Charging Station Install for GoDurham Battery Electric Buses

Project Manual
City of Durham
Charging Station Install for GoDurham Battery Electric Buses
Durham, North Carolina
July 22, 2026
Issue for Bid
26-1069
Owner: City of Durham - Transportation
101 City Hall Plaza
Durham, North Carolina 27701
Location: GoDurham Bus Operations and Maintenance Facility
1820 N Miami
Durham, North Carolina 27704

City of Durham Transportation Department
INVITATION TO BIDDERS
The City of Durham will receive bids for the
Charging Station Install for GoDurham Battery Electric Buses
by:
August 25, 2026, at 1:00 P.M.
The City of Durham
Transportation Department
101 City Hall Plz; Ste 4200,
Durham, NC 27704
Attention: Eric Simpson
Summary of Work:
The project adds charging infrastructure for GoDurham battery-electric buses at the
Bus Operations and Maintenance Facility at 1820 N Miami. The scope includes
installation of new chargers, conduit, wire, equipment pads, switchboards, and
supporting site work. The project also includes work coordinated with Duke Energy
for new transformer service and lighting adjustments.
The following equipment will be furnished by the City:
* 20 ChargePoint Express Plus power blocks
* 10 dual dispensers
* 100 power modules
* Charger accessories and software
* Two outdoor 4,000-amp switchboards
* Duke Energy to provide new service feed and two new 2500 kVa transformers
* Testing and Commissioning of equipment will be performed by the City's
Consultant
The contractor will receive, unload, securely store (if required), and install this
equipment per specifications. Storage requirements and pallet counts provided by
ChargePoint must be included in contractor planning.
The contractor is responsible for the following tasks:
* Installation of conduit (open-cut and directional bore)
* Installation of wire and communication cable
* Installation of transformer pads, switchboard pads, and charger equipment
pads
* Installation of owner-furnished switchboards and coordination for delivery and
handling
* Placement of chargers, dispensers, and associated components following
pad installation

City of Durham Transportation Department
* Civil site work including trenching, backfilling, surface restoration, erosion
control, and traffic control
* Integration of new equipment with existing electrical systems as shown in the
construction drawings
* Coordination with Duke Energy for service connection, transformer work, and
light-pole adjustments
* Compliance with all requirements in the special provisions and the approved
site plan
Construction Engineering Services (CEI) is procured separately and independent of
the designer and Contractor. Contractor shall cooperate with CEI staff and provide
access to all work areas.
Bidders are encouraged to attend a non-mandatory pre-bid conference to go over
the project on August 4, 2026 1:00 pm at 1911 Fay Street (GoDurham
Administration Building) in Durham. A site visit will immediately follow at the site
location. Pre-Bid conference will be available via Teams - please email Tom Devlin
for an invitation link: tom.devlin@durhamnc.gov.
Plans and specifications are available for download or viewing at:
http://durhamnc.gov/bids.aspx
All inquiries, questions, requests for substitution, and/or clarifications must be
submitted in writing via the emails below according to the directions given in the
Request for Approval of Substitution and in the Instructions to Bidders prior to
August 7 at 3:00 pm.

City of Durham Transportation Department
Eric Simpson, PE
Multi-Modal Construction Manager
Transportation Dept
919-560-4366 x36495
eric.simpson@durhamnc.gov
Tom Devlin
Senior Business Services Manager
Transportation Department
919-560-4366 x36507
tom.devlin@durhamnc.gov
Eric Landfried
Project Manager
Alta Planning and
Design
984-208-9767
eriklandfried@altago.com
Each bidder must show evidence that they are licensed under Chapter 87 of the
N.C. General Statutes. A General Contractors License is required.
The Following Forms MUST be filled out and included with the bid proposal:
1. Bid Forms
2. Non-Collusion Affidavit
3. Bidder Safety Evaluation Questionnaire / Contractor Safety Record
Information
4. Contractor Qualifications
5. Bid Bond
6. Federal Transit Administration Clauses
Any bid submitted without these forms may be deemed non-responsive.
The City of Durham reserves the right to reject any or all bids, waive informalities,
and/or accept such bid as appears in its judgement to be in the best interest of
the City.
END OF ADVERTISEMENT TO BIDDERS

City of Durham Transportation Department
INSTRUCTIONS TO BIDDERS
1. Bids will be received for Single Prime Contract. All proposals shall be for lump sum.
2. The submission of a bid will assume that the Contractor has fully examined the site and
knows existing conditions and has made every provision for operating under the existing
conditions, and has included all necessary items, and has read and understands the Bidding
Documents. No consideration shall be given to any claim for extra compensation or
extension of contract time because of failure to comply with this provision.
3. Bids must be made in strict accordance on the "Bid Form" provided hereto and all blank
spaces for the Bid Alternates and Unit Prices, shall be properly filled in. When requested
Alternates or Unit Prices are not bid, the bid may be considered incomplete. All bids
submitted must be on the blank proposal forms herein provided and prices given shall be
both in writing and figures and the complete form shall be without any lineation, alterations,
or erasures. Any modification to the Bid Form (including Alternates and Unit Prices) may
disqualify the Bid and/or cause the Bid to be rejected. In case of conflicting prices, the
written prices shall govern.
One (1) original shall be submitted to City of Durham Transportation
Department. The Contractor shall fill in the Form of Bid as follows:
a. All bids must be signed by an authorized official of the firm.
b. Each proposal shall include the full name and address, phone number, and e-mail
contact of the bidder.
c. It shall be the specific responsibility of the Bidder to deliver this Bid to address
specified in Invitation to Bidders prior to the date and time specified in the invitation
to bidders for opening of the Bids. Later delivery of a Bid for any reason, including
delivery by the United States Mail, shall disqualify the Bid.
d. Modifications of previously deposited Bids will be acceptable only if delivered
to the place of the bid by the specified time.
Bids shall be received in strict accordance with requirements of the General Statutes of North
Carolina. All copies of the Bid, and any other documents required to be submitted with the
Bid shall be enclosed in a double envelope. Bid Bonds, are to be submitted in a separate
envelope from the Bid form and other required documents, but within the main Bid
envelope, and labeled "Bid Bond". The envelope can be hand delivered or mailed and shall
be addressed to the City of Durham, Transportation Department, 101 City Hall Plaza; Ste
4200, Durham, North Carolina 27701, and should be identified with the project name, time
and date of Bid Opening, the Bidder's name and address, and Bidder's General Contracting
license number.
4. Bidders are encouraged to attend a pre-bid conference at the date and time specified in
the invitation to bidders.
5. The bidder is hereby directed NOT to include the N.C. Sales Tax in the bid total. The
successful bidder to whom the award is made will be required to submit a sworn statement
each month itemizing the purchases and taxes paid thereon and certifying that the articles

City of Durham Transportation Department
purchased were used in work performed for the City of Durham. The N.C. Sales and Use
Tax so itemized will be made a part of the monthly estimate. A sample form which must be
followed to qualify for these payments to Sales and Use Tax is shown in the Project Manual.
It is the intent of the City to award this bid to the lowest responsive and responsible bidder.
The City reserves the right to reject any and all Bids, including without limitation,
nonconforming, non-responsive, unbalanced, or conditional Bids. The City of Durham
further reserves the right to reject the Bid of any Bidder whom it finds, after reasonable
inquiry and evaluation, to not be responsible. The City of Durham may also reject the Bid of
any Bidder if the City believes that it would not be in the best interest of the Project to make
an award to that Bidder. The City of Durham also reserves the right to waive all informalities
not involving price, time, or changes in the Work and to negotiate terms with the Successful
Bidder.
6. No bid shall be considered or accepted by the City unless at the time of its filing, it is
accompanied by a deposit of cash, or a cashier's check, or a certified check on some bank
or trust company insured by the Federal Deposit Insurance Corporation in an amount equal
to not less than five percent (5%) of the bid. In lieu of making that deposit, the bidder may
file a bid bond executed by a corporate surety licensed under the laws of North Carolina to
execute such bonds, conditioned that the surety will upon demand forthwith make payment
to the City of Durham upon the bond if the bidder fails to execute the contract in accordance
with the bid bond. This deposit shall be retained by the City if the successful bidder fails to
execute the contract within 10 days after the award or fails to give satisfactory bonds or
deposit as required herein. The bidder to whom the award of contract is made shall either
(a) furnish bonds as required by Article 3 of Chapter 44A of the N.C. General Statutes, using
the form supplied by the City; or (b) deposit with the City money, certified check or
government securities. The bonds or deposit shall be for the full amount of the contract to
secure the faithful performance of the terms of the contract and the payment of all sums due
for labor and materials in a manner consistent with Article 3 of Chapter 44 A.
7. Except to the extent allowed by statute, bids shall not be withdrawn and bids shall remain
subject to acceptance by the City for a period of 90 days.
8. If performance and payment bonds are required, the City requires the use of its performance
bond and payment bond form unless, after consulting the City Attorney's office, the project
manager finds that different bond forms satisfactorily protect the City. Before bidding, each
bidder should show the City bond form to its bonding company to be sure it can promptly
issue the bond on that form in the event the contract is awarded to it. Each bond must be
for 100% of the contract amount and must be executed by a NC-licensed surety.
9. Upon request, bidders must present satisfactory evidence that they have been regularly
engaged in the business of constructing such work, such as company work history and
references from similar construction projects. And upon request, bidders must show that
they are fully prepared with the necessary capital, equipment, etc., to begin the work
promptly, and complete the same in accordance with specifications.
10. The Contractor must provide the City of Durham a site - specific safety plan of their
organization, prior to approval of the contract.
11. The bidder to whom the award is made shall be required to furnish work crews of
adequate number, size, and experience to properly perform the work. The interpretation of

City of Durham Transportation Department
the number of crews, size, and experience will be determined by the City of Durham as to
their adequacy.
12. The Contractor is responsible to furnish all materials, labor, equipment, supervision, tools,
machinery, etc. for complete construction of projects in accordance with plans and
specifications of the City of Durham.
13. The Contractor shall be responsible for completing the Duke Energy Customer
Responsibility Form, see Exhibit C, including reviewing and verifying all applicable site
readiness checklist items, and submitting the completed form directly to Duke Energy for
coordination and scheduling of the required light-pole relocation work. The Contractor shall
ensure that all information provided is accurate and that any site conditions affecting Duke
Energy's work are clearly identified. Timely submission of the form by the Contractor is
required to prevent delays to utility mobilization and to maintain alignment with the
construction schedule. No additional payment shall be made as this is incidental to the
general conditions and Mobilization of the project.
14. The Contractor shall perform, or have performed, all the necessary site layout (both lines
and grades) for this construction.
15. The City reserves the right to extend the work in this Contract upon the same terms,
provided that such extensions shall not exceed in cost fifty per cent (50%) of the original
Contract price of the Contract being extended.
16. It shall be the contractors' responsibility to obtain all necessary and required permits. These
permits shall be maintained on site and available upon demand.
17. The contractor(s) to whom the award is made must carry insurance in the amounts and
types outlined in the Insurance Requirements document in the Project Manual.
18. Indemnification - See section 6.20 of the EJCDC C-700 Standard General
Conditions of the Construction Contract included in the Project Manual.
19. The successful bidder is required to commence work within ten (10) days after written notice
from the Project Manager. Termination of work shall also be controlled by the City of
Durham.
20. Contract completion time for all work on this project is 120 calendar days.
21. Bidders are required by the City of Durham to be licensed. General Contractors are notified
that Chapter 87, Article 1, General Statutes of North Carolina will be observed in receiving
and awarding general contracts. Contractors submitting bids on this project must have
license classification for general contractor.
22. GS143-128(d) requires all single prime bidders to identify their subcontractors for the
Plumbing, Mechanical, and Electrical subdivisions of work. A contractor whose bid is
accepted shall not substitute any person as a subcontractor in the place of the
subcontractor listed in the original bid, except (i) if the listed subcontractor's bid is later
determined by the contractor to be non-responsible or the listed subcontractor refuses to
enter into a contract for the complete performance of the bid work, or (ii) with the approval
of the awarding authority for good cause shown by the contractor. The PME subcontractors
MUST be listed or this will be cause for rejection. See the Proposal Form.
23. EVALUATION

City of Durham Transportation Department
The bids will be evaluated, and the contract awarded in accordance with statutory public
contract requirements The following forms are mandatory and must be filled out and
returned with the bid proposal:
A. Bid Forms
B. Non-Collusion Affidavit
C. Bidder Safety Evaluation Questionnaire / Contractor Safety Record Information
D. Contractor Qualifications
E. Bid Bond
F. Federal Transit Administration Clauses
Any bids submitted without these completed forms may be deemed as "non-responsive".
24. Substitutions: Any Bidder proposing a substitution shall bear the entire cost of
incorporating the substitution into the finished work, including costs of administration, re-
detailing, redesigning and changing the work of other contractors and sub-contractors. For
proposed material substitutions submit the Request for Approval of Substitution form in the
Project Manual to the Designer. If a material substitution is accepted by the Project
Manager and Owner, Contractors will be notified by an addendum. The deadline for any
request for substitution is as listed in the Invitation to Bidders in order allow time to issue
responses in an addendum.
25. Any addenda issued during the time of bidding are to be considered covered in the Bid and
the Contract they will become part thereof. It shall be the Contractor's responsibility to
ascertain prior to Bid time the addenda issues and to see that his/her Bid includes any
changes thereby required. All Addenda shall be acknowledged by the bidder(s) on the Bid
Form. Failure to do so may disqualify the Bid and may cause the Bid to be rejected.
26. Should the Bidder find discrepancies in, or omissions from, the drawings or documents or
should he/she be in doubt as to their meaning, he/she shall at once notify the Designer in
writing. Any interpretation of the document will be made only by Addendum duly issued.
The Designer will not be responsible for any explanation or interpretation of the proposed
documents. Neither the Owner nor the Designer will be responsible for any oral
instructions. Any questions regarding the Bid Documents or Contract Conditions
must be in writing via email and received by the date and time specified in the
Invitation to Bidders.
27. Plans and specifications and all bid addenda are available electronically on The City of
Durham Finance Department Website under Purchasing: http://durhamnc.gov/bids.aspx
28. Plans and specifications are also on file and available for viewing by appointment at: The
City of Durham Transportation Department - 101 City Hall Plaza, Ste 4200, Durham, NC
27704; 919-560-4366 - eric.simpson@durhamnc.gov

29. The bidder to whom the award is made shall be required to enter into proposed Contract with the City
of Durham, North Carolina,
E-Verify Requirements. (A) If this contract is awarded pursuant to North Carolina General Statutes
(NCGS) 143-129 - (i) the contractor represents and covenants that the contractor and its
subcontractors comply with the requirements of Article 2 of Chapter 64 of the NCGS; (ii) the words
"contractor," "contractor's subcontractors," and "comply" as used in this subsection (A) shall have the
meanings intended by NCGS 143-129(j); and (iii) the City is relying on this subsection (A) in entering
into this contract. (B) If this contract is subject to NCGS 143-133.3, the contractor and its
subcontractors shall comply with the requirements of Article 2 of Chapter 64 of the NCGS.
State Treasurer's lists regarding Iran and Boycott of Israel. If the successful bidder or the City signs
the contract on October 1, 2017 or afterwards, and the value of the contract is $1,000 or more, the
following applies unless the bidder otherwise states in its bid: the bidder affirms (by submitting a bid)
that (1) its name does not appear on the list of companies that are engaged in a boycott of Israel
developed by the N. C. State Treasurer under N.C.G.S. 147 86.81(a)(1) or on a list created by the
Treasurer pursuant to N.C.G.S. 147 86.58 as a company engaging in investment activities in Iran, and
(2) it has no reason to expect that its name will appear on either of those lists. Take notice that a
contract between a company named on either list and the City may be void.
30. Examination of Bidding Documents, Other related Data, and Site Subsurface and Physical Conditions
a. The General Conditions identify those reports of explorations and tests of subsurface
conditions at or contiguous to the Site that the Engineer has used in preparing the Bidding
Documents. Those drawings of physical conditions in or relating to existing surface and
subsurface structures at or contiguous to the Site (except Underground Facilities) that the
Engineer has used in preparing the Bidding Documents.
b. Copies of reports and drawings referenced in Paragraph 1.5.A.1 are available by the City of
Durham to any Bidder in accordance with Appendix. Those reports and drawings are not part
of the Contract Documents, but the "technical data" contained therein upon which the Bidder
is entitled to rely and have been identified and established as provided in Paragraph 4.02 of
the General Conditions. Bidder is responsible for any interpretation or conclusion Bidder
draws from any "technical data" or any other data, interpretations, opinions, or information
contained in such reports or shown or indicated in such drawings
31. Values of City of Durham regarding Treatment of Employees of Contractors
c. Statement of City EEO Policy. The City of Durham opposes discrimination in employment
because of race, color, religion, sex, national origin, political affiliation or belief, age, or
handicap. Therefore, it desires that firms doing business with the City:
1. not discriminate against any employee or applicant for employment because of race,
color, religion, sex, national origin, political affiliation or belief, age, or handicap.
2. take affirmative action to insure that applicants are employed and that employees are
treated equally during employment, without regard to race, color, religion, sex, national
origin, political affiliation or belief, age, or handicap. This action includes employment,
upgrading, demotion, transfer, recruitment or advertising, layoff or termination, rates

of pay or other forms of compensation, and selection for training, including
apprenticeship.
3. state, in solicitations or advertisement for employees, that all qualified applicants will
receive consideration for employment without regard to race, color, religion, sex,
national origin, political affiliation or belief, age, or handicap.
4. include this Statement of City EEO Policy in every purchase order for goods to be used
in performing City contracts and in every subcontract related to City contracts.
32. Livable Wage - The City of Durham desires that firms doing business with the City pay their workers
a livable wage rate while working on City contracts. The livable wage rate effective 7/1/26 is $25.09.
END OF INSTRUCTIONS TO BIDDERS