RFB: Printing:?Posters

Location:	Minnesota
Posted:	Nov 24, 2025
Due:	Dec 9, 2025
Agency:	Minnesota State Lottery
Type of Government:	State & Local
Category:	69 - Training Aids and Devices
Publication URL:	To access bid details, please log in.

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State of Minnesota

Minnesota State Lottery

REQUEST FOR BID

Printing: Posters

Date Posted: 11/24/25

• Responses must be received not later than 2:00 PM, Central Time, December 9, 2025

• Late responses will not be considered

• As of July 1, 2025, certain terms are unenforceable in state contracts. See Session Laws, 2025 Regular Session,

Chapter 39, Article 2, Sec. 45.

Minnesota’s Commitment to Diversity and Inclusion

The State of Minnesota is committed to diversity and inclusion in its public procurement process. The goal is to

ensure that those providing goods and services to the State are representative of our Minnesota communities and

include businesses owned by minorities, women, veterans, and those with substantial physical disabilities.

Creating broader opportunities for historically under-represented groups provides for additional options and

greater competition in the marketplace, creates stronger relationships and engagement within our communities,

and fosters economic development and equality.

To further this commitment, the Department of Administration operates a program for Minnesota-based small

businesses owned by minorities, women, veterans, and those with substantial physical disabilities. For additional

information on this program, or to determine eligibility, please call 651.201.2402 or go to the Office of Equity in

Procurement home page, at https://mn.gov/admin/business/vendor-info/oep/.

SPECIAL NOTICE: This is a request for bid. It does not obligate the State of Minnesota to award a contract or complete

the proposed program, and the State reserves the right to cancel this solicitation if it is considered in its best interest.

Rev. 07.01.2025

TABLE OF CONTENTS

Solicitation Content

SECTION 1 – INSTRUCTIONS TO RESPONDERS ........................................................................................................ 3

SECTION 2 – SUMMARY OF SCOPE ......................................................................................................................... 4

SECTION 3 – RESPONSE INSTRUCTIONS AND ADDITIONAL INFORMATION.............................................................. 5

SECTION 4 – RESPONSE CONTENT .......................................................................................................................... 6

SECTION 5 – UNENFORCEABLE TERMS AND SOLICITATION TERMS ......................................................................... 7

Solicitation Attachments

• Attachment A: Responder Declarations

• Attachment B: Pricing

• Attachment D: Additional Information

• Attachment E: Sample Images

Sample Contract

• Exhibit A: Contract Terms

• Exhibit B: Insurance Requirements

• Exhibit C: Specifications, Duties, and Scope of Work

• Exhibit D: Pricing

• Exhibit E: Sample Images

Rev. 07.01.2025

Page 2 of 10

SECTION 1 – INSTRUCTIONS TO RESPONDERS

Steps for

Completing Your

Response

Incomplete

Submittals

Follow the steps below to complete your response to this Solicitation:

Step 1: Read the solicitation documents and ask questions, if any

Step 2: Write your response

Step 3: Submit your response

A response must be submitted along with any required additional documents. Incomplete

responses that materially deviate from the required format and content may be rejected.

How to Ask

Questions

STEP 1 – READ THE SOLICITATION DOCUMENT & ASK QUESTIONS, IF ANY

The contact person for questions is:

Kimberly Capocasa, Buyer

Purchasing Department

purchasing@mnlottery.com

Questions should be emailed to the contact by 2:00 PM CT, December 1, 2025.

Other personnel are not authorized to answer questions regarding this Solicitation.

Where to Send

Your Response

STEP 2 – WRITE YOUR RESPONSE

The Response Content section is in this link to Section 4. Prepare a written response and

supply all requested content. Responses should address the requested information and

documents detailed in Section 4. DO NOT INCLUDE Non-Public/Trade Secret data (as defined in

this link to Minn. Stat. § 13.37).

Review, sign, and include the Responder Declarations with your response.

STEP 3 –SUBMIT YOUR RESPONSE

Submit your response to:

Purchasing Department

Kimberly Capocasa, Buyer

purchasing@mnlottery.com

Bids must be received not later than 2:00 PM, Central Time, December 9, 2025.

Late responses will not be considered. Responses received after End Date above will not be

considered, even if errors or delays were caused by issues outside of responders’ control. If

you need assistance please contact MSL Purchasing Department at 651-635-8100.

By submitting a response, your company is making a binding legal offer for the period of time

set forth below in Section 5, Conditions of Offer.

Rev. 07.01.2025

Page 3 of 10

SECTION 2 – SUMMARY OF SCOPE

Procurement Overview and Goals.

The MN Lottery displays posters of featured promotions at retail locations across the state. Placement will vary across

retailers. The posters will be purchased on an as needed basis.

Sample Tasks and Deliverables.

Review Exhibit C of the Sample Contract for Specifications, Duties, and Scope of Work.

Rev. 07.01.2025

Page 4 of 10

SECTION 3 – BID INSTRUCTIONS AND ADDITIONAL INFORMATION

Anticipated Contract Term.

The term of this contract is anticipated to be from January 2026 to December 2026, with the option to extend up to an

additional 12 months in increments determined by the State.

Estimated Amount.

The estimated total dollar value of the contract for one year is $10,000 to $15,000. However, this shall not be construed

as either the minimum or maximum amount. It shall also be understood and accepted by the responder that any

quantities shown in this solicitation are estimated quantities only and impose no obligation upon the State either

minimum or maximum.

Question and Answer Instructions.

All questions should be submitted no later than the date and time listed in Section 1, Instructions to Responders. The

State is not obligated to answer questions submitted after the question due date and time.

Only personnel listed above are authorized to discuss this solicitation with responders. Contact regarding this solicitation

with any personnel not listed above could result in disqualification. This provision is not intended to prevent responders

from seeking guidance from state procurement assistance programs regarding general procurement questions.

If a Responder discovers any significant ambiguity, error, conflict, discrepancy, omission, or other deficiency in the

solicitation, please immediately notify the contact person detailed above in writing of such error and request

modification or clarification of the document.

Dispute Resolution Procedures.

Any issue a responder has with the RFB document, which includes, but is not limited to, the terms, conditions, and

specifications, must be submitted in writing to the contact person for this solicitation prior to the solicitation opening

due date and time. Any issue a responder has with the Contract award must be submitted in writing to the contact

person for this solicitation within five business days from the time the intent to award or the Contract award date is

made public. This public notice may be made by any of the following methods: notification by letter or email, posted on

the OSP website, https://mn.gov/admin/osp/ , or electronic notification by our electronic procurement system,

SWIFT. The State will respond to any protest received that follows the above procedure. For those protests that meet

the above submission requirements, the appeal process is, in sequence: the contact person for this solicitation, the

Office of State Procurement (OSP) Acquisitions Manager, and the OSP Director.

Rev. 07.01.2025

Page 5 of 10

This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.