SECURITY EQUIPMENT

INSTRUCTIONS TO RESPONDENTS

Bids are solicited for furnishing the goods, supplies, equipment and/or services as set forth in this solicitation. Bids must be received Electronically or by Sealed Bid in the Purchasing Office by date and time specified, and then publicly opened and read aloud. Sealed Bids that are either mailed or delivered must be enclosed in a sealed envelope, addressed to the Director Purchasing, and have the bid number, bid name, closing date, and company name clearly marked on the outside of the envelope. Sealed Bids should be mailed or hand delivered to the following address:

San Antonio Water System

Purchasing Department

2800 US Highway 281 North,

Administration Bldg, 5th Floor

San Antonio, TX 78212

Electronic Bids can not be accepted after the specified date/ time. Sealed Bids received late will be returned; they will not be opened nor considered in the evaluation of the bid. The undersigned agrees, if the bid is accepted, to furnish any and all items upon which prices are offered, at the price(s) and upon the terms and conditions contained in the specifications. The period of acceptance of this bid will be 90 calendar days after the bid opening date.

SCOPE: The San Antonio Water System is soliciting bids for the one-time purchase of various security cameras, access control readers, radars, accessories and other equipment for new installation, maintenance, repair, replacement and improvement of existing equipment. Some pre-existing video surveillance, access control and associated equipment has been in place and operating for several years and may not provide optimal effective and efficient video surveillance capabilities as new model cameras may. This purchase is only for the equipment listed for the intended purpose to repair, replace, upgrade or expand existing devices and upgrade or replace associated devices by SAWS staff only. No additional work, labor or service is required by the vendor other than providing the equipment listed.
SAWS is currently operating an integrated security management system (ISMS) that is used to perform, monitor and manage access control, video surveillance and alarm detection and notification throughout the company. Most of this system is under warranty and supported by SAWS’ current system maintenance vendor of record. In an effort to protect SAWS’ overall investment with its current system, maintaining manufacturer support, and maintaining its system warranty, respondents shall provide equipment from the by named manufacturer listed in the specifications to ensure compatibility with existing system components as indicated in the bid items to ensure the overall system warranty is maintained.

We highly recommend online submission. This expedites the process and reduces errors for both buyer and supplier.

For technical assistance, please contact Ion Wave's Customer Success Team: 1-866-277-2645 x 4 or email support@ionwave.net.

The San Antonio Water System Purchasing Department is willing to assist any bidder(s) in the interpretation of bid provisions or explanation of how bid forms are to be completed. Assistance may be received by visiting the Purchasing Office in the SAWS Main Office, 2800 US Hwy 281 North, San Antonio, TX 78212, or by calling (210) 233-3819.

To report suspected ethics violations impacting the San Antonio Water System, please call 1-800-687-1918.