CITY OF CALEXICO
REQUEST FOR PROPOSALS
BID NO. 2026-300
DESIGN SERVICES for
ADRIAN C. CORDOVA MEMORIAL PARK
Date of Issue:
July 17, 2026
Question Deadline:
August 17, 2026 by 3:00 PM
Proposal Due Date:
September 18, 2026 by 3:00 PM
Proposal Delivery Method & Location:
Hard copy to be delivered by physical mail, courier, or hand-delivery at
Calexico City Hall - 608 Heber Ave, Calexico, CA 92231
Responses must be received no later than the date, time, and location indicated above
for the receipt of proposals. Late submission of responses shall not be considered.
Submittal of response by fax is not acceptable. Note: This proposal does not constitute
an order for the services specified.
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TABLE OF CONTENTS
I.
BRIEF OVERVIEW...............................................................................................................3
II.
GENERAL TERMS AND CONDITIONS...............................................................................4
III.
SCHEDULE OF EVENTS ..................................................................................................... 6
IV.
SCOPE OF SERVICES ............................................................................................................ 6
V.
PROPOSAL INSTRUCTIONS AND FORMAT...................................................................... 10
VI.
EVALUATION CRITERIA....................................................................................................... 12
VII.
NOTIFICATIONS .................................................................................................................... 12
ATTACHMENT “A” LEVINE ACT DISCLOSURE STATEMENT ......................................................... 13
ATTACHMENT “B” PROFESSIONAL SERVICES AGREEMENT SAMPLE .................................... 16
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CITY OF CALEXICO
REQUEST FOR PROPOSAL
ADRIAN C. CORDOVA MEMORIAL PARK
I. BRIEF OVERVIEW
The City of Calexico is seeking a qualified landscape architectural, engineering or
multidisciplinary design firm (“Consultant”) to prepare conceptual plans and cost
estimates for potential improvements to the Adrian C. Cordova Memorial Park, located
within Calexico’s city limits, in accordance with the included proposal specifications.
THE COMMUNITY AND BACKGROUND
The City of Calexico is located in southern Imperial County, California. It is about 122
miles (196 km) east of San Diego and 62 miles (100 km) west of Yuma, Arizona.
Calexico has a total area of 8.60 square miles (22 km2) of land, it is home to nearly
39,000 residents, contributing to a diverse and dynamic community. As the City
continues to grow and evolve, so too does its vision for public spaces—creating parks
that enhance quality of life, foster connections, and serve as vibrant hubs for recreation
and social engagement.
Located on the northeast corner of
Zapata Street and Clinton Avenue,
within a residential neighborhood,
Adrian C. Cordova Memorial Park
spans 15 acres of open space with
existing improvements that include a
soccer field, a children’s play area,
open turf areas with exercising
machines, and three baseball
diamonds.
Based on community feedback and
per direction of the City Council, the
City is seeking a qualified consultant
to develop conceptual plans and cost
estimates that build upon existing
improvements with enhancements to
existing infrastructure and spaces
that reflect extensive public input.
These conceptual plans should show
build-out scenarios for the park.
This RFP will be evaluated based on
the Consultant’s qualifications and
the City’s selection process.
ADRIAN C. CORDOVA
MEMORIAL PARK
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II. GENERAL TERMS AND CONDITIONS
QUESTIONS REGARDING THE REQUEST FOR PROPOSAL (RFP)
Any questions, interpretations, or clarifications, either administrative or technical, about
this RFP must be requested in writing prior to the date indicated on the cover page. All
pertinent questions will be answered in writing and conveyed to all proposers via the
City’s website and to their emails. Oral statements concerning the meaning or intent of the
contents of this RFP by any person are unauthorized and invalid. All questions technical,
commercial, or contractual in nature shall be directed via email, addressed to Michael
Coyne, Planning & Building Director at mcoyne@calexico.ca.gov.
ERRORS AND OMISSIONS
If a proposer discovers any ambiguity, conflict, discrepancy, omission, or other error in
the RFP or any of its attachments, he/she shall immediately notify the City of such error
in writing and request modification or clarification of the document. Modifications will be
made by addenda. Clarifications will be given by written notice to all parties who have
been furnished with or who have requested an RFP, without divulging the source of the
request.
If a proposer fails to notify the City prior to the date fixed for submission of proposals of
an error in the RFP known to him/her, or an error that reasonably should have been known
to him/her, he/she shall bid at his/her own risk, and if he/she is awarded the contract,
he/she shall not be entitled to additional compensation or time by reason of the error or
its later correction.
ADDENDA
The City may modify this RFP, any of its key action dates, or any of its attachments, prior
to the proposal submittal date. Addenda will be numbered consecutively. It is the
proposer’s responsibility to ensure they have incorporated all addenda. Failure to
acknowledge and incorporate addenda will not relieve the proposer of the responsibility
to meet all terms and conditions of the RFP and any subsequent addenda. All addenda’s
will be posted via email to the proposers.
SUBMISSION OF PROPOSAL
Physical proposals will be accepted on or before the date and time indicated on the cover
page, and in accordance with Section IV - Proposal Instructions and Format.
PROPOSER’S COST
Costs for developing proposals are entirely the responsibility of the proposer and shall
not be chargeable to the City.
EXCEPTIONS
If a proposer takes exception to any part of these specifications as written, or as amended
by any addenda subsequently issued, or to the Professional Services Agreement Sample
attached to this RFP as Attachment “B”, they must do so in writing. Said exceptions must
be submitted with the proposal. Failure to do so will be construed as acceptance of all
items of the specification and the Agreement.
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DELIVERY OF PROPOSALS
All proposals shall be submitted sufficiently in advance of the proposal due date.
Proposals will ONLY be accepted physically, by mail, courier or hand-delivery, at the City
of Calexico’s City Hall. LATE PROPOSALS WILL NOT BE ACCEPTED.
PROPOSALS BECOME THE PROPERTY OF THE CITY
Proposals become the property of the City of Calexico and information contained therein
shall become public property subject to disclosure laws. The City reserves the right to
make use of any information or ideas contained in the proposal.
CONFIDENTIAL MATERIAL
Proposer must notify the City of Calexico in advance of any proprietary or confidential
material contained in the proposal and provide justification for not making such material
public. The City shall have sole discretion to disclose or not disclose such material subject
to any protective order which proposer may obtain.
REJECTION OF PROPOSALS
The City may reject any or all proposals and may waive any immaterial deviation in a
proposal. The City's waiver of an immaterial defect shall in no way modify the RFP
documents or excuse the proposer from full compliance with the specifications if he/she
is awarded the contract. Proposals referring to terms and conditions other than the
City’s terms and conditions may be rejected as being non-responsive.
CANCELLATION
This solicitation does not oblige the City to enter into an agreement with any proposer.
The City retains the right to cancel this RFP at any time, at its discretion, for reasons
including, but not limited to, the project being canceled, the City loses the required
funding, or if it is deemed in the best interest of the City. No obligation, either expressed
or implied, exists on the part of the City to make an award or to pay any cost incurred in
the preparation or submission of a proposal.
INSURANCE REQUIREMENTS
The City requires a certificate of insurance prior to commencement of any work. An
underwriter’s endorsement is also required with additional insured verbiage, and the
surety must be an admitted surety in the State of California. Complete insurance
requirements are stated in Exhibit C of the Professional Services Agreement.
AWARD OF CONTRACT
Award, if any, will be to the proposer whose proposal best complies with all the
requirements of the RFP documents and any addenda. Evaluation methodology and
basis for the award are described in Section V – Evaluation Criteria.
TERMS OF CONTRACT
The period of services shall commence October 30, 2026, and continue through October
30, 2027. The City may extend the term by two (2) one-year additional terms.
CONTRACT DOCUMENTS
In the event of a conflict between documents, the following order of precedence shall
apply:
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This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.
