Comprehensive IT Review
| Location: | South Dakota |
|---|---|
| Posted: | Nov 24, 2025 |
| Due: | Jan 1, 2026 |
| Agency: | State Government of South Dakota |
| Type of Government: | State & Local |
| Category: |
|
| Solicitation No: | 25RFP-SDBOR11242025 |
| Publication URL: | To access bid details, please log in. |
| Event ID: | 25RFP-SDBOR11242025 |
| Event Name: | Comprehensive IT Review |
| Published Date: | Nov 25, 2025, 12:48 AM KT |
| Event Due Date: | Jan 1, 2026, 08:00 AM KT |
| Invitation Type: | Invitation Only |
| Status: |
Ready for Responses
|
Event ID:
25RFP-SDBOR11242025
Published:
Nov 25, 2025
12:48 AM KT
12:48 AM KT
Due Date:
Jan 1, 2026
08:00 AM KT
08:00 AM KT
Award Date:
--
Q&A Cutoff Date:
Nov 25, 2025
01:44 AM KT
01:44 AM KT
Invitation Type:
Invitation Only
Event Description
The South Dakota Board of Regents (BOR, SDBOR, Regental System, Board) has the
constitutional responsibility for governing the Unified System of Public Higher Education in South
Dakota, which encompasses its supervision, coordination, management, and regulation. The
Board sets policy direction for the System, oversees the management of its resources (personnel,
facilities, and finances), and establishes and monitors its educational programs.
The SDBOR is seeking proposals from qualified consulting firms to conduct a comprehensive
review of its Information Technology (IT) structure. This review will encompass both central IT
services managed by the Board and decentralized IT operations across its six public universities.
The goal is to identify opportunities for increased efficiency, improved service delivery, strategic
alignment with institutional goals, and potential cost-saving measures.
In addition to the general objectives outlined below, the selected vendor must consider the
following systemwide context:
• The SDBOR operates as a state agency and collaborates closely with the South Dakota
Bureau of Information and Technology (BIT) to ensure alignment with statewide IT policies,
security standards, and infrastructure strategies. In addition, SDBOR leverages the REED
(Research, Education, and Economic Development) network to support high-speed
connectivity and advanced networking capabilities across its six universities and the Board
office.
• The SDBOR currently operates a centrally managed enterprise resource planning (ERP)
system - Ellucian Banner - which serves all six institutions. This system is foundational to
administrative operations across finance, human resources, student information, and other
core functions.
• Any recommendations made through this engagement must preserve and support the
integrity of a systemwide ERP solution. Fragmentation or decentralization of ERP services is
not aligned with the Board’s strategic direction.
• The Board is actively planning for a future transition to a Banner Software-as-a-Service
(SaaS) model. This transition will be implemented across the entire Board of Regents system
- encompassing all universities and the board office - and will require coordinated
governance, shared infrastructure, and unified support structures.
• As such, the consultant’s recommendations should reflect the need for scalable, sustainable,
and coordinated IT services that align with the anticipated SaaS deployment and long-term
systemwide integration.
• Experience with Ellucian Banner, other higher-education ERP platforms, or higher-education
systems is highly valuable. In this instance, “system” means multi-campus university
organizations governed by a board or similar structure.
• Vendors should demonstrate familiarity with ERP governance, shared services, and SaaS
migration strategies to ensure recommendations align with SDBOR’s strategic direction.
Objectives
• Assess the current IT organizational structure, staffing, governance, and service delivery
models.
• Evaluate the effectiveness and efficiency of central IT services.
• Review campus-level IT operations and their integration with central services.
• Identify redundancies, gaps, and opportunities for efficiencies, which may include
consolidation, shared services, or outsourcing where appropriate.
• Provide actionable recommendations for improvements, including potential cost savings,
service enhancements, and strategic investments.
Offerors may email inquiries concerning this RFP to obtain clarification of requirements. No inquiries will be accepted after the date and time indicated in the Schedule of Activities. Inquiries must be emailed to Heather Forney at heather.forney@sdbor.edu with the subject line “RFP #SDBOR11242025”.
The State will respond to offeror’s inquiries (if required) via e-mail. In addition, all inquiries and the State’s response will be posted on the state’s e-procurement system. Offerors may not rely on any other statements, either of a written or oral nature, which alter any specification or other term or condition of this RFP. Offerors will be notified in the same manner as indicated above regarding any modifications to this RFP.
Contact Information
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