RFP 2026-29263-SUP

RFP 2026-29263-SUP
Office of County Commissioners
130 Jacobs Way, Suite 302, Clarkesville, GA 30523
706-839-0200
www.habershamga.com
BID PACKET
RFP 2026-29263-SUP
Guardrail Design - Demorest Mt. Airy Highway
Habersham County Board of Commissioners is soliciting proposals for:
RFP 2026-29263-SUP Guardrail Design - Demorest Mt. Airy Highway
RFP Release Date: Wednesday, July 8, 2026
Mandatory Pre-Bid Meeting*: Wednesday, July 22, 2026; 10:00 am
Deadline for Proposal Questions: Tuesday, July 28, 2026
Proposal Due Date/Time: Friday, July 31, 2026; 9:30 am
Tentative Award date: Monday, August 10, 2026
*The mandatory pre-bid meeting will be held at the in the Board of Commissioner's Meeting Room, Room
No. 211 located on the main level at 130 Jacob's Way, Clarksville, GA 30523..
SUBMIT PROPOSALS TO:
Habersham County, Finance Department
"2026-29263-SUP"
130 Jacobs Way, Suite 302
Clarkesville, GA 30523
purchasing@habershamga.com
706-839-0200
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RFP 2026-29263-SUP
Office of County Commissioners
RFP 2026-29263-SUP
Proposals Due: Friday, July 31, 2026; 9:30 am
Table of Contents
Timeline................................................................................................................................ 1
Table of Contents............................................................................................................... 2
Submittal Requirements.................................................................................................... 3
Qualifications and Experience.............................................................................................. 3
Terms & Conditions............................................................................................................ 4
Insurance Coverage Requirements..................................................................................... 5
Scope of Work.................................................................................................................... 6
Questions and Interpretations............................................................................................. 6
Bidder Pricing Sheet............................................................................................................ 7
Bidder Declaration............................................................................................................ 8
Non-Collusion Affidavit..................................................................................................... 9
Certificate of Non-Discrimination...................................................................................... 10
References..................................................................................................... 11
Exhbits..................................................................................................... 12-
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RFP 2026-29263-SUP
Submittal Requirements
Each bidder must submit their bid/proposal packet and completed vendor packet, enclosed in a sealed
envelope or box, and marked with the bidders' name, address and labeled: "RFP 2026-29263-SUP" and
addressed to:
Habersham County Finance Dept.
130 Jacobs Way, Suite 302
Clarkesville, GA 30523
Proposals shall be received no later than 9:30 am AM, Friday July 31, 2026 at Habersham County's
Administration Building at 130 Jacobs Way, Clarkesville, GA 30523, at which time and place all proposals
will be publicly opened and acknowledged.
All proposals shall constitute, for a period of 90 calendar days, an irrevocable offer to provide the
goods/services set forth in the specification and proposal.
Hand delivered copies may be delivered to the above address ONLY between the hours of 8:00 AM and
5:00 PM, Monday through Friday, to the Board of Commissioners Office, Suite 302 located on the top
floor, excluding holidays observed by the Habersham County Board of Commissioners. For a complete
listing of holidays, please visit www.habershamga.com.
Qualifications and Experience
Proposals must provide the following information to establish the qualifications and experience of the
Bidder:
1. Certification that the Bidder or its officers or any predecessor companies are not under any part of the
Bankruptcy Act nor ever filed under the Bankruptcy Act within the previous seven years.
2. References must be submitted.
Open Records Requests
Information submitted for bids/proposals and associated documentation are subject to open records
requests. For more information, please visit www.habershamga.com/open-records-request.
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RFP 2026-29263-SUP
Terms & Conditions
1. The initial term of a contract awarded as a result of this RFP shall be from date of award through
completion of contract.
2. Submittals received after the due date and time will not be considered. Modifications received after the
due date will not be considered. The Habersham County Government assumes no responsibility for the
premature opening of a proposal not properly addressed and identified, and/or delivered to the improper
designation.
3. Habersham County reserves the right to reject any and all proposals. The County will not discriminate
against any vendor submitting a proposal because of race, creed, color, national origin, or handicap. The
County is an equal opportunity employer.
4. Habersham County encourages all proposers to promote opportunities for diverse business, including
Minority Business Enterprises ("MBE"), Female Business Enterprises ("FBE"), and Small Business
Enterprises ("SBE") to be included as sub-consultants and/or bidders. However, nothing herein should be
construed to indicate that a MBE, FBE, or SBE may not apply and be selected independently. MBEs, FBEs,
and SBEs that meet qualifications of this RFP are encouraged to submit their proposals for consideration.
5. Habersham County reserves the right to exercise discretion and apply its judgement with respect to all
proposals submitted The County also reserves the right to reject all proposals, either in part or in its
entirety, or to request and obtain, from one or more of consulting firms submitting proposals,
supplementary information as may be necessary for County staff to analyze the proposals.
6. Habersham County may elect to award a contract in multiple phases, as is deemed to be in the County's
best interest. Should the County award projects in phases, the County reserves the right to award the
phases to the same firm. All proposals submitted in response to the RFP become property of Habersham
County and public records and will be subject to public view.
7. All proposals shall constitute, for a period of 90 calendar days, an irrevocable offer to provide the
goods/services set forth in the specifications and proposal.
8. At no time shall the successful vendor reproduce Habersham County's logo, return address or any other
identifying or proprietary information for any other purpose. Also, the vendor shall not use Habersham
County in any advertisements without the written consent of the County. Refer to
https://www.habershamga.com/document_center.cfm?fid=277&ysnDC=1; County Commissioners
Documents and Information; to download a copy of the Application for Permission to Use County Logo.
9. Habersham County Government is tax exempt. The selected vendor will be provided with Habersham
County's Sales and Use Tax Certificate of Exemption number upon request.
10. All bidders will be required to provide a Certificate of Insurance as proof of insurance and Workman's
Compensation Insurance while under contract with Habersham County. Workman's Compensation
Insurance should be as required by the State of Georgia.
11. Habersham County follows the purchasing policies and procedures adopted on October 21, 2024,
through Habersham County Ordinance to Chapter 1; Article 4, Division 2. Refer to
http://www.habershamga.com/document_center.cfm?fid=339&synDC=1; Finance Department Policies;
for complete document.
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RFP 2026-29263-SUP
Insurance Coverage Requirements
ALL BIDDERS MUST FURNISH PROOF OF LIABILITY INSURANCE, WORKER'S COMPENSATION LIABILITY
INSURANCE, AND ANY OTHER INSURANCE REQUIRED BY APPLICABLE STATE, FEDERAL, AND
ADMINISTRATIVE LAW.
Such proof shall be submitted with the bid/proposal and show evidence of insurability satisfactory to
Habersham County as to form and content. If the proposal is selected by the County, the Bidder must
maintain, at a minimum, the insurance policies and minimums indicated in the selected proposal. If the
Bidder maintains broader coverage and/or higher limits than shown in the proposal, Habersham County
shall be entitled to coverage for the higher limits maintained by the Bidder.
Any and all Insurance Coverage(s) and Bonds required under the terms and conditions of the contract shall
be maintained during the entire length of the contract, including any extensions or renewals thereto, and
until all work has been completed to the satisfaction of Habersham County. Evidence of said insurance
coverages shall be provided on or before the inception date of the Contract.
Bidder shall provide written notice to Habersham County immediately if it becomes aware of or receives
notice from any insurance company that coverage afforded under such policy or policies shall expire, be
cancelled or altered.
Certificates of Insurance are to list Habersham County Government, its' Officers, Officials and Employees
as an Additional Insured (except for Workers' Compensation and Professional Liability). This insurance
shall apply as Primary Insurance before any other insurance or self-insurance, including any deductible,
non-contributory, and Waiver of Subrogation provided in favor of Habersham County. If Habersham
County shall so request, the Bidder will furnish the County for its inspection and approval such policies of
insurance with all endorsements, or confirmed specimens thereof certified by the insurance company to
be true and correct copies.
The obligations for the Bidder to procure and maintain insurance shall not be constructed to waive or
restrict other obligations. It is understood that neither failure to comply nor full compliance with the
foregoing insurance requirements shall limit or relieve the Bidder from any liability incurred as a result of
their activities/operations in conjunction with the Contract and/or Scope of Work.
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RFP 2026-29263-SUP
Scope of Work and Instructions to Bidders
Habersham County is seeking proposals from qualified design engineers who specialize in the design of
roadside guardrail barriers. The Contractor will provide all labor, equipment, supplies and materials
required to complete the project. It is our goal to have work start immediately after the project is awarded
to achieve a completion date of October 2, 2026.
The guardrails are being designed to replace existing guardrails in the locations shown on the attached
Exhibits
The designs shall be in conformance with current GDOT Design Standards and Specifications.
Bidder Scopes of Service shall include field survey services within the project area to identify:
1) Boundary / property survey identifying adjacent ownerships.
2) As-built location and elevation of pavements, curbs, existing guardrails, walls with 1 foot
contours.
3) Above ground utilities, walls, storm-sewers and other items/appurtenances.
The scope shall also include a preliminary design plan set, including approximate construction cost
estimate. The preliminary design shall include all designs necessary (ex: profiles, cross sections, details and
erosion, sediment and pollution control) to identify constructability issues and allow for coordination of
right-of-way, utilities, bridges, walls, signs and signals, drainage, and appropriate environmental concerns.
A final construction plan set will be completed upon the County's approval of the preliminary design set.
Questions and Interpretations
No inquiries or interpretation of meaning concerning this Request for Proposal will be made to any
interested party orally. Every inquiry or request for interpretation should be made in writing via e-mail. All
inquiries and requests for interpretation should be sent via e-mail to purchasing@habershamga.com. All
questions and all answers will be posted on the website https://www.habershamga.com/bids. It will be
the responsibility of interested parties to periodically check the website for any new information.
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RFP 2026-29263-SUP
Pricing Sheet
RFP 2026-29263-SUP
Guardrail Design - Demorest Mt. Airy Highway
General info:
Quoting Company Name:
Company Representative:
Company Address:
Company Phone Number:
Representative Phone:
Representative Email:
Please provide Price breakdown as indicated below:
Field Survey
Preliminary Design Services
Final Design Services
I agree to all terms and expectations of the above quote specification and hereby submit this as our
official proposal.
_________________________________________ _____________________
Signature of Authorized Company Representative Date
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RFP 2026-29263-SUP
BIDDERS DECLARATION
The bidder understands, agrees and warrants:
That the bidder has carefully read and fully understands the full scope of the requirements.
That the bidder has the capability to successfully undertake and complete the responsibilities and
obligations in said specifications.
That the bidder has liability insurance and a declaration of insurance form will be provided before the
commencement of any work.
That this bid may be withdrawn by requesting such withdrawal in writing at any time prior to bid opening.
That Habersham County reserves the right to reject any or all bids and to accept that bid which will, in its
opinion, best serve the public interest. Habersham County reserves the right to waive any technicalities
and formalities in the bidding.
That by submission of this bid the bidder acknowledges that Habersham County has the right to make any
inquiry or investigation it deems appropriate to substantiate or supplement information supplied by the
bidder.
If a partnership, a general partner must sign.
If a corporation, the authorized corporate officer(s) must sign and the corporate seal must be affixed to
this bid.
BIDDER:
Name:____________________________ Title:_____________________________
Name:____________________________ Title:_____________________________
AFFIX CORPORATE SEAL (If Applicable)
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RFP 2026-29263-SUP
NON-COLLUSION AFFIDAVIT
STATE OF________________________________
COUNTY OF______________________________
Owner, Partner or Officer of Firm ________________________________________________
Company Name, Address, City and State___________________________________________
Being of lawful age, being first duly sworn, on oath says that he/she is the agent authorized by the bidder
to submit the attached bid. Affidavit further states as bidder, that they have not been a party to any
collusion among bidders in restraint of competition by agreement to bid at a fixed price or to refrain from
bidding; or with any office of Habersham County or any of their employees as to quantity, quality or price
in the prospective contract; or any discussion between bidders and any official of Habersham County or
any of their employees concerning exchange of money or other things of value for special consideration in
submitting a sealed bid for:
FIRM NAME_________________________________________
SIGNATURE _________________________________________
TITLE ______________________________________________
Subscribed and sworn to before me this_____ day of 20___
NOTARY PUBLIC______________________________________
CERTIFICATE OF NON-DISCRIMINATION
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RFP 2026-29263-SUP
In connection with the performance of work under this contract, the bidder agrees as follows:
The bidder agrees not to discriminate against any employee or applicant for employment because of race,
creed, color, sex, national origin, ancestry or disability. The vendor shall take affirmative action to insure
that employees are treated without regard to their race, creed, color, sex, national origin, ancestry or
disability. Such action shall include, but not be limited to the following: employment, upgrading,
demotion, transfer, recruiting or recruitment, advertising, lay-off or termination, rates of pay or other
compensation and selection for training, including apprenticeship.
In the event of the bidder's non-compliance with this non-discrimination clause, the contract may be
canceled or terminated by Habersham County. The bidders may be declared, by Habersham County,
ineligible for further contracts with Habersham County until satisfactory proof of intent to comply shall be
made by the vendor. The bidder agrees to include this non-discrimination clause in any sub-contracts
connected with the performance of this agreement.
BIDDER_______________________________________________________
SIGNATURE___________________________________________________
TITLE_________________________________________________________
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