Generator Project - Ag Facility
| Location: | North Carolina |
|---|---|
| Posted: | Apr 10, 2026 |
| Due: | Apr 30, 2026 |
| Agency: | County of Moore |
| Type of Government: | State & Local |
| Category: |
|
| Solicitation No: | Informal Bid 2026-04 |
| Publication URL: | To access bid details, please log in. |
| Bid Number: |
Informal Bid 2026-04
|
| Bid Title: |
Generator Project - Ag Facility
|
| Category: | Moore County General Bids |
| Status: | Open |
|
Attachment Preview
COUNTY OF MOORE
NORTH CAROLINA
INFORMAL BID
_____________________________________________________________________________________
ISSUE DATE: April 10, 2026
INFORMAL BID: 2026-04
TITLE: Generator Project – Ag Facility
ISSUING DEPARTMENT:
COUNTY OF MOORE
Terra Vuncannon
103 W. Saunders Street
Carthage, NC, 28327
Sealed Bids will be received until 4:00 PM EST Thursday, April 30, 2026 from qualified firms
for Generator Project for the County of Moore Property Management Department. A
Mandatory Pre-bid will be held at 10:00 am Tuesday, April 21, 2026 beginning at 707
Pinehurst Ave. Carthage, NC 28327.
For your convenience, a Bid Drop-Off Box is located in the lobby at 103 W. Saunders
Street, Carthage, NC 28327. Bid opening is not public.
All inquiries for information concerning the Bid shall be directed to:
Terra Vuncannon, Purchasing Manager
103 W. Saunders Street
Carthage, NC 28327
(910) 947-7118
tvuncannon@moorecountync.gov
Sealed Bids shall be provided to Terra Vuncannon; it is the sole responsibility of the vendor to
ensure that its bid reaches the Financial Services by the designated date and hour indicated
above.
Firm Name: ________________________________________
Address: ___________________________________________
___________________________________________
___________________________________________
By: _______________________________________________
(Printed)
By: _______________________________________________
(Signature)
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TABLE OF CONTENTS
INSTRUCTIONS TO BIDDERS
BACKGROUND AND SCOPE OF WORK
BID FORM
NON-COLLUSION AFFIDAVIT
E-VERIFY AFFIDAVIT
W-9 FORM
Page 3
Page 7
Page 10
Page 11
Page 12
Page 13
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INSTRUCTIONS TO BIDDERS
1. Sealed Bid shall be submitted to the Issuing Department and include the enclosed
Bid Form. In order for a bid to be considered, it shall be based on the terms, conditions
and specifications contained herein and shall be a complete response to this Informal Bid.
The County reserves the right to make an award in whole, or in part, and to reject any
and/or all bids, and to waive any informality in proposals unless otherwise specified by
the Proposer. The Proposer shall sign the bid correctly and bids may be rejected if they
show omissions, alterations of form, additions not called for, conditional proposals or any
irregularities of any kind.
2. All labor costs, direct and indirect, shall have been determined and included in the
proposal. The cost and availability of all equipment, materials, and supplies associated
with performing the services described herein shall have been determined and included in
the proposal. Do not include sales tax in proposal figures. The County pays sales tax and
will add this to your proposal figures separately when invoices are paid. All price quotes
shall include delivery to the delivery point, installation, and set-up charges, as necessary.
Goods shall be set in place ready for owner’s use. All goods shall be new and of average
quality. No remanufactured, refurbished or used goods will be accepted. Appropriate
product information (e.g. brochures, catalog cuts, etc.) shall be included with the
proposal.
3. After the Informal Bid issue date, all communications between the Issuing Department
and prospective Proposers shall be in writing. No oral questions shall be accepted. Any
inquiries, requests for interpretation, technical questions, clarifications, or additional
information shall be directed to Terra Vuncannon at tvuncannon@moorecountync.gov.
All questions concerning this Informal Bid shall reference the section and page number.
Questions and responses affecting the scope of goods will be provided to all prospective
Bidder by issuance of an Addendum. A Mandatory Pre-bid will be held at 10:00 pm
EST Tuesday, April 21, 2026 beginning at 707 Pinehurst Ave, Carthage, NC 28327.
All written questions shall be emailed to tvuncannon@moorecountync.gov no later
than 10:00 am Thursday, April 23, 2026. NO EXCEPTIONS. All addendums
pertaining to this Informal Bid will be posted to the County website at
www.moorecountync.gov within 24 – 48 business hours after the deadline for
questions. It is the bidder’s responsibility to check the website for the addendums.
4. The County will not be responsible for any oral instructions. Should a Proposer find
discrepancies in, or omissions from the documents, or should be in doubt as to their
meaning, s/he should at once notify the Issuing Department in writing, and a written
addendum shall be issued. Acknowledgement of any Addendum received during the time
of the proposal shall be noted on the Bid Form in the spaces provided. In closing of a
contract, any Addendum issued shall become a part thereof. It is the Proposer’s
responsibility to assure that all addenda have been reviewed and, if need be, signed
and returned.
5. Proposals will be examined promptly after opening and award will be made at the earliest
possible date. The prices quoted must be held firm, and no proposals may be withdrawn
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until 90 days after proposal opening date. The County reserves the right to conduct any
test/inspection it may deem advisable to ensure services/materials/supplies/equipment, as
appropriate, conform to specifications.
6. Pursuant to North Carolina General Statutes Section 143-131, “award shall be made to
the lowest responsible, responsive bid or bidders, taking into consideration quality,
performance and the time specified in the proposals for the performance of the contract.”
7. The materials/supplies/equipment furnished under any resulting contract shall be covered
by the manufacturer’s most favorable commercial warranty. Each Proposer shall plainly
set forth the warranty for the goods in the proposal. Operations and maintenance manuals
for equipment shall also be provided, as appropriate.
8. All purchases for goods or services are subject to the availability of funds for this
particular purpose.
9. The General Statutes of the State of North Carolina, insofar as they apply to purchasing
and competitive bidding, are made a part hereof.
10. The County of Moore is committed to creating and maintaining an environment free from
harassment and other forms of misconduct that fundamentally compromise the working
environment of the County. All contractors performing work/services at a County facility
shall take all necessary steps to assure that none of its employees engage in harassment or
intimidation relating to personal beliefs or characteristics of anyone on the County’s
premises, including but not limited to, race, religion, age, color, sex, national origin, or
disability. Such harassment is unacceptable and will not be condoned in any form at the
County of Moore. If such conduct occurs, the contractor will take all necessary steps to
stop it and prevent its future occurrence. This policy shall be strictly enforced.
11. For all the work being performed under this Contract, the County of Moore has the right
to inspect, examine, and make copies of any and all books, accounts, records, and other
writing relating to the performance of the work. Audits shall take place at times and
locations mutually agreed upon by both parties, although the vendor/contractor must
make the materials to be audited available within one (1) week of the request for them.
12. The Proposer agrees that it will not identify the County of Moore as a client in any other
proposal, resume, or informational brochure without first requesting and obtaining, in
writing, the permission of the County of Moore Board of Commissioners.
13. All Proposers must complete and submit the Vendor Form with their proposal package.
This information will be used to create or update the County’s vendor file.
14. Proposers are cautioned that this is an informal bid, not a request for contract, and the
County of Moore reserves the right to reject any and/or all proposals. It further reserves
the right to waive informalities insofar as it is authorized so to do where it deems it
advisable in protection of the best interests of the County.
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15. Proposals will be tabulated, evaluated and a recommendation presented to the County
Manager for approval.
16. Any and all exceptions to the Specifications must be stated in writing, giving complete
details of what is to be furnished in lieu of requested Specifications.
17. The County of Moore reserves the right to cancel and terminate any resulting contract, in
whole or in part, without penalty, upon forty-five (45) days’ notice to the Vendor(s). Any
contract cancellation shall not relieve the Vendor(s) of the obligation to deliver any
outstanding services issued prior to the effective date of the cancellation.
18. Proposals in one (1) original and one (1) copy will be received from each Proposer in
a sealed envelope or package. Each original shall be signed and dated by an official
authorized to bind the form. Unsigned proposals will not be considered.
19. Upon receipt by Moore County Financial Services, your Proposal is considered a public
record except for material which qualifies as “trade secret” information under N.C. Gen.
Stat. 66-152 et. seq. After the Proposal opening, your Proposal may be reviewed by the
County’s evaluation committee, as well as other County staff and members of the general
public who submit public records requests. To properly designate material as trade secret
under these circumstances, each Proposer must take the following precautions: (a) any
trade secrets submitted by a Proposer must be submitted in a separate, sealed envelope
marked “Trade Secret — Confidential and Proprietary Information — Do Not Disclose
Except for the Purpose of Evaluating this Proposal,” and (b) the same trade
secret/confidentiality designation must be stamped on each page of the trade secret
materials contained in the envelope.
In submitting a Proposal, each Proposer agrees that the County may reveal any trade
secret materials contained in such response to all County staff and County officials
involved in the selection process, and to any outside consultant or other third parties who
serve on the evaluation committee or who are hired by the County to assist in the
selection process. Furthermore, each Proposer agrees to indemnify and hold harmless the
County and each of its officers, employees, and agents from all costs, damages, and
expenses incurred in connection with refusing to disclose any material which the
Proposer has designated as a trade secret. Any Proposer that designates its entire Proposal
as a trade secret may be disqualified.
20. Proposer shall comply with the North Carolina Workers’ Compensation Act and shall
provide for the payment of workers’ compensation to its employees in the manner and to
the extent required by such Act. In addition, the Provider shall maintain, at its expense,
the following minimum insurance coverage:
General Liability - $2,000,000
Auto Liability - $2,000,000
Umbrella Coverage - $5,000,000
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