2612 Reproduction Supplies

REGION 20 PURCHASING COOPERATIVE July 6, 2026
1314 Hines Avenue
San Antonio, TX 78208-1899
Telephone: (210) 370-5204
www.esc20.net SEALED PROPOSAL
Please submit the following not later than 2:00 p.m., AUGUST 6, 2026
Proposal on: Reproduction Supplies
Proposal No.: 2612
Vendor:_________________________________________________
Term Pages 1 of 12_
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The REGION 20 Cooperative Purchasing (hereafter referred to as Co-Op) will be accepting proposals for the purchase of
REPRODUCTION SUPPLIES.
Sealed Proposals shall be filed no later than 2:00 p.m., Thursday, AUGUST 6, 2026. Proposals must be plainly marked on the outside of
envelope: SEALED PROPOSAL #2612 -- REPRODUCTION SUPPLIES, PROPOSAL OPENING -- 2:00 P.M., AUGUST 6,
2026. Mail or deliver proposals to Jim Metzger, Purchasing Coordinator, ESC-20, 1314 Hines Avenue, San Antonio, TX 78208.
Proposals must be made on the enclosed Proposal Sheets.
Only proposals received by the date and time specified will be considered. Bidders are invited to be present at the opening of the
proposals to be held at ESC-20, Business Office, Purchasing Department, 1314 Hines Avenue, on the above date.
All awarded vendors must be capable of supplying the Coop with a summary listing of all awarded items shipped to
Coop members based upon Proposal #2612. Awarded vendors will be asked to fax the summaries in by 12/11/26.
The Co-op is willing to assist any bidder(s) in the interpretation of proposal provisions or explanation of how proposal forms are to be
completed. Assistance can be received by calling Jim Metzger, Purchasing Coordinator at (210) 370-5204.
Specifications as written meet all entity's admissible specified requirements. The Co-Op has evaluated these items and determined that
they are quality products. Whenever an article or material is defined by describing a proprietary product or by using the name of a
manufacturer or brand name, the term "or equal" if not inserted shall be implied. The specified article or material shall be understood as
indicating the type, function, minimum standard of design, efficiency and quality desired and shall not be construed as to exclude other
manufactured products of comparable quality, design and efficiency. Brands of equal quality or type are acceptable. Specifications
received from vendors that are different from the original requirements must meet or exceed original proposal specifications to be
considered as equivalent. The Co-op will be the sole judge to determine if products tested are equal.
The Co-op Advisory Committee and each participating district reserve the right to make final decisions on comparable items as equals.
Be very certain that items upon which you propose are equal to items listed. Items delivered must be exact brand and model as tested and
awarded. Materials which are not equal may be returned to the vendor, transportation charges collect. Bidders shall indicate the
manufacturer's brand and catalog number of ALL items being proposal (including as specified).
PROPOSALS: Bidders must fill in all blank columns on items being proposal such as bidder's brand name and number, unit price and
total price. If brand proposed differs from proposal specifications or packaging, list the differences for the brand being proposal beside
the item. This information must be clear and concise. Where there is an error in extension of price, the unit price shall govern.
PROPOSALS MUST BE MADE ON THE ENCLOSED PROPOSAL SHEETS. Only one proposal per item will be accepted.
Faxed proposals will not be considered. Original signatures are required on the proposal document. Company name should be noted at
the top of each page.
ALL OR NONE PROPOSALS WILL NOT BE ACCEPTED.
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NOTE:
Exclude Federal and State Taxes.
The right is reserved to accept or reject quotations on each item separately or as a whole.
Proposals received after the date and time specified will not be accepted.
CONTACT: All questions should be directed between 8:30 a.m. and 4:00 p.m., Mon. through Fri. to, Jim Metzger (210) 370-5204.

REGION 20 COOPERATIVE PURCHASING
COMPANY: _________________________________________ Proposal On: Reproduction Supplies
GENERAL PROPOSAL CONDITIONS Term Page 2 of 12
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Proposal prices shall be for the specified ordering unit. REGION 20 Cooperative Purchasing personnel are not responsible to make
changes or recalculate proposals to agree with specified ordering units. Proposals which are qualified with conditional clauses,
alterations, items not called for in the proposal document, or irregularities of any kind are subject to disqualification by the REGION 20
Cooperative Purchasing, at its option.
Proposals may be withdrawn at any time prior to the official opening. Alterations made before opening time must be initialed by bidder
guaranteeing authenticity. Upon approval of Co-Op, proposals may be withdrawn for obvious miscalculations or industry-wide
conditions. Proposals and modifications received after the time set for the opening will be declared late and not eligible for opening and
consideration. Late deliveries will be held unopened. Bidder will be advised by mail that his proposal was late and not accepted and will
be allowed to pick up his proposal package or furnish a "call tag" and have the package picked up by a courier. Proposals will remain
open and valid for acceptance for a period of 90 days following the proposal opening. The Coop is not responsible for mail, courier or
other delivery methods' in-transit time or non-delivery.
After the opening, the proposal will be checked against the mandatory requirements of the proposal to assure compliance. These
submittal requirements are obligatory, and failure to fully comply may deem the proposal non-responsive. If the proposal fails to meet
any mandatory requirements to the proposal, such failures will be noted and documented in a deficiency report by the Purchasing
Coordinator. The Coop will evaluate each bidder's proposal to assure consistency between the various sections within the proposal. Any
items that are inconsistent or appear contradictory will be evaluated to determine if they should be classified as material deviations.
All products MUST be NON-TOXIC as defined in the Federal Hazardous Substances Act or carry the AP or CP certification of the Arts
and Crafts Materials Institute where applicable. Labels MUST conform to ASTM specifications.
The Co-op reserves the right to accept or reject any or all proposals, to make awards for individual or grouped items as they may appear
to be most advantageous to the districts, to waive any technicality in proposal submitted, and to accept any part of a proposal as deemed
to be in the best interest of the Coop. Whenever the Cooperative has reasonable grounds to believe that a vendor will not perform as
contracted, the Cooperative may demand adequate assurance of due performance.
PRICE, QUALITY, AND SUITABILITY: REGION 20 Coop is not only concerned with the best & lowest price for the user, but also
the most responsive and responsible vendor. Quality and suitability to purpose being controlling factors. We must have contractors that
are qualified and perform well. It is understood that the districts, through their Boards and/or the Co-Op, reserve the right to use all
means at their disposal to determine these factors. Proposal award shall be based on, but not necessarily limited to the following criteria
to determine the lowest responsive/responsible bidders: price, availability, term discount, freight charges, quality, previous performance;
experience; skill; ability; business judgment; financial capacity; integrity; honesty; reference/reputation; promptness; estimated time of
delivery/completion, results of testing samples, evaluation of exceptions, responsiveness to proposal, special needs of each entity,
vendor's follow-up of problems once notified, and any other relevant factor that a private business entity would consider.
PAYMENT AND TERM DISCOUNT: Quote lowest possible net price after all trade discounts have been deducted. Term discount, if
any, must be indicated on Deviation Statement & Signature Page and will be considered in awarding proposals. Revision of Unit
Prices: It is agreed that proposal price may be superseded during the contract period only if such price revisions are the result of a general
industry price revision. (NOTE: Discounts accepted as part of this proposal are not subject to revision.) A written notice stipulating in
detail the price revision must be furnished to the Co-op, verified and approved in writing before revised prices go into effect.
All contracts and agreements between vendors and Co-op members shall strictly adhere to the statutes as set forth in the Uniform
Commercial Code as last amended in 1990 by the American Law Institute in the National Conference of Commissioners on uniform state
laws. Reference: Uniform Commercial Code, 1990 Official Text, 2/Sales. All parties agree that venue for any litigation arising from this
contract shall lie in San Antonio, Bexar County, Texas.
The REGION 20 Coop will require that at the completion of each awarded vendors deliveries to the coop members, the awarded vendor must
supply REGION 20 Coop with the exact quantity of each line item delivered (in total) to the members (REGION 20 will send out a listing to be
completed by each vendor). This is the quantity that the REGION 20 coop will list on following/future proposal. We are making this change to better
insure that we get the best estimate of purchases to be made during any proposal period.

REGION 20 COOPERATIVE PURCHASING
COMPANY: _________________________________________ Proposal On: Reproduction Supplies
GENERAL PROPOSAL CONDITIONS Term Page 3 of 12
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PACKAGING: Intermediate packaging MUST be as specified in proposal or proposal may be rejected. Case packaging shall be in
accordance with the supplier's commercial practice, i.e., 1 gallon containers-6 gallon per case. All materials must be delivered in the
manufacturer's original sealed container. Individual cans & containers shall be labeled showing the name of the manufacturer, brand
name, name of product, quantity of contents & complete directions for use. Labels & labeling shall conform to all federal regulatory
requirements for goods in interstate commerce and containers shall meet DOT requirements. All supplies that have a limited shelf life
must be fresh or supplies will have to be returned and replaced with the proper product or be cancelled. Shipping cases or containers shall
be marked to show name of supplier, name & address of receiving agency and agency purchase order number, and MUST BE
DELIVERED WITH MATERIAL SAFETY DATA SHEETS WHERE REQUIRED.
BRAND and MODEL NUMBER AWARDED MUST BE THE BRAND and MODEL NUMBER DELIVERED. NO
UNAUTHORIZED SUBSTITUTIONS will be accepted. No substitutions shall be made in lieu of items offered and/or awarded in the
proposals unless the contractor(s) have obtained written permission from the Co-op. If items under contract are discontinued or become
unavailable from any manufacturer during the duration of the contract, the Co-op reserves the right to require the contractors to offer
substitutes. The Co-op reserves the right to accept or reject substitutes, and in the case of rejections the Co-op may cancel the item or
items in question.
All funding terms shall be established by The Texas Education Agency Financial Accountability System Resource Guide governing
expenditures of all tax dollars, and the availability of local, state and federal funds. Purchases will be made as funding allows.
The Co-op reserves the right to extend purchasing contracts to all qualified school districts, including Regional Service Centers, state or
local government agencies under subchapter B, General Interlocal Contracting Authority 791.011. Each school district is responsible for
approval of contracting authority by order of a duly authorized resolution adopted by each participating entity. Vendors will be contacted
from Education Service Center, Region 20 as to which school districts, Regional Service Centers, state or local government agencies has
recently joined the Co-op. Each vendor is then requested to extend all proposal prices to the new member on contracts that are currently
in force. This could result in additional quantities for some items.
Quantities given herein are believed to be correct estimates (they are purchases from previous years proposal), but REGION 20 Coop or
any member District will not make any guarantees to total amount of product to be purchased. The Co-op and individual districts will
advise vendor(s) of any volume increases or decreases as often as possible when these increases or decrease occur to insure a smooth flow
of product and to as much as possible eliminate delivery shortages or distributor overstocks.
In addition to other rights and remedies, the Co-op reserves the right to cancel the entire contract with any contractor who fails to perform
in any manner, or in accordance with the proposal as offered to and accepted by the Co-op. All goods are subject to inspection and return,
at the expense of the vendor, if found to be non-conforming to the proposal award. If items are non-conforming in any respect (quantity,
quality or packaging) the participants have the right to reject shipment without liability. When contractor cannot abide by terms and
conditions in fulfilling the contract, contractor must supply approved service or supplies from other sources at the contract price. If
contractor delays in the above, the Co-op reserves the right to purchase on the open market and charge contractor the difference between
contract price the purchase price. Prospective bidders must prove beyond any doubt to the Co-op that they are duly qualified, capable,
bondable, etc. to fulfill and abide by the specifications herein listed. The Co-op is not responsible for items purchased by vendor(s) in
anticipation of award.
Successful vendors should immediately notify the Co-Op (Jim Metzger) of inability to perform or inability to perform in a timely manner.
The REGION 20 Cooperative Purchasing will notify participants of any authorized substitutions or late deliveries caused by
manufacturing delays, etc.
ACCEPTANCE: Contracts for purchase will be put into effect by means of purchase orders prepared by the individual districts
participating in the Co-Op. Purchase orders will be mailed to the successful bidder(s) approximately 90 days after proposal opening.
Purchase orders will be signed by either the purchasing official, business manager or superintendent of each school district after the Board
of Trustees or their designee has approved the purchase. All orders, deliveries, billings, and payments will be made with each member
directly. Only purchase orders stamped "REGION 20 PURCHASING CO-OP" should be accepted by the vendor.

REGION 20 COOPERATIVE PURCHASING
COMPANY: _________________________________________ Proposal On: Reproduction Supplies
GENERAL PROPOSAL CONDITIONS Term Page 4 of 12
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GENERAL CONDITIONS:
a) TERMINATION FOR CONVENIENCE. Either party to this agreement may terminate this agreement upon 30 days written
notice of such termination.
b) TERMINATION FOR CAUSE. The District may at its option immediately terminate this agreement by giving 30 day written
notice of termination to the Contractor on the occurrence of any of the following.
(a)The willful breach of this Agreement by the Contractor in the course of engagement, unless by the District.
(b) The habitual neglect by the Contractor of its duties, unless waived by the District.
c) The Contractor may at its option immediately terminate this agreement by giving written notice of termination to the District on
the occurrence of any of the following.
d) KICKBACKS. It is a breach of ethics for any payment, gratuity or offer of employment to be made by or on behalf of a
subcontractor under a contract to the prime contractor or higher tier subcontractor for any contract of a school district, or any
person associated therewith, as an inducement for the award of a subcontract or order.
e) RIGHTS TO INVENTIONS. The Contractor agrees to be compliant with the Rights to Inventions Made by Nonprofit
Organizations and Small Business Firms Under Government Grants and Contracts.
f) CLEAN AIR ACT AND THE FEDERAL WATER POLLUTION CONTROL ACT. The Contractor agrees to be compliant
with the Clean Air Act and the Federal Water Pollution Control Act and their implementing regulations.
g) ENERGY POLICY AND CONSERVATION ACT. The Contractor agrees to be compliant with the Energy Policy and
Conservation Act pertaining to mandatory standards and policies relating to energy efficiency contained in the state energy
conservation plan.
h) DEBARMENT OR SUSPENSION. The Contractor certifies that neither they nor their subcontractor is debarred or suspended
from receiving federal funds.
i) LOBBYING CERTIFICATION AND DISCLOSURE OF LOBBYING (BYRD ANTI- LOBBYING AMENDMENT). The
Contractor certifies that it has not and will not use any federal funds to lobby. If non-federal funds are used to lobby, the
contractor must complete the Disclosure of Lobbying and forward the disclosure to the next tier, who must forward it through
each tier to the federal awarding agency.
j) COPYRIGHT. All contracts paid from state or federal grants administered by TEA must retain copyright for the Texas
Education Agency (TEA) and for the federal government (if a federally funded contract) unless otherwise negotiated in writing
with TEA. Pursuant to the provisions in 2 CFR 200.315, title to intangible property vests in the District as long as such
property is used for authorized purposes. However, TEA and the federal awarding agency reserve a royalty-free, nonexclusive
and irrevocable right to reproduce, publish, or otherwise use the work for federal purposes, and to authorize others to do so.
k) SOLID WASTE DISPOSAL ACT AND ITS IMPLEMENTING REGULATIONS. The Contractor certifies that it is compliant
with section 6002 of the Solid Waste Disposal Act and its implementing regulations. 2 CFR 200.323.
l) PROFIT AS A SEPARATE ELEMENT OF PRICE. For purchases using federal funds in excess of $250,000, a Cooperative
member may be required to negotiate profit as a separate element of the price; 2 CFR 200.324.
m) EQUAL EMPLOYMENT OPPORTUNITY. 41 CFR 60-1.4(b) is hereby incorporated by reference.
n) DAVIS-BACON ACT. For all Cooperative member prime construction contracts/purchases in excess of $2,000, vendor shall
comply with the Davis-Bacon Act (40 USC 3141-3144, and 3146-3148) as supplemented by Department of Labor regulations
(29 CFR Part 5). Vendor further agrees to that it shall also comply with the Copeland "Anti-Kickback" Act (40 USC 3145), as
supplemented by Department of Labor regulations (29 CFR Part 3).
o) CONTRACT WORK HOURS AND SAFETY STANDARDS ACT. For all contracts or purchases in excess of $100,000 that
involve the employment of mechanics or laborers, vendor agrees to comply with 40 USC 3702 and 3704 as supplemented by
Department of Labor regulations (29 CFR Part 5).
p) NON-COLLUSION STATEMENT. The vendor affirms that he/she *is duly authorized to execute a contract, that this company,
corporation, firm, partnership or individual has not prepared this proposal in collusion with any other Proposer, and that the
contents of this proposal as to prices, terms or conditions of said proposal will not be communicated by the undersigned nor by
any employee or agent to any other person engaged in this type of business prior to the official opening of a proposal. The
proposer also affirms that they have not given; offered to give, do not intend to give at any time hereinafter any economic
opportunity, future employment, gift, loan, gratuity, specified discount, trip, favor, or service to a private service in connection
with this contract.
q) RECORD RETENTION. When federal funds are expended by Cooperative and all Cooperative members for any contract
resulting from this procurement process, the vendor certifies that it will comply with the record retention requirements detailed
in 2CFR 200.334. The vendor further certifies that vendor will retain all records as required by CFR 200.333 for a period of
three years after grantees or sub grantees submit final expenditure reports or quarterly or annual financial reports, as applicable,
and all other pending matters are closed.

REGION 20 COOPERATIVE PURCHASING
COMPANY: _________________________________________ Proposal On: Reproduction Supplies
GENERAL PROPOSAL CONDITIONS Term Page 5 of 12
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r) BUY AMERICAN ACT. Vendor certifies that vendor is in compliance with all applicable provisions of the Buy American Act.
Purchases made in accordance with the Buy American Act must still follow the applicable procurement rules calling for free and
open competition.
s) Compliance with Texas Government Code 2252 and 2270 - I, the vendor, am in compliance with all applicable provisions of
Government Codes 2252 & 2270. This code requires vendors agree to NOT boycott Israel or do business with companies that
boycott Israel. In addition vendor cannot do business with Iran, Sudan or a known terrorist organization. By submitting a
response to the proposal, vendor certifies compliance with this code.
t) LEGAL REMEDIES. Contracts for more than the simplified acquisition threshold currently set at $250,000 which is the
inflation adjusted amount determined by the Civilian Agency Acquisition Council and the Defense Acquisition Regulations
Council (Councils) as authorized by 41 U.S.C. 1908, must address administrative, contractual, or legal remedies in instances
where contractors violate or breach contract terms, and provide such sanctions and penalties as appropriate. Pursuant to Federal
Rules (A) above, when federal funds are expended by Cooperative and all Cooperative members, Cooperative and all
Cooperative members reserves all rights and privileges under the applicable laws and regulations with respect to this
procurement in the event of breach of contract by either party
u) Compliance with Texas Education Code Chapter 28: Pursuant to Texas Education Code Chapter 28, as amended, Vendor
verifies that any and all training services offered and prepared by Vendor are in compliance with those requirements as set out in
Section 28.002.
TEC 28.0022 explicitly prohibits employees of a state agency, school district, or open-enrollment charter school from
teaching, instructing, or training any administrator, teacher, or staff member of a state agency, school district, or open-
enrollment charter school to adopt any of the following concepts:
(1)One race or sex is inherently superior to another race or sex;
(2) An individual, by virtue of the individual 's race or sex, is inherently racist, sexist, or oppressive,
whether consciously or unconsciously;
(3) An individual should be discriminated against or receive adverse treatment solely or partly because of the
individual 's race or sex;
(4) An individual 's moral character, standing, or worth is necessarily determined by the individual's race
or sex;
(5) An individual, by virtue of the individual 's race or sex, bears responsibility, blame, or guilt for actions committed
by other members of the same race or sex;
(6) Meritocracy or traits such as a hard work ethic are racist or sexist or were created by members of a
particular race to oppress members of another race;
(7)The advent of slavery in the territory that is now the United States constituted the true founding of the
United States; or
(8)With respect to their relationship to American values, slavery and racism are anything other than
deviations from, betrayals of, or failures to live up to the authentic founding principles of the United
States, which include liberty and equality
v) In the event any questions or concerns arise regarding the content of what you are distributing and/or presenting and
whether it may incorporate one of the above statutorily prohibited concepts, please submit your instructional and/or
training materials to the member district, at least fifteen (15) days prior to distributing and/or presenting the material
to allow the Service Center adequate time to review and offer possible adjustments and suggestions to bring the
materials into compliance with TEC 28.002
w) The 83rd Texas Legislature passed House Bill 462 (HB462) which prohibits the adoption and/or use of the Common
Core Standards at the state, regional, and local level. Services provided through and by ESC-20 are aligned with, and
designed to support, the Texas Essential Knowledge and Skills (TEKS) adopted by the State Board of Education.
The Contractor agrees to refer only to the Texas Standards and refrain from referencing or using material aligned
with the Common Core Standards while performing work for the Center.
x) WHEREAS, the 87th Texas Legislative Session provided guidance to Education Service Centers in House Bill 3979.
Effective September 1, 2021, Texas Education Code Section 28.002(h-4) is amended to prohibit a state agency,
school district, or open-enrollment charter school from accepting private funding for the purpose of developing a
curriculum, purchasing or selecting curriculum materials, or providing teacher training or professional development
for a course described by Subsection (h-3)(3). As such, this section, as amended, is incorporated for all purposes into
this Memorandum of Understanding as if reproduced in its entirety.

REGION 20 COOPERATIVE PURCHASING
COMPANY: _________________________________________ Proposal On: Reproduction Supplies
GENERAL PROPOSAL CONDITIONS Term Page 6 of 12
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y) In accordance with Texas Education Code 8.0531 and notwithstanding any other provision of Texas Education Code
Chapter 8 Subchapter A or Section 8.001(c), the instructional lessons developed as part of a curriculum management
system by a regional education service center, acting alone or n collaboration with one or more other regional
education service center, shall be subject to the same review and adoption process as outlined in Section 31.022.
z) Equal Treatment of All Persons: Pursuant to Article I, Section 3a of the Texas Constitution, the Fourteenth
Amendment to the United States Constitution, federal and State law, and Executive Order No. GA-55, Vendor
verifies that any and all services offered and prepared by Vendor are in compliance with the following:
(1) all conduct under this Agreement shall be administered and performed in a neutral manner without regard
to race of persons;
(2) Vendor shall not, in the specific performance of this Contract, elevate one individual person over another, or
advantage any one person over another, due to race;
(3) Vendor shall not, in the specific performance of this Contract, employ practices or engage in any
advancement of the programs known as diversity, equity and inclusion, critical race theory, affirmative action, or
other similar, divisive agendas;
(4) Vendor's staff, agents, and subcontractor that are selected and employed in the specific performance of this
Contract shall be selected and employed solely on merit and the ability to perform; and
(5) Vendor shall ensure that any subcontractor participating in the specific performance of this Contract
represent and warrant to the provisions of this Clause.
aa) Biological Sex and No Preferred Pronouns: Vendor represents and warrants that it shall ensure that all actions in
specific performance of this Agreement shall comply with federal and state law and reflect that there are only two
sexes. Vendor's employees, officers, representatives, subcontractor, and agents shall not, in performance of this
Contract, present, direct, request, or suggest the use of preferred personal pronouns in professional correspondence or
presentations.
bb) Executive Orders: In performance under this Agreement, ESC-20 and any Local Education Entities who are a
party hereto, as applicable, will comply, or continue to comply, with all applicable Federal and State executive
orders. These orders include, but are not limited to:
(1) Exec. Order No. 14214, 90 Fed. Reg. 9949 (2025), which prohibits schools and other educational
institutions that receive federal financial assistance from conditioning student enrollment on COVID-19
vaccination status;
(2) Exec. Order No. 14168, 90 Fed. Reg. 8615 (2025), which prohibits the use of Federal funds in the
promotion of gender ideologies and further requires that intimate spaces (e.g., restroom) are designated
according to one's biological sex;
(3) Exec. Order No. 14190, 90 Fed. Reg. 8853 (2025), which prohibits the use of Federal funds for direct or
indirect activities or educational instruction related to discriminatory equity ideology or social transitioning;
(4) Exec. Order No. 14201, 90 Fed. Reg. 9279 (2025), which requires Title IX of the Education
Amendments Act of 1972 be applied on the basis of biological sex, not gender identity, and prohibits
transgender-identifying athletes from participating in all-women sports teams;
(5) Exec. Order No. 14173, 90 Fed. Reg. 8633 (2025), which requires adherence to Federal anti-
discrimination laws and its materiality to the government's payment decisions and further requires
certification that a party does not operate any programs promoting DEI in a manner violative of Federal anti-
discrimination laws (which, by virtue of this assurance, the subrecipient certifies);
(6) Texas Exec. Order No. GA 55, which requires all people be treated equally, regardless of race; and,
(7) Letter from Governor Greg Abbott to Chairmen and Executive Directors (Jan. 30, 2025), which requires
Texas agencies to take actions on the basis of biological sex and not gender identity
cc) Title VI of the Civil Rights Act of 1964 (Title VI): Title VI, as amended, (prohibiting discrimination by race, color, or
national origin), the regulations effectuating its provisions contained in 34 CFR Part 100, and the provisions of the US
Department of Education's Dear Colleague Letter/Certification of April 3, 2025 pertaining to Title VI shall be applicable to
any and all services performed under this Agreement.

REGION 20 COOPERATIVE PURCHASING
COMPANY: _________________________________________ Proposal On: Reproduction Supplies
GENERAL PROPOSAL CONDITIONS Term Page 7 of 12
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dd) Certificate of Interested Parties (Form 1295 - must be filled out electronically with the Texas Ethics Commission's
online filing application, printed out, signed, and returned)
ESC, REGION 20 is required to comply with House Bill 1295, which amended the Texas Government Code by adding
Section 2252.908, Disclosure of Interested Parties. Section 2252.908 prohibits ESC, REGION 20 from entering into a
contract resulting from this RFP with a business entity unless the business entity submits a Disclosure of Interested Parties
(Form 1295) to ESC, REGION 20 at the time business entity submits the signed contract. The Texas Ethics Commission has
adopted rules requiring the business entity to file Form 1295 electronically with the Texas Ethics Commission. The
following definitions apply:
(1) "Business Entity" means an entity recognized by law through which business is conducted, including a sole
proprietorship, partnership, or corporation. TEX. GOV'T CODE 2252.908(1).
(2) "Interested Party" means a person:
a) who has a controlling interest in a business entity with whom ESC, REGION 20 contracts; or
b) who actively participates in facilitating the contract or negotiating the terms of the contract, including a broker,
intermediary, adviser, or attorney for the business entity. TEX. GOV'T CODE 2252.908(3).
(3) "Controlling interest" means:
a) an ownership interest or participating interest in a business entity by virtue of units, percentage, shares, stock, or
otherwise that exceeds 10 percent;
b) membership on the board of directors or other governing body of a business entity of which the board or other
governing body is composed of not more than 10 members; or
c) service as an officer of a business entity that has four or fewer officers, or service as one of the four officers most
highly compensated by a business entity that has more than four officers. TEX. ETHICS COMM. RULE 46.3(c).
(4) "Intermediary" means a person who actively participates in the facilitation of the contract or negotiating the
contract, including a broker, adviser, attorney, or representative of or agent for the business entity who:
a) receives compensation from the business entity for the person's participation;
b) communicates directly with the governmental entity or state agency on behalf of the business entity regarding the
contract; and
c) is not an employee of the business entity. TEX. ETHICS COMM. RULE 46.3(e).
As a "business entity," all vendors must:
(1) complete Form 1295 electronically with the Texas Ethics Commission using the online filing application, which can be
found at https://www.ethics.state.tx.us/filinginfo/QuickFileAReport.php
- All vendors must complete Form 1295, even if no interested parties exist
- In Section 2, insert "ESC, Region 20"
- In Section 3, insert the ESC, REGION 20 RFP #2612 for this proposal
(2) print a copy of the completed form (make sure that it has a computer-generated certification number in the "Office Use
Only" box)
(3) have an authorized agent of the business entity sign the form
(4) submit the completed, signed, Form 1295, with the certification of filing, with this RFP.
(5) Vendor is exempt from filling out Form 1295 if they are a publicly traded business entity, including a wholly owned
subsidiary of the business entity. If you fall into this category please check box below to verify that you did not fill out Form
1295 and reason why.
[ ] Reason:_______________________________________
ee) ESC, REGION 20 must acknowledge the receipt of the filed Form 1295 by notifying the Texas Ethics Commission of the
receipt of the filed Form 1295 no later than the 30th day after the date the contract binds all parties to the contract. After ESC,
REGION 20 acknowledges the Form 1295, the Texas Ethics Commission will post the completed Form 1295 to its website
with seven business days after receiving notice from ESC, REGION 20.

REGION 20 COOPERATIVE PURCHASING
COMPANY: _________________________________________ Proposal On: Reproduction
GENERAL PROPOSAL CONDITIONS Supplies Term Page 8 of 12
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RESIDENT CERTIFICATION
This Certification Section must be completed and submitted before a proposal can be awarded to your company. This
information may be placed in an envelope labeled "Proprietary" and is not subject to public view. In order for a proposal to
be considered, the following information must be provided. Failure to complete may result in rejection of the proposal:
As defined by Texas House Bill 602, a "nonresident bidder" means a bidder whose principal place of business is not in Texas,
but excludes a contractor whose ultimate parent company or majority owner has its principal place of business in Texas.
Texas or Non-Texas Resident
I certify that my company is a "resident bidder".
I certify that my company qualifies as a "nonresident bidder".
Vendors MUST indicate on proposal when RECYCLED products are proposal and enclose descriptive literature with proposal.
SAMPLES
Samples are REQUIRED for ALL items (including as specified). Bidders MUST SUBMIT for TESTING:
Bidders should also submit catalog descriptions of alternate brands proposal with proposal document.
Bidder must supply 1 each/roll/box/package/set of items for TESTING. (For items with more than one size indicated-it is only
necessary to provide one size for testing). Bidder to submit full-size sample so container and labeling can also be evaluated.
Please mail samples to: Education Service Center, Region 20
Attn: Jim Metzger
1314 Hines Avenue
San Antonio, TX 78208
Proposal Item Number and Vendor's Name MUST be written on each sample. Failure to submit samples may cause
elimination of proposal. The Co-Op reserves the right to make the final decision as to approved equal. Samples shall be sent at no
cost to the Co-Op. Samples will be retained by the Co-Op. Samples not mutilated or destroyed in testing will be returned at the
bidder's expense if requested by the bidder. Sample items from the successful bidder(s) may be retained for the purpose of
determining that the quality and workmanship of the delivered items are comparable to the samples tested.
SAMPLES MUST BE SUBMITTED SEPARATE FROM PROPOSAL DOCUMENT and MUST be received by date & time of
proposal opening.

REGION 20 COOPERATIVE PURCHASING
COMPANY: _________________________________________ Proposal On: Reproduction Supplies
GENERAL PROPOSAL CONDITIONS Term Page 9 of 12
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MATERIAL SAFETY DATA SHEETS (MSDS): To meet the requirements of the Texas Hazard Communications Act (HB 1112
effective 1/1/86), a copy of the Material Safety Data Sheet (MSDS) for each applicable chemical product must be submitted with the
appropriate sample. Chemical abstract series (CAS) numbers must be provided for each chemical on MSDS.
Your proposal will not be considered if the MSDS sheets are not submitted with each sample necessary. Product Name and the
Proposal Item Number must be noted on each MSDS sheet. ALL ITEMS MUST CONFORM TO THE TEXAS HAZARD
COMMUNICATIONS ACT BY BEING CERTIFIED AS NONTOXIC OR PROVIDING AN MSDS SHEET.
After Award:
For each necessary item, MSDS SHEETS MUST BE INCLUDED with SAMPLES &
SENT with EACH DELIVERY TO ALL MEMBERS
If no brand or model is listed, the proposal will be accepted for the "as specified" brand/model and vendor will be held liable.
DELIVERY / TRANSPORTATION
[Vendor to mark appropriate box(es) and complete all blanks.]
DELIVERY/TRANSPORTATION: All products must be shipped F.O.B. destination to all members , tailgate delivery (title will
transfer on delivery).
Free Freight to Any Member See Deviation Page for extra freight information
INSIDE BEXAR AND TRAVIS COUNTIES: Proposal prices must be quoted freight included and prepaid to the members within
Bexar County and Travis County.
OUTSIDE BEXAR AND TRAVIS COUNTIES: For members outside of Bexar or Travis County, vendor must quote the
minimum total per order (may be more than one purchase order) to one address for free freight to members outside Bexar or Travis
County =
$ _______________________.
OUTSIDE BEXAR or TRAVIS COUNTY--NOT MEET MINIMUM ABOVE: For members outside of Bexar or Travis County
who do not meet the minimum for free freight, vendor must quote percentage of purchase order for freight charges to be added
(Freight charges must NOT exceed 10%.) _______________% Freight to be Charged
Members may mix items awarded to arrive at the total for freight determination.
List "Inside Delivery" charge for districts that require truck unloading. _________________________ (District will add this
cost to Purchase Order if inside delivery is required)
DROP CHARGE or PICK UP: The Coop reserves the right for members to contact vendors to negotiate a "drop" charge or "pick
up" arrangements in lieu of freight charges in Proposal.
DELIVERY OF ALL ITEMS MUST BE COMPLETED by no later than NOVEMBER 20, 2026 TO ALL PARTICIPATING
SCHOOL DISTRICTS. Some districts may request an earlier delivery if they are able to pay in 30 days. Failure to deliver in this
time frame may cause vendor to be removed from the vendor list. A properly signed delivery receipt must be furnished with each
invoice. All district purchase orders are due to the vendors by OCTOBER 23, 2026. Each ordering district will receive one
order/delivery per proposal per vendor.
Vendor proposals will be based upon one delivery to one address for each participating entity.

REGION 20 COOPERATIVE PURCHASING
COMPANY: _________________________________________ Proposal On: Reproduction Supplies
GENERAL PROPOSAL CONDITIONS Term Page 10 of 12
=============================================================
Some districts may require special handling of the merchandise they will purchase. Individual members will negotiate the following
special terms with the vendor(s) awarded: (individual packaging, multiple deliveries, shipping, palletizing, tailgate delivery, etc.) In
order to meet the varying needs of members, palletizing needs and other requirements may differ from the industry standard.
Arrangements are to be made between the individual members and awarded vendors.
For products that do not come palletized as a standard, the contractor for toilet tissue, paper towels, and other products must
palletize shipments when requested by members. Charges for this service may be added to the invoice as a separate item.
However, the number of cases per pallet and the charges are to be approved by the Coop/member. If vendor requires a
charge per pallet for palletizing, the amount must be submitted in the following space. Failure to submit a price in the space
provided, palletizing will be considered a "no charge".
CHARGE FOR PALLETIZATION: $__________________ per pallet
All materials secured under the terms of contract made under these specifications and conditions will be billed for payment when
delivery is made. School districts who are financially able shall pay undisputed invoices for accepted merchandise and/or services
within 30 days of delivery or acceptance, whichever is later.
REFERENCES
All vendors must submit a list of at least 3 references for whom vendor has provided like products in volumes equal to or greater than
the estimates listed in the proposal. Educational and governmental agencies are preferred. This list may be placed in a separate
envelope and labeled "PROPRIETARY" and is not subject to public view. Failure to provide references may cause proposal to be
considered non-responsive.
Company:__________________________ Contact Person: Phone number:
Address:___________________________ _________________ _____ _____ _____
City/St: ___________________________
Company:__________________________ Contact Person: Phone number:
Address:___________________________ _________________ _____ _____ _____
City/St: ___________________________
Company:__________________________ Contact Person: Phone number:
Address:___________________________ _________________ _____ _____ _____
City/St: ___________________________
If deliveries cannot be completed before the specified dates, written notice shall be given to the Co-Op, Jim Metzger, ESC-20,
1314 Hines Avenue, San Antonio, TX 78208. Acceptance of merchandise is based upon the NOVEMBER 20, 2026 delivery
deadline, and it may be impractical or impossible for participants to accept later deliveries. Unauthorized deliveries after the specified
dates may be rejected at the discretion of the participants. Participants may cancel purchase orders without liability if deliveries are not
completed before the specified dates and vendor has not notified the Co-Op of extenuating circumstances.