Provide Water Distribution System Condition Assessment

Mayor Suzanne LaFrance
Municipality of Anchorage
-- Purchasing Department --
October 2, 2026
REQUEST FOR PROPOSAL
RFP 2026P0S1
Anchorage Water and Wastewater Utility
Provide Water Distribution System Condition Assessment
The Municipality of Anchorage is an equal opportunity employer.
Enclosed is pertinent information for use in preparing your proposal.
Pre-Proposal Conference:
N/A
Site Visit:
N/A
Questions Due: 12PM Local Time, October 9, 2026
Proposals Due: 12PM Local Time, October 30, 2026
Electronic Submission through BidExpress at Bid Express :: Municipality of Anchorage or
submission through Sealed Envelope with ONE SIGNED ORIGINAL, single sided, unbound, of your
proposal and, a flash-drive containing a PDF copy of the complete proposal, including
attachments must also be provided.
If applicable, the phone number to call into the Pre-Bid Conferences is 907-343-6089.
Conference lines are opened 5 minutes prior to the Pre-Bid Conference times. To attend
meetings in person, you may do so at 632 W. 6th Avenue, Suite 520, Anchorage, AK 99501. FOR
AUXILIARY AIDS, SERVICES, OR SPECIAL MODIFICATIONS TO PARTICIPATE PLEASE CONTACT THE
PURCHASING DEPARTMENT TO REQUEST REASONABLE ACCOMMODATIONS AT 907-343-4590;
OR wwpur@muni.org
For further information contact Purchasing at (907} 343-4590 or email wwpur@muni.org. All
correspondence should include the RFP number and title.
The Municipality of Anchorage reserves the right to reject any and all proposals and to waive
any informalities in procedures.
SKfu
Kari Generous
RFP Buyer
632 West 6th Ave., Suite 520 I Mail: P.O. Box 196650 I Anchorage, Alaska 99519-6650 I www.muni.org Phone: 907-343-4590

ANCHORAGE WATER AND WASTEWATER UTILITY
Request for Proposals
RFP: 2026P051
2026-2028 Water Distribution System Condition Assessment Term Contracts
Section 1 - General Information
Section 2 - Rules Governing Competition
Section 3 - Scope of Work
Section 4 - Proposal and Submission Requirements
Section 5 - Evaluation Criteria and Process
Section 6 - Selection Process
Section 7 - Sample Contract
Section 8 - Attachments
RFP 2026P051
Provide Water Distribution Condition Assessment Services Term Contracts
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The Municipality of Anchorage Purchasing Department is pleased to announce that we
have begun using the Bid Express(R) service at www.bidexpress.com.
Electronic bid submission:
* allows for digitally-signed bids
* eliminates costs for delivery of bid packages
* provides error checking and alerts to omissions before submission
* easily accommodates last-minute changes and price cuts
* automates email notifications to alert vendors of solicitation postings and
solicitation changes
If you are not a current user, please register for a free vendor account to reference the
Municipality of Anchorage's upcoming advertisements.
For more information about the service, please refer to the Bid Express service's
Knowledge Center here to get started.
For technical assistance, please call the service's Customer Success team at 888-352-
2439, available Monday - Friday from 7:00 am - 8:00 pm (EST). You can also email them
at bidexpress.support@infotechinc.com.
Additional information and notices of solicitation opportunities will be posted on the
Purchasing webpage at Muni.org.
RFP 2026P051
Provide Water Distribution Condition Assessment Services Term Contracts
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1.0 GENERAL INFORMATION
1.1 Purpose
The Anchorage Water and Wastewater Utility (AWWU) is soliciting proposals from
qualified firms to provide water distribution system condition assessment services.
The intent is to award up to two (2) contracts to support AWWU's staff as
necessary. The services required are on an "as-needed" basis over the term of
the contract. For each contract, the period of performance is three years from the
date of contract signature by MOA. Each contract will have a contract not to exceed
amount of $1,500,000.00 (ONE MILLION FIVE HUNDRED THOUSAND
DOLLARS).
1.2 Background
AWWU is an organization that uses industry best practices to manage over $8 billion
in replacement value of water and sewer assets. The Strategic Asset Services
Section in the Engineering Division is responsible for the short-term and long-term
infrastructure planning of the utility based on condition assessment data, risk
analyses, and level of services.
The objective of the Term Contract(s) is to support AWWU's staff as necessary to
respond to a variety of Contract Task Orders (CTOs) related to water distribution
system condition assessment services. Condition assessment data is used to support
asset useful life forecasting, capital improvement plan development, and other
business processes. Proposers should be aware that the expectation of AWWU is
that assigned CTOs will receive quick attention by the Term Contractor and will
generally be completed in a short duration
1.3 Questions
Any questions regarding this Request for Proposal are to be submitted in writing in
writing via: wwpur@muni.org
For ease of identification please identify the RFP number in the subject line of any
correspondence.
Purchasing Office hours of operation are: 8:00 a.m. to 5:00 p.m. local time Monday
through Friday, excluding Municipal holidays. All questions must be received prior to the
deadline indicated on the RFP cover letter.
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1.4 Preparation Costs
The Municipality will not be responsible for proposal preparation costs, nor for costs
including attorney fees associated with any (administrative, judicial, or otherwise)
challenge to the determination of the highest ranked Proposer and/or award of contract
and/or rejection of proposal. By submitting a proposal each Proposer agrees to be
bound in this respect and waives all claims to such costs and fees.
2.0 RULES GOVERNING COMPETITION
2.1 Examination of Proposals
Proposers should carefully examine the entire RFP and any addenda thereto, and all
related materials and data referenced in the RFP. Proposers should become fully aware
of the nature of the work and the conditions likely to be encountered in performing the
work.
2.2 Proposal Acceptance Period
Award of this proposal is anticipated to be announced within 90 calendar days, although
all offers must be complete and irrevocable for 120 calendar days following the
submission date.
2.3 Confidentiality
The content of all proposals will be kept confidential until the selection of the Contractor
is publicly announced. At that time the selected proposal is open for review. After the
award of the Contract, all proposals will then become public information.
2.4 Proposal Format
Proposals are to be prepared in such a way as to provide a straightforward, concise
delineation of the Proposer's capabilities to satisfy the requirements of this RFP.
Emphasis should be concentrated on
1) conformance to the RFP instructions.
2) responsiveness to the RFP requirements.
3) completeness and clarity of content.
2.5 Signature Requirements
All proposals must be signed (electronically through BidExpress or manually/ DocuSign)
by an officer or other agent of a corporate vendor if authorized to sign contracts on its
behalf; a member of a partnership; the owner of a privately-owned vendor; or other agent
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if properly authorized by a power of attorney or equivalent document. Signature on the
"Letter of Transmittal" (See Para 4.3.4) will meet this requirement.
Failure to sign the Proposal is grounds for rejection. The name and title of the
individual(s) signing the proposal must be clearly shown immediately below the
signature.
M 2.6 Proposal Submission Requirements
2.6.1 Electronic Submission through BidExpress
2.6.1.1 Bid Express :: Municipality of Anchorage
(OR)
2.6.2 Submission through Sealed envelope
2.6.2.1 ONE ORIGINAL, single sided unbound of the proposal must
be received by the Municipality prior to the date and time specified
in the cover letter.
2.6.2.2 IN ADDITION to the proposal required by paragraph 2.6.2.1
above, provide a flash drive containing a PDF copy of the complete
proposal, including attachments.
2.6.2.3 The proposal and flash drive shall be submitted in a single
sealed cover which shall be plainly marked as a Request for Proposal
Response with the Number and Title prominently displayed on the
outside of the package.
2.6.2.4 Proposals must be delivered or mailed to:
Physical Address
Municipality of Anchorage
Purchasing Department
632 W. Sixth Avenue, Suite 520
Anchorage, AK 99501
2.6.3 Faxed or emailed proposals will NOT be accepted.
2.7 News Releases
News releases by or on the behalf of any Proposer pertaining to the award resulting from
the RFP shall not be made without prior written approval of the Municipal Purchasing
Director.
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2.8 Disposition of Proposals
All materials submitted in response to this RFP will become the property of the
Municipality of Anchorage. One copy of the submitted material shall be retained for the
official files of the Purchasing Department and will become public record after award of
the Contract.
2.9 Oral Change/Interpretation
No oral change or interpretation of any provision contained in this RFP is valid whether
issued at a pre-proposal conference or otherwise. Written addenda will be issued when
changes, clarifications, or amendments to proposal documents are deemed necessary
by the Municipality.
2.10 Modification/Withdrawal of Proposals
A Proposer may withdraw a proposal at any time prior to the final submission date by
sending written notification of its withdrawal, signed by an agent authorized to represent
the agency. The Proposer may thereafter submit a new proposal prior to the final
submission date; or submit written modification or addition to a proposal prior to the final
submission date. Modifications offered in any other manner, oral or written will not be
considered. A final proposal cannot be changed or withdrawn after the submission date,
except for modifications requested by the Municipality after the date of receipt and
following oral presentations.
Modifications to electronically-submitted proposals may be made any time prior to the
proposal deadline using BidExpress.
2.11 Late Submissions
PROPOSALS NOT RECEIVED BY THE DATE AND TIME AND AT THE LOCATION
SPECIFIED IN THE RFP COVER LETTER WILL NOT BE CONSIDERED AND WILL
BE RETURNED UNOPENED.
2.12 Rejection of Proposals
The Municipality of Anchorage reserves the right to reject any or all proposals if
determined to be in the best interest of the Municipality.
2.13 Equal Employment Opportunity Contract Compliance
2.13.1 Every municipal contract shall include language substantially the same as
the following: "The contractor will not discriminate against any employee or
applicant for employment because of race, color, religion, national origin, ancestry,
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age, sex, sexual orientation, gender identity, marital status, or physical or mental
disability. The contractor will comply with all laws concerning the prohibition of
discrimination including, but not limited to, Title 5 and Title 7 of the Anchorage
Municipal Code."
2.13.2 Every municipal contract shall state, in all solicitations or advertisements for
employees to work under the contract, that all qualified applicants will receive
consideration for employment without regard to race, color, religion, national origin,
ancestry, age, sex, sexual orientation, gender identity, marital status, or physical or
mental disability.
2.14 Confidential/Proprietary Information
The content of proposals will be kept confidential until the selection of the Contractor is
announced. At that time, the selected proposal is open for review to the competing
proposers only (except for information properly identified as being proprietary). After the
award of the contract, all submitted proposals shall become public information except for
properly identified proprietary information. If a proposer wishes individual pages, which
contain actual business, proprietary information to be held confidential, each page must
be marked and an explanation furnished of its proprietary nature. In addition to marking
individual pages, the Proposal's Cover must also be annotated with the words "THIS
PROPOSAL CONTAINS PROPRIETARY INFORMATION". "Confidential and
Proprietary" information is not meant to include any information which, at the time of
disclosure, is generally known by the public and/or competitors. MOA's ability to treat
information submitted as confidential is limited by Anchorage Municipal Code.
Proposers concerned with the confidentiality of information submitted should familiarize
themselves with the following Anchorage Municipal Code provisions:
AMC 3.90 Access to Public Records
AMC 3.90.010 Policy
AMC 3.90.020 Definitions
AMC 3.90.030 Information Available to the Public
AMC 3.90.040 Exemptions for Particular Records
3.0 SCOPE OF WORK
3.1.1 The AWWU Engineering Division, Strategic Asset Services Section
requires water distribution system condition assessment services to
support asset useful life forecasting, capital improvement plan
development, and other business processes. Contractors must be
knowledgeable and have experience in the following:
* A working knowledge of available and forthcoming non-
destructive inspection and condition assessment technologies
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for water mains, the requirements for deployment, as well as
the advantages and limitations of each technology.
* Sub-contracting capabilities with condition assessment vendors
of available and forthcoming non-destructive inspection and
condition assessment technologies.
* Management of condition assessment vendors and vendor
contractors.
* All activities related to permitting and work safety that are
compliant with local, state, and federal regulations.
* The ability to work days, nights, and/or weekends and the ability
to work in winter months with subfreezing temperatures to meet
schedule demands if needed.
* The ability to format any resultant condition assessment data
into AWWU's Geospatial Information System (GIS),
Computerized Maintenance Management System (CMMS), or
other data format approved by AWWU.
* The ability to describe and summarize the findings from
the condition assessment(s) into contract task order
reports or memorandums.
* Coordination with the AWWU Engineering Division Project
Manager regarding water distribution system data and
information including any impacts to water services.
3.1.2 Work will be assigned by Contract Task Order(s) (CTO) which will have
a negotiated scope and fee. Once scope and fee are agreed upon, a Notice-to-
Proceed will be issued and made a binding part of the Term Contract. The Notice-
to-Proceed will state the scope of the work, maximum fee allowable, and
completion date.
3.1.3 It is expected that each of the selected term contractors will perform more
than one CTO during the contract period. However, AWWU does not guarantee
any minimum amount to be paid under the Term Contract.
4.0 PROPOSAL AND SUBMISSION REQUIREMENTS
To achieve a uniform review process and obtain the maximum degree of
comparability, it is required that the proposals be organized in the manner specified
below. Proposals shall not exceed ten (10) pages in length (excluding letter of
transmittal, resumes, title page(s), index/table of contents, required attachments, or
dividers). One page shall be interpreted as one side, single-spaced, letter size (8-
1/2" X 11") sheet of paper, or its electronic equivalent. Excess pages will be
removed prior to evaluation, which could result in incomplete responses and lower
scores.
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Proposals should not include any use of the municipal seal. The use of the
municipal seal (Logo) is limited by code AMC 8.30.085.a.b. which states.
AMC 8.30.085 - Use of Seal without permission prohibited.
A. Pursuant to section 1.40.030 unauthorized use of the municipal seal is
prohibited.
B. Upon conviction, unauthorized use is punishable by fine of not more than
$500.00, or by imprisonment for not more than six months, or by both.
4.1 Title Page
Include the RFP number and subject, the name of your firm, address, telephone
number(s), name of contact person, contact information (phone number, email
address), and date.
4.2 Table of Contents
List the proposal's sections with page numbers. Include the page numbers for each
RFP Evaluation Criterion.
4.3 Letter of Transmittal (Limited to one (1) page).
4.3.1 Briefly state your firm's understanding of the services to be performed
and make a positive commitment to provide the services as specified.
4.3.2 List your company's contact for this RFP along with their phone number
and email address.
4.3.3 Provide the name(s) of the person(s) who are authorized to make
representations for your firm, their titles, address, email, and telephone
numbers.
4.3.4 The letter of transmittal must be signed by a corporate officer or
other individual who has the authority to bind the firm.
4.4 Evaluation Criteria
4.4.1 Firm Qualifications and Experience
Describe in detail the firm's qualifications, AWWU experience, and other
industry experience as it relates to the required services in Paragraph
3.1.1.
All respondents shall provide a reference list of no less than three (3)
former clients with the name of the contact person and a current phone
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