Request for Letters of Interest - Conover Blvd Sidewalk PE & Design

Location:	North Carolina
Posted:	Mar 19, 2026
Due:	Apr 9, 2026
Agency:	State Government of North Carolina
Type of Government:	State & Local
Category:	Q - Medical Services
Solicitation No:	458-CON0004
Publication URL:	To access bid details, please log in.

Solicitation Number:	458-CON0004
Project Title:	Request for Letters of Interest - Conover Blvd Sidewalk PE & Design
Description:	This RFLOI is to solicit responses (LETTERS of INTEREST, or LOIs) from qualified firms to provide professional consulting services to: Preliminary Engineering and Design is needed for additional sidewalk along both sides of Conover Blvd E connecting to City Park, and pedestrian signals at the intersection of 3rd St SE and Conover Blvd E. The project will connect the existing walking trail in City Park to the sidewalk in front of Smurfit Westrock along Conover Blvd. Sidewalk will be added along the opposite side of Conover Blvd E from 3rd St SE to the intersection of 1st St E and Conover Blvd. Please see attached RFLOI.
Opening Date:	4/9/2026 3:00 PM
Posted Date:	3/20/2026
Status:	Open
Department:	CITY OF CONOVER


Solicitation Number * 458-CON0004	Department CITY OF CONOVER	Status Reason Open
Opening Date 2026-04-09T15:00:00.0000000	Posted Date * 2026-03-19T16:25:34.0000000Z	Primary Commodity Code Design Services
Mandatory Conference/Site Visit — —	Special Instructions —	Solicitation Type * Select RFP IFB RFI
Owner Kaitlyn Lindler
Description This RFLOI is to solicit responses (LETTERS of INTEREST, or LOIs) from qualified firms to provide professional consulting services to: Preliminary Engineering and Design is needed for additional sidewalk along both sides of Conover Blvd E connecting to City Park, and pedestrian signals at the intersection of 3rd St SE and Conover Blvd E. The project will connect the existing walking trail in City Park to the sidewalk in front of Smurfit Westrock along Conover Blvd. Sidewalk will be added along the opposite side of Conover Blvd E from 3rd St SE to the intersection of 1st St E and Conover Blvd. Please see attached RFLOI.

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Version: 2023.10.26 MTM

Advertised: March 19, 2026

CITY OF CONOVER

REQUEST for LETTERS of INTEREST (RFLOI)

BL-0164 CONOVER BLVD SIDEWALK – PE & DESIGN

TITLE:

ISSUE DATE:

SUBMITTAL DEADLINE:

ISSUING AGENCY:

BL-0164 – Conover Blvd Sidewalk

March 19, 2026

April 9, 2026

City of Conover

SYNOPSIS

SUBCONSULTANTS ARE PERMITTED UNDER THIS CONTRACT.

This contract shall be partially reimbursed with Federal-aid funding through the North

Carolina Department of Transportation (hereinafter referred to as the Department). The

solicitation, selection, and negotiation of a contract shall be conducted in accordance with

all Department requirements and guidelines.

The primary and/or subconsultant firm(s) shall be pre-qualified by the Department to

perform ALL the Discipline Codes listed below for the City of Conover. Discipline Codes

required are:

• 32 - Categorical Exclusions

• 63 - Environmental Assessment/Finding of No Significant Impacts

• 70 - Erosion and Sediment Control Design

• 106 - Historic Architectural Surveys of Standing Structures (Buildings and Bridges)

• 132 - Landscape & Streetscape Design

• 155 - Pavement Markings Plans

• 171 – Public Involvement

• 192 – ROW Appraisals

• 194 – ROW Negotiators

• 199 – Route Location Surveys

• 207 - Signal Design

• 235 - Subsurface Utility Engineering

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• 243 - Threatened and Endangered Species Survey & Studies

• 269 – Urban Roadway Design

• 270 - Utility Coordination

• 296 - Retaining Wall Investigation & Design

• 433 - Tier I Basic Hydrologic and Hydraulic Design

• 541 - Traffic Management Plan – Level 1 and 2

WORK CODES for each primary and/or subconsultant firm(s) (if Subconsultants are

allowed under this RFLOI) SHALL be listed on the respective RS-2 FORMS (see section

‘SUBMISSION ORGANIZATION AND INFORMATION REQUIREMENTS’).

This RFLOI is to solicit responses (LETTERS of INTEREST, or LOIs) from qualified firms to

provide professional consulting services to:

Preliminary Engineering and Design is needed for additional sidewalk along both sides

of Conover Blvd E connecting to City Park, and pedestrian signals at the intersection

of 3rd St SE and Conover Blvd E. The project will connect the existing walking trail in

City Park to the sidewalk in front of Smurfit Westrock along Conover Blvd. Sidewalk

will be added along the opposite side of Conover Blvd E from 3rd St SE to the

intersection of 1st St E and Conover Blvd.

The addition of sidewalk along Conover Blvd E will close a critical gap providing a safe

path for pedestrians to get downtown and to adjacent destinations, such as the YMCA,

drug store and Food Lion. Closing critical infrastructure gaps will contribute to

equitable outcomes for everyone and improve the health and wellbeing of our

community.

Project work elements and services include but not limited to; utility relocation and

coordination, preparation of right of way plans, preparation of construction contract

proposal and estimates. NEPA documentation and compliance must be acquired.

Electronic LOIs should be submitted in .pdf format using software such as Adobe, CutePDF PDF

Writer, Docudesk deskPDF, etc.

LOIs SHALL be received ELECTRONICALLY, BY MAIL, or HAND DELIVERY no later than

3:00 p.m. on April 9, 2026.

The address for electronic deliveries is: Kaitlyn.lindler@conovernc.gov

The address for mailings is:

City of Conover

Attn: Kaitlyn Lindler

PO Box 549, Conover NC 28613

The address for hand-deliveries is:

City of Conover

Attn: Kaitlyn Lindler

Version: 2023.10.26 MTM

101 1st St E, Conover, NC 28613

LOIs received after this deadline will not be considered.

Except as provided below any firm wishing to be considered must be properly registered with the

Office of the Secretary of State and with the North Carolina Board of Examiners for Engineers

and Surveyors. Any firm proposing to use corporate subsidiaries or subcontractors must include

a statement that these companies are properly registered with the North Carolina Board of

Examiners for Engineers and Surveyors and/or the NC Board for Licensing of Geologists. The

Engineers performing the work and in responsible charge of the work must be registered

Professional Engineers in the State of North Carolina and must have a good ethical and

professional standing. It will be the responsibility of the selected private firm to verify the

registration of any corporate subsidiary or subcontractor prior to submitting a Letter of

Interest. Firms which are not providing engineering services need not be registered with the North

Carolina Board of Examiners for Engineers and Surveyors. Some of the services being solicited

may not require a license. It is the responsibility of each firm to adhere to all laws of the State of

North Carolina.

The firm must have the financial ability to undertake the work and assume the liability. The

selected firm(s) will be required to furnish proof of Professional Liability insurance coverage in the

minimum amount of $1,000,000.00; three million ($3,000,000) general aggregate. The term of

coverage shall coincide with the dates of the event/contract. The certificate shall provide a 30-day

notice of cancellation or material change of coverage to the certificate holders. Policy holder must

also list the City of Conover as additional insured. The firm(s) must have an adequate accounting

system to identify costs chargeable to the project.

SCOPE OF WORK

The City of Conover is soliciting proposals for the services of a firm/team for the following

contract scope of work:

Preliminary Engineering and Design is needed for additional sidewalk along both sides

of Conover Blvd E connecting to City Park, and pedestrian signals at the intersection

of 3rd St SE and Conover Blvd E. The project will connect the existing walking trail in

City Park to the sidewalk in front of Smurfit Westrock along Conover Blvd. Sidewalk

will be added along the opposite side of Conover Blvd E from 3rd St SE to the

intersection of 1st St E and Conover Blvd.

Project work elements and services include but not limited to; utility relocation and

coordination, preparation of right of way plans, preparation of construction contract

proposal and estimates. NEPA documentation and compliance must be acquired.

PROPOSED CONTRACT TIME: 360 days

PROPOSED CONTRACT PAYMENT TYPE: LUMP SUM

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SUBMITTAL REQUIREMENTS

All LOIs are limited to fifteen (15) pages (RS-2 forms are not included in the page count) inclusive

of the cover sheet and shall be typed on 8-1/2” x 11” sheets, single-spaced, one-sided.

Fold out pages are not allowed. In order to reduce costs and to facilitate recycling, binders,

dividers, tabs, etc. are prohibited. One staple in the upper left-hand corner is preferred.

LOIs containing more than fifteen (15) pages will not be considered.

If mailed or hand-delivered, one (1) signed original and four (4) copies of the LOI should

be submitted along with a digital version on a thumb drive.

Firms submitting LOIs are encouraged to carefully check them for conformance to the

requirements stated above. If LOIs do not meet ALL of these requirements they will be

disqualified. No exception will be granted.

SELECTION PROCESS

Following is a general description of the selection process:

• The Local Government Agency’s (LGA) Selection Committee will review all qualifying LOI

submittals.

• For Project-Specific Contracts (non-On-Call type contracts), the LGA’s Selection

Committee MAY, at the LGA’s discretion, shortlist a minimum of three (3) firms to be

interviewed. IF APPLICABLE, dates of shortlisting and dates for interviews are shown in

the section SUBMISSION SCHEDULE AND KEY DATES at the end of this RFLOI.

• In order to be considered for selection, consultants must submit a complete response to

this RFLOI prior to the specified deadlines. Failure to submit all information in a timely

manner will result in disqualification.

TITLE VI NONDISCRIMINATION NOTIFICATION

The LGA in accordance with the provisions of Title VI of the Civil Rights Act of 1964 (78 Stat. 252,

42 US.C. §§ 2000d to 2000d-4) and the Regulations, hereby notifies all RESPONDENTS that it

will affirmatively ensure that any contract entered into pursuant to this advertisement,

disadvantaged business enterprises will be afforded full and fair opportunity to submit LETTERS

of INTEREST (LOIs) in response to this ADVERTISEMENT and will not be discriminated against

on the grounds of race, color, or national origin in consideration for an award.

SMALL PROFESSIONAL SERVICE FIRM (SPSF) PARTICIPATION

The Department encourages the use of Small Professional Services Firms (SPSF). Small

businesses determined to be eligible for participation in the SPSF program are those meeting size

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standards defined by Small Business Administration (SBA) regulations, 13 CFR Part 121 in Sector

54 under the North American Industrial Classification System (NAICS). The SPSF program is a

race, ethnicity, and gender-neutral program designed to increase the availability of contracting

opportunities for small businesses on federal, state or locally funded contracts. SPSF

participation is not contingent upon the funding source.

The Firm, at the time the Letter of Interest is submitted, shall submit a listing of all known SPSF

firms that will participate in the performance of the identified work. The participation shall be

submitted on the Department’s Subconsultant Form RS-2. RS-2 forms may be accessed on the

Department’s website at NCDOT Connect Guidelines & Forms.

The SPSF must be qualified with the Department to perform the work for which they are listed.

PREQUALIFICATION

The Department maintains on file the qualifications and key personnel for each approved

discipline, as well as any required samples of work. Each year on the anniversary date of the

company, the firm shall renew their prequalified disciplines. If your firm has not renewed its

application as required by your anniversary date or if your firm is not currently prequalified, please

submit an application to the Department prior to submittal of your LOI. An application may be

accessed on the Department’s website at Prequalifying Private Consulting Firms -- Learn how to

become Prequalified as a Private Consulting Firm with NCDOT. Having this data on file with the

Department eliminates the need to resubmit this data with each letter of interest.

Professional Services Contracts are race and gender neutral and do not contain goals. However,

the Respondent is encouraged to give every opportunity to allow Disadvantaged, Minority-Owned

and Women-Owned Business Enterprises (DBE/MBE/WBE) subconsultant utilization on all LOIs,

contracts and supplemental agreements. The Firm, subconsultant and subfirm shall not

discriminate on the basis of race, religion, color, national origin, age, disability or sex in the

performance of this contract.

DIRECTORY OF FIRMS AND DEPARTMENT ENDORSEMENT

Real-time information about firms doing business with the Department, and information regarding

their prequalification’s and certifications, is available in the Directory of Transportation Firms. The

Directory can be accessed on the Department’s website at Directory of Firms -- Complete listing

of certified and prequalified firms.

The listing of an individual firm in the Department’s directory shall not be construed as an

endorsement of the firm.

SELECTION CRITERIA

All prequalified firms who submit responsive letters of interest will be considered.

In selecting a firm/team, the selection committee will take into consideration qualification

information including such factors as:

1. 30% = Firm Experience.

2. 30% = Project Manager & Key Staff Experience.

This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

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Request for Letters of Interest - Conover Blvd Sidewalk PE & Design

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