Kent District Library Service Center Generator

Location:	Michigan
Posted:	Jun 18, 2026
Due:	Jul 13, 2026
Agency:	Kent District Library
Type of Government:	State & Local
Category:	J - Maintenance, Repair, and Rebuilding of Equipment R - Professional, Administrative and Management Support Services
Publication URL:	To access bid details, please log in.

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REQUEST FOR PROPOSAL

Kent District Library (KDL) is seeking Proposals for a Generator at the

Kent District Library Service Center

The Proposer will deliver personally or by any mail or courier service one (1) printed and signed

original Request for Proposal (RFP) response, one (1) printed and signed pricing sheet, and one

electronic (1) electronic copy of the RFP and Pricing sheet submitted to: emyers@kdl.org by 1:00 PM

(EST) on Monday, July 13, 2026, to the following address:

Kent District Library

Attn: Elvia Myers, Office Manager

Service Center

814 West River Center Dr. NE

Comstock Park, MI 49321

Email: emyers@kdl.org

Submission Requirements

Proposals must be personally delivered, mailed and emailed with the name, address and contact

information of the proposing firm and the title “Generator for the KDL Service Center”. See Section 1

(Introduction and Instructions to Proposers) for details on the proper packaging of proposals. Any

proposals arriving after 1 PM on Monday, July 13, 2026, will be marked late and will receive no

consideration for selection. Proposals faxed will not be accepted.

Complete proposal packages with detailed instructions will be available beginning Tuesday, June 2,

2026, on the KDL website (www.kdl.org/rfp) or by requesting a copy via email at emyers@kdl.org. Any

questions or clarifications regarding this RFP should be emailed only to emyers@kdl.org. All questions

KDL RFP – Generator at KDL Service Center

should be submitted no later than 10 AM on Monday, July 6, 2026. Responses will be posted in the

form of an addendum on KDL’s website (www.kdl.org/rfp) on Wednesday, July 8, 2026, by 5 PM. All

interested parties are instructed to visit the website regularly for any issued addenda.

Table of Contents

Definitions

Section 1: Introduction and Instructions to Proposers

1.1 Project Purpose and Intent

1.2 Background Information – Kent District Library

1.3 Project Scope

1.4 Proposed Project Schedule

1.5 Timeline and Schedule of Events

1.6 Procedure for Submission of Proposals

1.7 Format for Submission of Proposals

1.8 Cost Form and Signature Page

Section 2: Terms and Conditions

2.1 Rights of the Library

2.2 Award of Contract

2.3 Evaluation of Proposal

2.4 Selection Process

2.5 Indemnification

2.6 Confidential/Proprietary Information

2.7 Other Considerations

Section 3: Evaluation of Proposals and Selection of Preferred Vendor

3.1 Evaluation Criteria

Appendix A: Misc

Appendix B: References (Prior Experience)

Appendix C: Mandatory Response Checklist

Appendix D: Cost Form

Appendix E: Signature Page

KDL RFP – Generator at KDL Service Center

Definitions

Branch – A subset, or component part, of a district library operation existing at a different location

than other components of the library operation.

Consultant/Selected Vendor – Used interchangeably

KDL – Kent District Library in Kent County, Michigan.

Library – An institution housing collection of books and other material made available for loan or

consultation, specifically Kent District Library of Kent County, Michigan.

Proposer – An individual, business or firm submitting a proposal to Kent District Library.

Qualified Firms – One who contracts to perform services in accordance with a contract; synonymous

with Vendor, Contractor, or Agent.

Vendor (or Contractor) – Firm, or individual representing a firm, retained by the Library to provide

knowledge, advice, and services in an area of documented expertise.

KDL RFP – Generator at KDL Service Center

Section 1: Introduction and Instructions to Proposers

1.1 PROJECT PURPOSE AND INTENT

The purpose of this Request for Proposals (RFP) is to invite sealed proposals from qualified firms to

provide a generator for the KDL Service Center located at 814 West River Center Dr NE, Comstock

Park MI 49321. The generator is intended to ensure proper functionality and uninterrupted power

supply during outages or critical operations. It will be used to support essential systems that require

continuous power, minimizing downtime, and safeguarding productivity. The generator must be

installed no later than Thursday, December 31, 2026.

1.2 BACKGROUND INFORMATION – KENT DISTRICT LIBRARY

Kent District Library is a nonprofit governmental unit, which began in 1936 as the Kent County

Library System. In 1994, the Library separated from the County to form Kent District Library, a district

library and independent taxing agency with governance by a Board of Trustees appointed by the

Kent County Board of Commissioners and representing eight geographic regions of the KDL Service

Area. In 2023, voters approved a 15-year, 1.1 millage renewal for library operations. In 2014, KDL was

also awarded 501(c)(3) status as a nonprofit charitable organization.

Presently, Kent District Library serves a population of 440,000 in 27 municipalities through 20

branches located throughout Kent County. This service population includes all areas of Kent County

except the cities of Grand Rapids and Cedar Springs, the Village of Sparta, and Solon and Sparta

townships. Over 41% of residents in KDL’s service population are KDL cardholders. For additional

statistical information about KDL, please visit http://www.kdl.org/about/policies and see the 2025

Community Report and other publications.

1.3 PROJECT SCOPE (3 QUOTES)

The scope of the generator purchase includes the following requirements:

1. Equipment

o Cost of generator unit (specify brand, model and capacity).

o Warranty details.

o Delivery timeline.

2. Installation Services

o Labor and materials for installation.

o Electrical and mechanical integration.

o Permitting and inspection fees.

o Estimated project duration.

KDL RFP – Generator at KDL Service Center

3. Maintenance and Support:

o Annual maintenance plan.

o Emergency and inspection fees.

o Spare parts availability.

o Remote monitoring options.

1.4 PROPOSED PROJECT SCHEDULE

A. Project Description:

a. The purpose of this project is to procure and install a commercial-grade backup

generator to ensure continuous power supply for critical operations at the KDL

Service Center. KDL anticipates that the generator will support critical building

operations; however, final system requirements and load specifications will be

determined through the RFP and vendor proposals. Proposers should assume the

generator may be required to support a combination of essential systems, including

but not limited to:

i. IT infrastructure and network systems

ii. KDL book sorting equipment

iii. HVAC systems (full or partial building support)

iv. Bookmobile garage operations and delivery overhead doors

v. Patron service areas

vi. Select staff breakroom appliances

vii. Interior and exterior lighting

viii. Building access control systems at the Service Center

Proposers are encouraged to evaluate and recommend appropriate system sizing,

configuration, and prioritization of loads based on best practices for similar

facilities.

b. This initiative is part of a broader effort to enhance operational resilience, protect

sensitive equipment, and maintain uninterrupted service delivery. The selected

vendor will be responsible for providing the generator unit, performing installation,

and offering ongoing maintenance and support.

The scope includes:

i. Site evaluation and preparation

ii. Delivery and installation of the generator

iii. Electrical integration with existing systems

iv. Compliance with all applicable codes and regulations

v. Testing, commissioning, and staff training

c. A detailed quote for the requested generator, including itemized costs for

production, delivery, and installation along with all necessary permits and

compliance with local codes.

KDL RFP – Generator at KDL Service Center

This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

Kent District Library Service Center Generator

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See also