(3) An individual should be discriminated against or receive adverse treatment solely or partly because of the individual
's race or sex;
(4) An individual 's moral character, standing, or worth is necessarily determined by the individual's race or
sex;
(5) An individual, by virtue of the individual 's race or sex, bears responsibility, blame, or guilt for actions committed by
other members of the same race or sex;
(6) Meritocracy or traits such as a hard work ethic are racist or sexist or were created by members of a
particular race to oppress members of another race;
(7)The advent of slavery in the territory that is now the United States constituted the true founding of the
United States; or
(8)With respect to their relationship to American values, slavery and racism are anything other than deviations
from, betrayals of, or failures to live up to the authentic founding principles of the United States, which
include liberty and equality
v) In the event any questions or concerns arise regarding the content of what you are distributing and/or presenting and
whether it may incorporate one of the above statutorily prohibited concepts, please submit your instructional and/or
training materials to the member district, at least fifteen (15) days prior to distributing and/or presenting the material to
allow the Service Center adequate time to review and offer possible adjustments and suggestions to bring the materials
into compliance with TEC 28.002
w) The 83rd Texas Legislature passed House Bill 462 (HB462) which prohibits the adoption and/or use of the Common
Core Standards at the state, regional, and local level. Services provided through and by ESC-20 are aligned with, and
designed to support, the Texas Essential Knowledge and Skills (TEKS) adopted by the State Board of Education. The
Contractor agrees to refer only to the Texas Standards and refrain from referencing or using material aligned with the
Common Core Standards while performing work for the Center.
x) WHEREAS, the 87th Texas Legislative Session provided guidance to Education Service Centers in House Bill 3979.
Effective September 1, 2021, Texas Education Code Section 28.002(h-4) is amended to prohibit a state agency, school
district, or open-enrollment charter school from accepting private funding for the purpose of developing a curriculum,
purchasing or selecting curriculum materials, or providing teacher training or professional development for a course
described by Subsection (h-3)(3). As such, this section, as amended, is incorporated for all purposes into this
Memorandum of Understanding as if reproduced in its entirety.
y) In accordance with Texas Education Code 8.0531 and notwithstanding any other provision of Texas Education Code
Chapter 8 Subchapter A or Section 8.001(c), the instructional lessons developed as part of a curriculum management
system by a regional education service center, acting alone or n collaboration with one or more other regional education
service center, shall be subject to the same review and adoption process as outlined in Section 31.022.
z) Equal Treatment of All Persons: Pursuant to Article I, Section 3a of the Texas Constitution, the Fourteenth Amendment
to the United States Constitution, federal and State law, and Executive Order No. GA-55, Vendor verifies that any and
all services offered and prepared by Vendor are in compliance with the following:
(1) all conduct under this Agreement shall be administered and performed in a neutral manner without regard to race
of persons;

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GENERAL PROPOSAL CONDITIONS
(2) Vendor shall not, in the specific performance of this Contract, elevate one individual person over another, or
advantage any one person over another, due to race;
(3) Vendor shall not, in the specific performance of this Contract, employ practices or engage in any advancement of
the programs known as diversity, equity and inclusion, critical race theory, affirmative action, or other similar,
divisive agendas;
(4) Vendor's staff, agents, and subcontractor that are selected and employed in the specific performance of this
Contract shall be selected and employed solely on merit and the ability to perform; and
(5) Vendor shall ensure that any subcontractor participating in the specific performance of this Contract represent and
warrant to the provisions of this Clause
aa) Biological Sex and No Preferred Pronouns: Vendor represents and warrants that it shall ensure that all actions in specific
performance of this Agreement shall comply with federal and state law and reflect that there are only two sexes.
Vendor's employees, officers, representatives, subcontractor, and agents shall not, in performance of this Contract,
present, direct, request, or suggest the use of preferred personal pronouns in professional correspondence or
presentations.
bb) Executive Orders: In performance under this Agreement, ESC-20 and any Local Education Entities who are a party
hereto, as applicable, will comply, or continue to comply, with all applicable Federal and State executive orders.
These orders include, but are not limited to:
(1) Exec. Order No. 14214, 90 Fed. Reg. 9949 (2025), which prohibits schools and other educational institutions
that receive federal financial assistance from conditioning student enrollment on COVID-19 vaccination status;
(2) Exec. Order No. 14168, 90 Fed. Reg. 8615 (2025), which prohibits the use of Federal funds in the promotion of
gender ideologies and further requires that intimate spaces (e.g., restroom) are designated according to one's
biological sex;
(3) Exec. Order No. 14190, 90 Fed. Reg. 8853 (2025), which prohibits the use of Federal funds for direct or indirect
activities or educational instruction related to discriminatory equity ideology or social transitioning;
(4) Exec. Order No. 14201, 90 Fed. Reg. 9279 (2025), which requires Title IX of the Education Amendments Act of
1972 be applied on the basis of biological sex, not gender identity, and prohibits transgender-identifying athletes
from participating in all-women sports teams;
(5) Exec. Order No. 14173, 90 Fed. Reg. 8633 (2025), which requires adherence to Federal anti-discrimination laws
and its materiality to the government's payment decisions and further requires certification that a party does not
operate any programs promoting DEI in a manner violative of Federal anti-discrimination laws (which, by virtue
of this assurance, the subrecipient certifies);
(6) Texas Exec. Order No. GA 55, which requires all people be treated equally, regardless of race; and,
(7) Letter from Governor Greg Abbott to Chairmen and Executive Directors (Jan. 30, 2025), which requires Texas
agencies to take actions on the basis of biological sex and not gender identity
cc) Title VI of the Civil Rights Act of 1964 (Title VI): Title VI, as amended, (prohibiting discrimination by race, color, or national
origin), the regulations effectuating its provisions contained in 34 CFR Part 100, and the provisions of the US Department of
Education's Dear Colleague Letter/Certification of April 3, 2025 pertaining to Title VI shall be applicable to any and all services
performed under this Agreement.

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GENERAL PROPOSAL CONDITIONS
dd) Certificate of Interested Parties (Form 1295 - must be filled out electronically with the Texas Ethics Commission's online
filing application, printed out, signed, and returned)
ESC, REGION 20 is required to comply with House Bill 1295, which amended the Texas Government Code by adding Section
2252.908, Disclosure of Interested Parties. Section 2252.908 prohibits ESC, REGION 20 from entering into a contract resulting
from this RFP with a business entity unless the business entity submits a Disclosure of Interested Parties (Form 1295) to ESC,
REGION 20 at the time business entity submits the signed contract. The Texas Ethics Commission has adopted rules requiring
the business entity to file Form 1295 electronically with the Texas Ethics Commission. The following definitions apply:
(1) "Business Entity" means an entity recognized by law through which business is conducted, including a sole proprietorship,
partnership, or corporation. TEX. GOV'T CODE 2252.908(1).
(2) "Interested Party" means a person:
a) who has a controlling interest in a business entity with whom ESC, REGION 20 contracts; or
b) who actively participates in facilitating the contract or negotiating the terms of the contract, including a broker,
intermediary, adviser, or attorney for the business entity. TEX. GOV'T CODE 2252.908(3).
(3) "Controlling interest" means:
a) an ownership interest or participating interest in a business entity by virtue of units, percentage, shares, stock, or
otherwise that exceeds 10 percent;
b) membership on the board of directors or other governing body of a business entity of which the board or other
governing body is composed of not more than 10 members; or
c) service as an officer of a business entity that has four or fewer officers, or service as one of the four officers most
highly compensated by a business entity that has more than four officers. TEX. ETHICS COMM. RULE 46.3(c).
(4) "Intermediary" means a person who actively participates in the facilitation of the contract or negotiating the contract,
including a broker, adviser, attorney, or representative of or agent for the business entity who:
a) receives compensation from the business entity for the person's participation;
b) communicates directly with the governmental entity or state agency on behalf of the business entity regarding the
contract; and
c) is not an employee of the business entity. TEX. ETHICS COMM. RULE 46.3(e).
As a "business entity," all vendors must:
(1) complete Form 1295 electronically with the Texas Ethics Commission using the online filing application, which can be found
at https://www.ethics.state.tx.us/filinginfo/QuickFileAReport.php
- All vendors must complete Form 1295, even if no interested parties exist
- In Section 2, insert "ESC, Region 20"
- In Section 3, insert the ESC, REGION 20 RFP #2611 for this proposal
(2) print a copy of the completed form (make sure that it has a computer-generated certification number in the "Office Use Only"
box)
(3) have an authorized agent of the business entity sign the form
(4) submit the completed, signed, Form 1295, with the certification of filing, with this RFP.
(5) Vendor is exempt from filling out Form 1295 if they are a publicly traded business entity, including a wholly owned subsidiary
of the business entity. If you fall into this category please check box below to verify that you did not fill out Form 1295 and
reason why.
[ ] Reason:_______________________________________
ESC, REGION 20 must acknowledge the receipt of the filed Form 1295 by notifying the Texas Ethics Commission of the receipt of
the filed Form 1295 no later than the 30th day after the date the contract binds all parties to the contract. After ESC, REGION 20
acknowledges the Form 1295, the Texas Ethics Commission will post the completed Form 1295 to its website with seven business
days after receiving notice from ESC, REGION 20.

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RESIDENT CERTIFICATION
This Certification Section must be completed and submitted before a proposal can be awarded to your company. This information may be
placed in an envelope labeled "Proprietary" and is not subject to public view. In order for a proposal to be considered, the following
information must be provided. Failure to complete may result in rejection of the proposal:
As defined by Texas House Bill 602, a "nonresident proposal respondent" means a proposal respondent whose principal place of business is
not in Texas, but excludes a contractor whose ultimate parent company or majority owner has its principal place of business in Texas.
Texas or Non-Texas Resident
I certify that my company is a "resident proposal respondent".
I certify that my company qualifies as a "nonresident proposal respondent".
If you qualify as a "nonresident proposal respondent," you must furnish the following information:
What is your resident state? (The state your principal place of business is located.)
City State Zip Code
Company Name Address
Vendors MUST indicate on proposal when RECYCLED products are proposed and enclose descriptive literature with proposal.
SAMPLES
Samples will be requested as needed. Vendor will be required to ship samples to the below address with-in 3 business days of the request. Samples
must be received at the testing location with-in 6 business days of the request.
I HAVE READ THE ABOVE INFORMATION RELATING TO SAMPLES REQUIRED FOR EACH APPLICABLE ITEM.
Initial & Return
Proposal respondents should also submit catalog descriptions of alternate brands proposed.
Proposal respondent must supply 1 case/box/ream/ package/roll/set of items requested for TESTING AS REQUESTED. (For items with more than one size
indicated-it is only necessary to provide one size for testing). Proposal respondent to submit full-size sample so container and labeling can also be evaluated.
Please mail samples to: Custodial Supplies Samples
ESC, Region 20
Attn: Jim Metzger
1314 Hines Ave
San Antonio, TX 78208
Proposal Item Number and Vendor's Name MUST be written on each sample. Failure to submit samples may cause elimination of proposal. The
Coop reserves the right to make the final decision as to approved equal. Samples shall be sent at no cost to the Coop. Samples will be retained by the Coop.
Samples not mutilated or destroyed in testing will be returned at the proposal respondent's expense if requested by the proposal respondent. Sample items from
the successful proposal respondent(s) may be retained for the purpose of determining that the quality and workmanship of the delivered items are comparable to
the samples tested.
SAMPLES MUST BE SUBMITTED SEPARATELY FROM PROPOSAL DOCUMENT and MUST be received by date & time requested.

REGION 20 COOPERATIVE PURCHASING
COMPANY: Proposal On: CUSTODIAL SUPPLIES
Page 9 of 12
GENERAL PROPOSAL CONDITIONS
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MATERIAL SAFETY DATA SHEETS (MSDS): To meet the requirements of the Texas Hazard Communications Act (HB 1112
effective 1/1/86), a copy of the Material Safety Data Sheet (MSDS) for each applicable chemical product must be submitted with the
appropriate sample. Chemical abstract series (CAS) numbers must be provided for each chemical on MSDS.
Your proposal will not be considered if the MSDS sheets are not submitted with each sample necessary. Product Name and the
Proposal Item Number must be noted on each MSDS sheet. ALL ITEMS MUST CONFORM TO THE TEXAS HAZARD
COMMUNICATIONS ACT BY BEING CERTIFIED AS NONTOXIC OR PROVIDING AN MSDS SHEET.
After Award:
For each necessary item, MSDS SHEETS MUST BE INCLUDED with SAMPLES &
SENT with EACH DELIVERY TO ALL MEMBERS
I HAVE READ THE ABOVE INFORMATION RELATING TO MSDS REQUIRED FOR EACH APPLICABLE SAMPLE.
Initial & Return
If no brand or model is listed, the proposal will be accepted for the "as specified" brand/model and vendor will be held liable.
NOTE: ALL bidders MUST complete the sections under "YOUR BID" as well as BRAND & NO. If bidding as specified, put "A/S" on each line
under "YOUR BID". If bidding an alternate, put all distinct specifications on each line under "YOUR BID".
DELIVERY / TRANSPORTATION
[Vendor to mark appropriate box(es) and complete all blanks.]
DELIVERY/TRANSPORTATION: All products must be shipped F.O.B. destination to all members , tailgate delivery (title will transfer on
delivery).
Free Freight to Any Member See Deviation Page for extra freight information
INSIDE BEXAR AND TRAVIS COUNTIES: Proposal prices must be quoted freight included and prepaid to the members within Bexar County
and Travis County.
OUTSIDE BEXAR AND TRAVIS COUNTIES: For members outside of Bexar or Travis County, vendor must quote the minimum total per order
(may be more than one purchase order) to one address for free freight to members outside Bexar or Travis County =
$ .
OUTSIDE BEXAR or TRAVIS COUNTY--NOT MEET MINIMUM ABOVE: For members outside of Bexar or Travis County who do not
meet the minimum for free freight, vendor must quote percentage of purchase order for freight charges to be added (Freight charges must NOT exceed
10%.) % Freight to be Charged
Members may mix items awarded to arrive at the total for freight determination.
List "Inside Delivery" charge for districts that require truck unloading. (District will add this cost to Purchase
Order if inside delivery is required)
DROP CHARGE or PICK UP: The Coop reserves the right for members to contact vendors to negotiate a "drop" charge or "pick up" arrangements
in lieu of freight charges in Proposal.
DELIVERY OF ALL ITEMS MUST BE COMPLETED BEFORE NOVEMBER 20, 2026 TO ALL PARTICIPATING SCHOOL
DISTRICTS. Failure to deliver in this time frame may cause vendor to be removed from the vendor list. A properly signed delivery receipt must
be furnished with each invoice. All district purchase orders are due to the vendors by OCTOBER 23, 2026.
Vendor Proposals will be based upon one delivery to one address for each participating entity.
Some districts may require special handling of the merchandise they will purchase. Individual members will Negotiate the following special terms
with the vendor(s) awarded: (individual packaging, multiple deliveries, shipping, palletizing, tailgate delivery, etc.)
For products that do not come palletized as a standard, the contractor for toilet tissue, paper towels, and other products must palletize shipments when
requested by members. Charges for this service may be added to the invoice as a separate item. However, the number of cases per pallet and the
charges are to be approved by the Coop/member. If vendor requires a charge per pallet for palletizing, the amount must be submitted in the following
space. Failure to submit a price in the space provided, palletizing will be considered a "no charge".
CHARGE FOR PALLETIZATION: $ per pallet

REGION 20 COOPERATIVE PURCHASING
COMPANY: Proposal On: CUSTODIAL SUPPLIES
GENERAL PROPOSAL CONDITIONS Page 10 of 12
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PAYMENT
All materials secured under the terms of contract made under these specifications and conditions will be billed for payment when
delivery is made. School districts, who are financially able, shall pay undisputed invoices for accepted merchandise and/or services
within 30 days of delivery or acceptance, whichever is later.
REFERENCES
All vendors must submit a list of at least 3 references for whom vendor has provided like products in volumes equal to or greater than
the estimates listed in the proposal. Educational and governmental agencies are preferred. This list may be placed in a separate
envelope and labeled "PROPRIETARY" and is not subject to public view. Failure to provide references may cause proposal to be
considered non-responsive.
Company: Contact Person: Phone number:
Address:
City/St:
Company: Contact Person: Phone number:
Address:
City/St:
Company: Contact Person: Phone number:
Address:
City/St:
If deliveries cannot be completed before the specified dates, written notice shall be given to the Coop, Jim Metzger, ESC-20,
1314 Hines Avenue, San Antonio, TX 78208, before November 1, 2026. Acceptance of merchandise is based upon the November 20,
2026 delivery deadline, and it may be impractical or impossible for participants to accept later deliveries. Unauthorized deliveries after
the specified dates may be rejected at the discretion of the participants. Participants may cancel purchase orders without liability if
deliveries are not completed before the specified dates and vendor has not notified the Coop of extenuating circumstances.