Pierce Memorial Stadium Athletic Improvements - EP25/26-013

PROJECT MANUAL
Pare Project No. 24072.00
Pierce Memorial Stadium Athletic
Improvements
201 Mercer Street
East Providence, Rhode Island
02914
Assessors Map 17, Lot 22-001
Prepared for:
City of East Providence
60 Commercial Way
East Providence, RI 02914
Prepared by:
Pare Corporation
8 Blackstone Valley Place
Lincoln, RI 02865
JUNE 18, 2026

Division 00 - Bidding and Contract
Requirements
Pare Corporation

Pare Corporation PIERCE MEMORIAL STADIUM ATHLETIC IMPROVEMENTS
PARE PROJECT NO. 24072.00
TABLE OF CONTENTS
DIVISION/
SECTION NO. DESCRIPTION PAGES
Division 00 - Bidding and Contract Requirements
City of East Providence Standard Instructions for Bidders - Request for Proposals
General Conditions
Bid Form
MBE/WBE Participation Affidavit
Subcontractor Disclosure Form
MBE/WBE Waiver Request Form
Anti-Collusion Declaration
List of Drawings
SPECIFICATIONS
Division 01 - General Requirements
01 10 00 Summary of Work
01 10 02 Abbreviations and Definitions
01 10 10 Contract Considerations
01 31 00 Project Meetings
01 32 00 Construction Schedules
01 33 00 Submittals
01 50 00 Temporary Construction Facilities
01 56 00 Temporary Controls
01 60 00 Material and Equipment
01 77 00 Contract Closeout
01 78 39 Project Record Documents
Division 03 - Concrete
03 01 30 Concrete Repairs
03 20 00 Concrete Reinforcing
Division 05 - Metals
05 52 13 Pipes and Tube Railings
Division 11 - Equipment
11 68 00 Athletic Equipment
Division 31 - Earthwork
31 00 00 Earthwork
31 11 00 Site Preparation
31 23 19 Dewatering
31 32 11 Erosion & Sedimentation Control
31 50 00 Excavation Support and Protection
JUNE 2026 TABLE OF CONTENTS

Pare Corporation PIERCE MEMORIAL STADIUM ATHLETIC IMPROVEMENTS
PARE PROJECT NO. 24072.00
Division 32 - Exterior Improvements
32 12 17 Hot Mix Asphalt
32 13 13 Cement Concrete Pavement
32 17 23 Pavement Markings
32 18 23.26 Natural Grass Athletic Field
32 18 23.33 Resilient Track Surface
32 31 13 Chain Link Fence
32 84 10 Design-Build Irrigation System
32 92 19 Loam and Seed
32 93 00 Planting
Division 33 - Utilities
33 40 00 Storm Drainage Utilities
Appendices
Appendix A: Existing Irrigation System Graphic
Proposed Irrigation System Design-Build Graphic
Proposed Electrical Site Plan Graphic
Appendix B: Test Pit Logs
Appendix C: RIDEM RIPDES/UIC Permit
Soil Erosion & Sediment Control Plan
Appendix D: C-620 Contractor's Application for Payment
C-940 Work Change Directive
C-941 Change Order
JUNE 2026 TABLE OF CONTENTS

STANDARD INSTRUCTIONS TO BIDDERS- REQUEST FOR PROPOSALS
THESE INSTRUCTIONS ARE STANDARD FOR ALL REQUEST FOR PROPOSALS ISSUEDBY
THE PURCHASING DIVISION AND MAY BE DELETED OR MODIFIED BY INDICATING SUCH
CHANGE/S BY "SPECIAL INSTRUCTIONS TO BIDDERS."
1.0 RECEIPT AND OPENING OF PROPOSALS:
Sealed proposals will be received and date stamped at East Providence City Hall, Controllers Office,
Room 103, Attn: Procurement Specialist 145 Taunton Avenue, East Providence, Rhode Island 02914,
until the time and date indicated on the Request for Proposals. No submission received after that time will
be considered. Mark outside bid envelope with bid number and title, and time and date of proposal due
date. FAXED OR EMAILED SUBMISSIONS WILL NOT BE ACCEPTED
2.0 FORM OF PROPOSAL:
Proposals must be submitted on and in accordance with the proposal forms attached hereto, blank places
must be filled in as noted, no change shall be made in the phraseology of the proposal form or in the item or
items mentioned therein. Additionally, the proposals must contain the name and proper address of the
proposed firm and must be signed by a responsible member of the firm with his signature and official title.
Proposals, which are not complete, or contain erasures or alterations, not initiated by the signer, may be
rejected. FAXED OR EMAILED SUBMISSIONS WILL NOT BE ACCEPTED.
3.0 SUBMISSION OF PROPOSALS:
3.1 Envelopes containing proposals must be sealed and addressed to the East Providence City Hall,
Controllers Office, Room 103, Attn: Procurement Specialist 145 Taunton Avenue, East Providence,
Rhode Island 02914 and must be clearly marked with the vendor's name and address, the bid
number/title, and the due date of the proposal.
3.2 The Procurement Specialist will decide when the specified time has arrived to collect the proposals,
and no proposal received thereafter will be considered.
3.3 Any proposer may withdraw his proposal by written request at any time prior to the advertised time
for proposal due date. Telephonic proposals, amendments, or withdrawals will not be accepted.
FAXED OR EMAILED SUBMISSIONS WILL NOT BE ACCEPTED.
3.4 No proposal may be withdrawn for a period of ninety (90) calendar days from the date and time of
proposal due date. The City reserves the right to waive this requirement in order to best serve the interests of
the City.
3.5 Negligence on the part of the proposer in preparing the proposal confers no rights for the withdrawal
of the proposal after it has been opened.

3.6 Proposals received prior to the time of the due date will be securely kept unopened. No
responsibility will attach to an officer or person of the City for the premature opening of a proposal
not properly addressed and identified as a proposal.
4.0 ADDENDA
Copies of all Addenda will be posted to the City's Website and BidNet. It is the Vendor's responsibility
to check and download all addenda.
4.1 No Addenda will be posted later than five (5) working days prior to the date for receipt of bids except
an Addendum, if necessary, postponing the date for receipt of bids or withdrawing the request for bids.
Each bidder shall ascertain prior to submitting their bid that they have received all Addenda issued and
shall acknowledge their receipt in his bid.
5.0 QUALIFICATIONS OF PROPOSER
The City may make such investigations as it deems necessary to determine the ability of the proposer to
perform the work, and the proposer shall furnish the City all such information and data for this purpose as
the City may request. The City reserves the right to reject any proposal if the evidence submitted by or
investigation of such proposer fails to satisfy the City that such proposer is properly qualified to carry out
the obligations of the contract and to complete the work contemplated therein.
6.0 CONTRACT SECURITY
Only when a Contract Security is required in the Request for Proposal, the Contractor shall furnish a Bid
Bond in the amount of Five Percent (5%) and a Surety Bond/Performance Bond in an amount equal to at
least One Hundred Percent (100%) of the contract price as security for the faithful performance of the
contract and for the payment of all persons performing labor on the project under the contract and
furnishing materials, equipment and all other incidentals in connection with the contract. The surety on such
bonds shall be a duly authorized surety company licensed to bond in the State of Rhode Island, and the cost
of same will be paid by the Contractor. Before final acceptance, the bonds must be approved by the City.
The bonding company providing surety must be listed in the Federal Register as issued by the Department
of Treasury, Department Circular 570, latest edition, as well as being licensed in the State of Rhode Island
to provide surety.
7.0 BID PRICES:
Bidders shall state the proposed price/s in the manner designated in the Bid Form. If there is a discrepancy
between the unit prices and the extended totals, the unit prices shall govern. In the event there is a
discrepancy between the price written in words and in figures, the price written in words shall govern.
8.0 TERMS:
Cash Discounts offered will be considered in determining awards. However, discounts for a period of less
than twenty (20) days will not be considered. The discount period shall be computed from date of delivery
or from date the correct invoice is received by the City Controller, whichever date is later. The date of
delivery shall be construed to mean the date on which the bid item is determined to meet the specifications
and is therefore acceptable.

9.0 RHODE ISLAND SALES TAX:
The City of East Providence is exempt from the Rhode Island Sales or Use Tax under the 1956 General
Laws of the State of Rhode Island, Section 44-18-30, Para. 1, as amended.
10.0 "OR EQUAL" BIDDING:
When the name of a manufacturer, a brand name, or manufacturer's catalogue number is issued as the bid
standard in describing an item followed by "Or Approved Equal", this description is used to indicate quality,
performance and other essential characteristics of the item required. If bidding on other than the make,
model, brand or sample specified, but equal thereto, bidder must state so by giving the manufacturer's name,
catalogue number and any other information necessary to prove that his intended substitution of a commodity
is equal in all essential respects to the bid standard. Bidder must prove to the satisfaction of the City
Manager, or by person or persons designated by him, that the bidder's designated substitute is equal to the
bid standard; otherwise, his bid will be rejected.
11.0 AWARD AND CONTRACT:
11.1 Unless otherwise specified, the City reserves the right to make award by item, or items, or by total, as
may be in the best interest of the City.
11.2 A written award (or acceptance of bid) mailed (or otherwise furnished) to the successful bidder
followed by a City Purchase Order, shall be deemed to result in a binding contract without further action by
either party.
11.3 It is the intent of the City to award a contract to the lowest responsible bidder in accordance with City
Ordinances, Article V. Purchasing, Sec. 2- 243, and provided that the bid has been submitted in accordance
with the requirements of the Bidding Documents, is judged to be reasonable, and does not exceed the funds
available.
12.0 CONSIDERATION OF PROPOSALS REJECTION OF PROPOSALS
12.1 The City reserves the right to reject the proposal of any proposer who has previously failed to perform
properly or complete on time, contracts of a similar nature, or who is not in a position to perform the
contract, or who has habitually and without just cause, neglected the payment of bills or disregarded its
obligations to sub-contractors, material, or employees.
12.2 The City reserves the right to reject any or all proposals and in particular to reject a proposal not
accompanied by any data required by the Bidding Documents or a proposal in any way incomplete or
irregular, and to waive any informality in the proposals received, and to accept the proposal or parts thereof
deemed to be most favorable to the best interest of the City.
12.3 The City shall have the right to waive any informality or irregularity in any proposal received
12.4 It is the intent of the City, if it accepts any Alternates, to accept them in the order in which they
are listed in the proposal form, but the City shall have the right to accept Alternates in any order or
combination and determine the low bidder on the basis of the sum of the Base Bid and the Alternates
accepted.

13.0 DELIVERY:
All prices bid must be on the basis of F.O.B. Delivery Point, East Providence, Rhode Island. Therefore,
shipping costs are to be included within the prices quoted. Deliveries must consist only of new merchandise or
equipment and shall be made between 8:00 A.M. and 4:00 P.M. Prevailing Time, Monday through Friday.
No delivery shall become due or be acceptable without a written Purchase Order, issued by
the Procurement Specialist.
THE FOLLOWING TERMS AND PROVISIONS, IN ADDITION TO THOSE LISTED
ABOVE, ARE APPLICABLE TO ALL BIDS FOR PROFESSIONAL SERVICES AND
CONSTRUCTION/DPW PROJECTS
14.0 AFFIRMATIVE ACTION REQUIREMENTS: MBE/WBE PARTICIPATION
Any firm or Contractor providing services to or doing business with the City shall adhere to the City's
Affirmative Action Plan for MBE/WBE Participation. Said plan is on file with the City's Affirmative
Action Officer.
14.1 All bidders are required to submit the MBE/WBE Participation Affidavit.
15.0 INSURANCE REQUIREMENTS:
The Contractor shall carry the following insurance coverages at his own expense:
(a) General: All insurance for this contract shall be written by a company (or companies) acceptable to the city
and all policies or certificates shall be submitted to the City for examination prior to commencement of
operations by the contractor. In the event any policy or certificate, the amount of the insurance, or the
company writing same are not satisfactory to the City, the contractor shall secure other policies or certificates
in form and amount with a company satisfactory to the City. The contractor shall not permit policies to be
changed, cancelled, or to lapse and all policies shall include a clause to the effect that the policy shall not be
subject to cancellation or a reduction in the limits of liability or amounts of insurance until notice has been
sent by mail to the city stating when, (not less than 30 days thereafter) such cancellation or reduction shall be
effective. All certificates of insurance shall be delivered to the City and contain true transcripts from the policy
or policies authenticated by the proper officer of the insurer evidencing in particular those insured, the extent
of the insurance, the location and operations to which the insurance applies, the expiration date and the above
mentioned notice as to the location and operations involved.
The Contractor is required to list the City of East Providence not only as Certificate Holder but as an
Additional Insured as well, on the "Certificate of Insurance".
If any part of the work is sublet, similar insurance shall be provided by or on behalf of the subcontractors to
cover their operations. The contractor shall be charged with the responsibility for insurance protection for all
his subcontract operations and should the contractor's policy not cover each and every subcontractor,
certificates of insurance acceptable to the City covering each and every subcontractor shall be filed with said
City prior to the commencement of subcontract operations.
Statutory Workman's Compensation Insurance: shall be provided by the contractor for all labor employed
on the project who may come within the protection of such laws, and Employer's General Liability

Insurance shall be provided for the benefit of employees who are not protected by compensation laws.
The contractor will be charged with the responsibility for proper and adequate workman's compensation
for all subcontract operations.
Contractors Comprehensive General Liability and Property Damage Insurance INCLUDING Owner's
Protective: the contractor shall carry the above insurance for a minimum limit of not less than
$1,000,000.00 for all damages arising out of injury to or death of one person and subject to that limit for
each person, a total limit of not less than $1,000,000.00 for all damages arising out of injury to, or death of
two or more persons in any one occurrence and Property Damage Liability Insurance providing for a limit
of not less than $1,000,000.00 for all damages arising out of injury to or destruction of property (including
loss of use) in any occurrence and subject to that limit per occurrence total limit of $1,000,000.00 all
damages arising out of injury to or destruction of property during the policy period.
Contractor's Liability Insurance: Shall also include all major divisions of coverage and be on a
comprehensive general liability basis including:
Premises - Operations
Independent Contractor's protective
Products and completed operations
Blanket Contractual
Owned, non-owned and hired motor vehicles
Broad form coverage for property damage (including explosion, Collapse and underground).
Comprehensive Automobile Liability and Property Damage Insurance: The Contractor shall carry the
above insurance covering all owned, hired or non-owned vehicles in the amount of $300,000.00 for all
damages arising out of bodily injuries to death of one person and subject to that limit for each person, a
total of $500,000.00 for all damages arising out of bodily injuries to or death of two or more persons in any
one accident and Property Damage coverage in the amount of $300,000.00 for all damages arising out of
injury to or destruction of property.
16.0 OSHA SAFETY AWARENESS PROGRAM
In accordance with R.I.G.L. 28-20-35, all contractors bidding on construction projects of the City with a total
project cost of one hundred thousand dollars ($100,000.) or more, are required to have an OSHA "ten-hour
construction safety program", for their on-site employees. The training program shall utilize instructors
trained by the Occupational Safety and Health Administration, using an OSHA approved curriculum.
17.0 PREVAILING WAGES
In accordance with R.I.G.L 37-13-7, all contractors bidding on public works projects that exceed one thousand dollars
($1,000) must comply with all applicable provisions as they relate to prevailing rate of pay for regular, holiday, and
overtime wages to be paid to each craftsman, mechanic, teamster, laborer, or other type of worker performing work on
public works projects.
Current wage rates and information can be found at https://dlt.ri.gov/regulation-and-safety/prevailing-wage.

Solicitation # EP25/26-013
PIERCE MEMORIAL STADIUM ATHLETIC IMPROVEMENTS
201 Mercer Street
East Providence, Rhode Island 02914
GENERAL CONDITIONS
1. One (1) original, one (1) copy and 1 Thumb Drive of the proposal shall be submitted
in one (1) sealed envelope to East Providence City Hall, Controllers Office, Room
103, Attn: Jessica Lamprey, Procurement Specialist, 145 Taunton Ave., East
Providence, RI 02914 no later than Tuesday, July 14, 2026, AT 11:00AM. The
bids will be publicly opened and recorded on the same day at East Providence City
Hall in Conference Room A. Bids received with a time of 11:01 AM or later will be
rejected.
2. A mandatory pre-bid conference for this project will be conducted at the Pierce
Memorial Stadium at 201 Mercer Street in East Providence, RI on Monday,
June 29, 2026 at 1:00pm.
3. All bid envelopes must be clearly marked:
ATTN. JESSICA LAMPREY, PROCUREMENT SPECIALIST
BID: EP25/26-013
PIERCE MEMORIAL STADIUM ATHLETIC IMPROVEMENTS
EAST PROVIDENCE, RI
4. All bids submitted must be accompanied by a "BID BOND" or certified check
equaling 5% of the vendor amount involved, per Section 6.0 Contract Security in the
Standard Instructions for Bidders. Certified checks for the bid bond can be made out
to the City of East Providence.
5. All bids received will be processed in accordance with existing procurements and
bidding procedures.
6. The City of East Providence, or their designee reserves the right to accept or reject
any bid.
7. A performance, labor and material payment bond in the amount of 100% of the
contract price will be required of the successful bidder, per Section 6.0 Contract
Security in the Standard Instructions for Bidders. The bidder shall furnish bonds
covering the faithful performance of the contract and payment of all obligations
arising there under. Bonds must be secured through a surety company licensed to do
business in the state of Rhode Island, providing a cost for the bonds separate from
the contract price.
8. The Contractor shall pay prevailing wages as required by law. Contractor shall also
maintain such Public Liability, Property Damage and Workers Compensation
Insurance as shall protect him, his subcontractors, the City of East Providence and its
agents from claims for damages for personal injury, including accidental death, as
well as from claims from property damages which may arise from operations under
this contract.
9. The Contractor shall furnish and cause to be delivered all the materials, which are to
be new, and of the best quality of their several kinds, and labor which is to be
performed in the most thorough and workmanlike manner.